Real task management and collaboration, not just document tracking/control
March 04, 2015
Real task management and collaboration, not just document tracking/control
Score 9 out of 10
Vetted Review
Verified User
Software Version
Online version
Modules Used
- n/a
Overall Satisfaction with Asana
Asana is being used in the Marketing and Communications department to manage and track our campaigns and quarterly content schedules, including social media tactics. Asana, an online task management tool, is used in conjunction with Google Drive integration (same with Dropbox) to make sure tasks, projects, and more importantly document management stays organized for everyone within the department. Without Asana, email would be the main communication/task/document management tool. When you do implement Asana, there has to be one dedicated champion and a second level person to help keep the tool running smoothly. Just like a file system or a shared drive, if you don't monitor it, anything that you save to it will be hard to find and become useless.
- Everyone on the team can monitor the progress of all tasks.
- Document control is managed with Asana as the front-end and Google Drive (or Dropbox) as the back-end.
- There is no top-level admin therefore everyone can feel empowered to push tasks/projects along.
- Documenting processes is simple.
- Mobile app on both iOS and Android.
- If you don't have a champion, the tool won't be used. Just like a shared drive, it has to be kept clean and organized or no one will use it.
- No Gantt chart functionality.
- Printing customization doesn't exist - i.e. doesn't show sub-tasks.
- Projects being completed on time.
- Marketing campaigns that are collaborative and involve multiple departments.
- Save time managing multiple tasks across multiple project and departments.
- Basecamp,Podio
Basecamp and Podio can be too ridged for some departments/teams. With Asana, the tools is meant to be flexible so if you find another way to accomplish a task or process it is easy to adjust/refine. More administration is required with Basecamp and Podio. With Asana, participation is the main driver with less administration.