21 Ratings
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Score 7.8 out of 101
27 Ratings
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Score 7.6 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Planview PPM Pro (formerly Innotas)

Innotas is able to handle a mid-size organization extremely well, but due to its poor searching features, I can see potential problems for extremely large organizations. So a key question to ask would be what is the size of your organization? A lot of tasks are also non-automated (such as dashboard refreshing and filter time updates), so the organization should also be willing to have a decent number of employees who will maintain the system.

Also, depending on the budget or expertise of the organization's employees, an organization may want to consider a newer or more advanced database software. Despite Innotas doing what is required of it reasonably effectively, it is likely better options exist.
No photo available

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Planview PPM Pro (formerly Innotas)
Task Management
ActiveCollab
9.3
Planview PPM Pro (formerly Innotas)
Resource Management
ActiveCollab
7.5
Planview PPM Pro (formerly Innotas)
Gantt Charts
ActiveCollab
6.1
Planview PPM Pro (formerly Innotas)
Scheduling
ActiveCollab
6.5
Planview PPM Pro (formerly Innotas)
Workflow Automation
ActiveCollab
7.0
Planview PPM Pro (formerly Innotas)
Team Collaboration
ActiveCollab
8.6
Planview PPM Pro (formerly Innotas)
Support for Agile Methodology
ActiveCollab
6.7
Planview PPM Pro (formerly Innotas)
Support for Waterfall Methodology
ActiveCollab
7.0
Planview PPM Pro (formerly Innotas)
Document Management
ActiveCollab
9.0
Planview PPM Pro (formerly Innotas)
Email integration
ActiveCollab
8.0
Planview PPM Pro (formerly Innotas)
Mobile Access
ActiveCollab
6.8
Planview PPM Pro (formerly Innotas)
Timesheet Tracking
ActiveCollab
8.5
Planview PPM Pro (formerly Innotas)
Change request and Case Management
ActiveCollab
5.3
Planview PPM Pro (formerly Innotas)
Budget and Expense Management
ActiveCollab
7.0
Planview PPM Pro (formerly Innotas)

Professional Services Automation

ActiveCollab
6.2
Planview PPM Pro (formerly Innotas)
Quotes/estimates
ActiveCollab
5.7
Planview PPM Pro (formerly Innotas)
Invoicing
ActiveCollab
6.5
Planview PPM Pro (formerly Innotas)
Project & financial reporting
ActiveCollab
7.7
Planview PPM Pro (formerly Innotas)
Integration with accounting software
ActiveCollab
5.0
Planview PPM Pro (formerly Innotas)

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Great tool for capturing and maintaining meta data about project.
  • Single source for all projects managed by Information Management.
  • Strong support staff was available during the implementation and ongoing support.
No photo available

Cons

  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
Jorden Beatty profile photo
  • Needs better integration of project financials with 3rd party systems
  • Needs more improvement on resource management.
No photo available

Likelihood to Renew

No score
No answers yet
No answers on this topic
Planview PPM Pro (formerly Innotas)9.9
Based on 10 answers
As I previously stated I am no longer in the role where I acted as Innotas admin, but because our license has been twice renewed since initial deployment and since I am in the business and have used the IT request process I created and have not heard anything to the contrary
David Hill profile photo

Usability

No score
No answers yet
No answers on this topic
Planview PPM Pro (formerly Innotas)9.0
Based on 4 answers
Not everyone uses it to its full capability.
Catherine Moreno, PMP profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Planview PPM Pro (formerly Innotas)9.0
Based on 2 answers
Innotas is very rarely down if at all.
No photo available

Performance

No score
No answers yet
No answers on this topic
Planview PPM Pro (formerly Innotas)4.0
Based on 1 answer
interface and response is sluggish
No photo available

Support

No score
No answers yet
No answers on this topic
Planview PPM Pro (formerly Innotas)10.0
Based on 4 answers
Innotas' support has always been cordial, knowledgeable and helpful.
Adam Marley profile photo

In-Person Training

No score
No answers yet
No answers on this topic
Planview PPM Pro (formerly Innotas)10.0
Based on 1 answer
Tim Srjezter was an excellent trainer.
No photo available

Implementation

No score
No answers yet
No answers on this topic
Planview PPM Pro (formerly Innotas)9.9
Based on 3 answers
I worked with Tim Szrejter and he was the BEST integrator!!
No photo available

Alternatives Considered

Certainly, each of them has a particular advantage, which in the end makes it unique. ActiveCollab also belongs to a group of platforms created to be represented in particular, its way of project management is superior to JIRA or Trello. With this software, the work is more controlled and organized.
Daniel Pacheco profile photo
We use JIRA in addition to Innotas. Innotas simply tracks the time spent whereas JIRA tracks the process and flow of the work. As I stated in a previous part of this review, I wish we could integrate the two where our time added to tasks in JIRA could roll up to the project in Innotas without having people duplicate their time entry.
No photo available

Return on Investment

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo
  • Projects were canceled or greenflagged based on the information tracked within Innotas. Had effects of at least 6 figures of returns because of the software.
No photo available

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

Planview PPM Pro (formerly Innotas)

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
Planview PPM Pro (formerly Innotas) Editions & Modules
Planview PPM Pro (formerly Innotas)
Additional Pricing Details
Innotas offers flexible pricing based on user types.