A solid, full featured expense management system with great UI
November 01, 2021

A solid, full featured expense management system with great UI

Geoff Cunningham | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User

Modules Used

  • Expense Management

Overall Satisfaction with Webexpenses

We use Webexpenses to create and approve business expenses. Normal usage by all permanent staff. We have a challenge where teams are spread all across multiple offices worldwide and we need a consolidated platform to handle the workflow for approval before payment. Webexpenses does this well.
  • Clarity in the UI.
  • Speed and freshness of data.
  • Multiple layers of approval for large expenses.
  • Full historical log of payments.
  • Improved customisation of alerts and emails, including rich text formatting.
  • Improved URL resolution for better bookmarking.
  • More clarity on multi-currency reporting.
  • Small annual saving on licencing.
  • Perhaps 0.1 FTE saving on admin time compared to previous system.
The system has a modern a clear web UI, with pleasant formatting and style. The email alerts also have direct links, which prevent lots of in-site navigation to perform common tasks, such as approving an expense. More complex tasks such as uploading a receipt or other image is also straightforward and directly attaches to the relevant entry.
Currently we have not used any automation - users directly make claims and then managers approve them. It is integrated with the payroll system which means fewer mistakes on monthly payments.

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It doesn't do anything particularly special, and there's a lot of competition in this area. But Webexpenses is a solid tool, good value, and very reliable for business expenses and integration with financial systems. If you require simplicity with multi-currency expenses (such as always having a dynamic exchange rate) then perhaps there are better tools, and it also is relatively full-featured, so has complexity. But for medium sized businesses it is a good solution.