Sharepoint as an enterprise document management system
Gordon Reid | TrustRadius Reviewer
January 04, 2019

Sharepoint as an enterprise document management system

Score 7 out of 10
Vetted Review
Verified User
Review Source

Overall Satisfaction with MS SharePoint

SharePoint is used as the core repository for both business and project documentation. This includes high volumes of documentation as well as electronic forms and workflows. We automate the creation of projects and the taxonomy associated with those projects to provide a common platform that is largely consistent across the company.
  • A strong user interface that is easy to use and learn. This reduces the learning curve and alleviates support load.
  • Provides flexibility for us to configure custom pages and forms without the need for development.
  • Has a great ecosystem of skilled resources which are available to us when we need specific expertise or talents.
  • SharePoint's handling of large files is poor and presents challenges in our Project environment
  • Handling of large volumes of files associated to a single project is very poor and there are limited options to improve this.
  • Performance when accessing and downloading files can be poor and there are limited options for caching and other methods to improve this.
  • The ability to design and deploy a common information platform has been very productive
  • Challenges associated with storing large volumes of documents have negatively impacted our ability to succeed
  • The speed of deployment of new sites is very positive and enhances our returns
We previously deployed Content Server and continue to use that platform. SharePoint is a much more flexible platform with a greatly improved user interface. However, its ability to handle a large volume of documents is not as strong.
Lower volumes of data where there is heavy user access to that data are well supported.
The rapid development of sites and forms for specific purposes is excellent.
Integration with business workflows can be very strong

MS SharePoint Feature Ratings

Task Management
3
Gantt Charts
3
Scheduling
2
Workflow Automation
7
Mobile Access
1
Search
5
Visual planning tools
3
Chat
2
Notifications
4
Discussions
3
Surveys
3
Internal knowledgebase
6
Integrates with GoToMeeting
Not Rated
Integrates with Gmail and Google Hangouts
Not Rated
Versioning
7
Video files
3
Audio files
3
Document collaboration
6
Access control
6
Advanced security features
4
Integrates with Google Drive
Not Rated
Device sync
3