Real task management and collaboration, not just document tracking/control
March 04, 2015

Real task management and collaboration, not just document tracking/control

David Szostak | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Software Version

Online version

Modules Used

  • n/a

Overall Satisfaction with Asana

Asana is being used in the Marketing and Communications department to manage and track our campaigns and quarterly content schedules, including social media tactics. Asana, an online task management tool, is used in conjunction with Google Drive integration (same with Dropbox) to make sure tasks, projects, and more importantly document management stays organized for everyone within the department. Without Asana, email would be the main communication/task/document management tool. When you do implement Asana, there has to be one dedicated champion and a second level person to help keep the tool running smoothly. Just like a file system or a shared drive, if you don't monitor it, anything that you save to it will be hard to find and become useless.
  • Everyone on the team can monitor the progress of all tasks.
  • Document control is managed with Asana as the front-end and Google Drive (or Dropbox) as the back-end.
  • There is no top-level admin therefore everyone can feel empowered to push tasks/projects along.
  • Documenting processes is simple.
  • Mobile app on both iOS and Android.
  • If you don't have a champion, the tool won't be used. Just like a shared drive, it has to be kept clean and organized or no one will use it.
  • No Gantt chart functionality.
  • Printing customization doesn't exist - i.e. doesn't show sub-tasks.
  • Projects being completed on time.
  • Marketing campaigns that are collaborative and involve multiple departments.
  • Save time managing multiple tasks across multiple project and departments.
  • Basecamp,Podio
Basecamp and Podio can be too ridged for some departments/teams. With Asana, the tools is meant to be flexible so if you find another way to accomplish a task or process it is easy to adjust/refine. More administration is required with Basecamp and Podio. With Asana, participation is the main driver with less administration.
Asana could be used for a brainstorming tool but it really shines when tasks are defined, people are assigned and the project needs to be monitored and completed on time.

Asana Feature Ratings

Task Management
Workflow Automation
Team Collaboration
Support for Agile Methodology
Support for Waterfall Methodology
Document Management
Not Rated
Email integration
Mobile Access
Timesheet Tracking
Not Rated
Change request and Case Management
Not Rated