To Sage or not to Sage

Sage Intacct is being used across our whole organization. Employees use Intacct to submit their expense/travel reimbursements online and managers approve online as well. This has helped tremendously with reimbursements being approved more timely and not having any requests lost on someone's desk. Purchase orders are also submitted and approve online. This has helped in the same way as expenses with approvals being done more timely. Employees and managers do not have to be in the office to submit/approve which has been helpful with staff that travel often. Sage Intacct is also used by department managers to run budget vs actual reports when desired to track how they are performing. These reports also include approved purchase order expenses as encumbered funds which help managers stay in line with budget.

Sage Intacct's automation processes have been extremely helpful. Purchase orders are entered by staff saving me the time from entering them and figuring out how to code the transaction. The funds are also encumbered once approved and prevents me from having to remember that the funds have been encumbered. Any reclassification in coding that is done whether it be in purchase orders or accounts payable, etc. is automatically updated in the general ledger. Reconciling accounts payable and accounts receivable to the general ledger monthly has been a quick process. Differences in the subsidiary ledger are rare. Subsidiary ledger reports are done at the click of a button and can be done by vendor, entity or other specific elements.

Sage Intacct's multi-entity capability has been great tracking the entities separately and the ability to track on a consolidated basis. A time saver has been the ability to run accounts payable or accounts receivable subsidiary ledgers by entity which had to be done manually in our previous software. Project accounting has been helpful with tracking and reporting of restricted contributions and grants. We have to be able to report how the funds are being spent and it is very easy to print reports by project and use that as our reporting requirement. This also enables us to ensure we do not overspend on grants. Expense management has helped by transferring the responsibility of entering and coding expenses to the employee instead of accounting having to enter them in manually once we received the paper version. Electronic approvals has also been a game changer for managers that travel often and can approve expenses from anywhere.