Item: Ziflow
Rating: 9
Author: Verified User

Overall Satisfaction with Ziflow

Use Cases and Deployment Scope

Ziflow allows multiple departments to have visibility over the progress of the same project. By allowing multiple users to add comments within the same document, we can track all changes in a very organized way. Additionally, Ziflow also allows you to keep historical tracking of all the changes since the beginning of the project for easy reference.

Pros and Cons

Pros

Historical Tracking of changes
Multi-department access
Customizable & Automatic email updates for a project

Cons

Software bug when updating one of many document status. Sometimes, Ziflow displays a document as "pending" even after being approved unless you manually refresh the page.
When a comment is too long, the email notifications are displayed incomplete.
When using "compare mode" with comments, Ziflow leaves little space to look at the actual document. Thecomment section of both proofs combined can easily take up to 50% of your screen.

Return on Investment

Improved efficiency by 80%
Wasted paper reduction by 95%
Time saved to gather multiple department inputs by 90%

Effort

Ziflow main strength is the ability to gather comments from multiple users at the same time. This has been specially useful for remote working, where approvals and reviews can be done from anywhere as long as the user has internet connection. One of the main drawbacks from having a physical approval process is that each round of comments may take several days, whereas, now it can take few hours.

Collaboration

These have been greatly impacted by the easy accessibility to Ziflow. Not even depending on a VPN connection has been an even bigger advantage. Having access to your online proofs from your cellphone further enhances the accessibility of the software.

Key Insights

Do you think Ziflow delivers good value for the price?

Yes

Are you happy with Ziflow's feature set?

Yes

Did Ziflow live up to sales and marketing promises?

Yes

Did implementation of Ziflow go as expected?

Yes

Would you buy Ziflow again?

Yes

Alternatives Considered

Before Ziflow, the company had an in house developed version for approval process, which was never fully implemented as Ziflow was available.

Other Software Used

LastPass for Business, KnowBe4 Security Awareness Training, Microsoft Power BI

Likelihood to Recommend

As a company in the product development sector, the majority of projects require input from different departments, such as, Product Development, Marketing, Social Media, E-commerce, etc. Ziflow is a powerful tool that has allowed us to facilitate what before used to be physical documents passing through each department. A single round of comments could take days. Instead, using Ziflow allows us to have all departments involved add their comments simultaneously if a much faster fashion, making the process more effective and efficient.

Comments

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Ziflow - An effective online tool for your company