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A solid, full featured expense management system with great UI
November 01, 2021

A solid, full featured expense management system with great UI

Geoff Cunningham | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User

Modules Used

  • Expense Management

Overall Satisfaction with Webexpenses

We use Webexpenses to create and approve business expenses. Normal usage by all permanent staff. We have a challenge where teams are spread all across multiple offices worldwide and we need a consolidated platform to handle the workflow for approval before payment. Webexpenses does this well.
  • Clarity in the UI.
  • Speed and freshness of data.
  • Multiple layers of approval for large expenses.
  • Full historical log of payments.
  • Improved customisation of alerts and emails, including rich text formatting.
  • Improved URL resolution for better bookmarking.
  • More clarity on multi-currency reporting.
  • Small annual saving on licencing.
  • Perhaps 0.1 FTE saving on admin time compared to previous system.
The system has a modern a clear web UI, with pleasant formatting and style. The email alerts also have direct links, which prevent lots of in-site navigation to perform common tasks, such as approving an expense. More complex tasks such as uploading a receipt or other image is also straightforward and directly attaches to the relevant entry.
Currently we have not used any automation - users directly make claims and then managers approve them. It is integrated with the payroll system which means fewer mistakes on monthly payments.

Do you think Webexpenses delivers good value for the price?

Yes

Are you happy with Webexpenses's feature set?

Yes

Did Webexpenses live up to sales and marketing promises?

Yes

Did implementation of Webexpenses go as expected?

Yes

Would you buy Webexpenses again?

Yes

It doesn't do anything particularly special, and there's a lot of competition in this area. But Webexpenses is a solid tool, good value, and very reliable for business expenses and integration with financial systems. If you require simplicity with multi-currency expenses (such as always having a dynamic exchange rate) then perhaps there are better tools, and it also is relatively full-featured, so has complexity. But for medium sized businesses it is a good solution.