A Useful Alternative to SharePoint
July 12, 2019

A Useful Alternative to SharePoint

Anonymous | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Review Source

Overall Satisfaction with Workfront

Currently, Workfront is being used across several corporate functions within the enterprise to enhance and better track the project management of various priorities within those functions. The functions currently using it are moving away from using SharePoint to manage projects, create forms, and report and route tasks, due to the capabilities Workfront has to offer over those of SharePoint.
  • Routing. Workfront's capabilities to route tasks to multiple people far exceeds the capabilities of SharePoint in terms of back-end configuration required and ability to track task status.
  • Form Creation. Workfront forms have a better UX than SharePoint as well as the ability to customize forms based on certain responses.
  • Project Management Tracking & Reporting. The ability to track task and project statuses and send reminders/alerts when parameters are set are very helpful. Additionally, the reporting capabilities are very helpful when tracking multiple projects across multiple functions to deliver to leadership.
  • General Interface. Looks very similar to SharePoint and it doesn't really grab your attention
  • Form Creation. Some of the fields when creating forms are required to remain, despite not necessarily being required to be filled out.
  • Hard to quantify just yet as we've only been live with the system in my function for, 3 months, however, it seems to have reduced time creating manual reports and decks for leadership and the reports I've seen offer greater insights into tracking statuses and risk potential.
  • Negative might be the upfront cost of each user and the access capabilities of each user aren't the greatest at being able to be customized in terms of data restrictions.
Workfront has capabilities beyond what SharePoint has to offer in terms of project management tracking, reporting, form creation, case mgt, etc. If your end users are accustomed to the UX of SharePoint, Workfront might be a good system to move towards as the look and feel are very similar, but capabilities are more robust all around. With that said, I know we had some initial issues with how user access is and the access abilities across the different tiers, but we've found a way to make it work for us.
Workfront is well suited for project management, which doesn't come as a surprise since that's the whole point. If you're looking for a program to replace SharePoint as a project management tool, then Workday seems to be a good option. The only major drawback is that Workfront and SharePoint have very similar looking interfaces as far as look and feel goes.

Workfront Feature Ratings

Task Management
8
Resource Management
7
Gantt Charts
Not Rated
Scheduling
8
Workflow Automation
9
Team Collaboration
7
Support for Agile Methodology
Not Rated
Support for Waterfall Methodology
Not Rated
Document Management
8
Email integration
9
Mobile Access
Not Rated
Timesheet Tracking
Not Rated
Change request and Case Management
8
Budget and Expense Management
Not Rated
Quotes/estimates
Not Rated
Invoicing
Not Rated
Project & financial reporting
9
Integration with accounting software
Not Rated