Asana vs OpenText Hightail

Likelihood to Recommend

Asana has helped us stay on track from briefing with marketing partners to planning with media partners then continuing the process of kicking off creative, working through creative and finalizing approvals to then finish and send to the activation team. It's a one stop shop for our project needs. Much like with any tool, getting users to adopt it and update can be a challenge but Asana makes it easy to assign tasks to keep folks in line.

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Verified User

Strategist in Social Media

Retail Company, 10,001+ employees

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Hightail is my go-to source when I need to send large files that would never fit as regular attachments. That being said, sometimes there are files that would perfectly fit as attachments but I want the security that Hightail provides when sending sensitive or private material. It's very comforting knowing that the content I'm sending is only being received and viewed by the intended parties. It's also comforting for my clients when it's THEIR content that I'm sending for review.

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Daniel Shatzkes CEO Entrepreneur, Manufacturer, Musician

Founder/CEO

Gig Gear LLCMusic, 1-10 employees

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Feature Rating Comparison

Asana

OpenText Hightail

Task Management

Resource Management

Gantt Charts

Scheduling

Workflow Automation

Team Collaboration

Support for Agile Methodology

Support for Waterfall Methodology

Document Management

Email integration

Mobile Access

Timesheet Tracking

Change request and Case Management

Budget and Expense Management

Search

Visual planning tools

Asana

OpenText Hightail

Project & financial reporting

Integration with accounting software

Asana

OpenText Hightail

Notifications

Discussions

Integrates with Gmail and Google Hangouts

Integrates with Outlook

Asana

OpenText Hightail

Versioning

Video files

Audio files

Document collaboration

Access control

Advanced security features

Integrates with Google Drive

Device sync

Pros

Task Management - Being able to assign resources and time lines to specific activities
Project Management - Being able to plan, execute and track project process using this tool
Customizability - Being able to customize a solution that meets your needs or activity.

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Norman Hazlewood

IT Manager

Caribbean Export Development AgencyProgram Development, 51-200 employees

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It’s great for sending large-sized art files for print
It’s secure and files can be easily tracked
I like that it tells you how long it will take for the desired file to upload

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Saryia Green

Marketing Coordinator

3SI Security SystemsSecurity and Investigations, 201-500 employees

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Cons

I think there could be improved clarity around the different levels of Asana. For example, the resources available to paid accounts are not visible from the more basic accounts, so you're not aware that there are expanded options until you look in their knowledge base and see that they have additional features.
Exporting projects - you can export a project into a csv, but it isn't pretty. This can be challenging if you'd like to have an archived project folder for open records requests.

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Verified User

Employee in Marketing

Design Company, 1-10 employees

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I wish the screen would auto refresh faster, but that could be an issue with our bandwidth or IT pipeline and not the product.
I'd like a quicker way to get people up to speed than giving them a link to watch a multitude of videos and tutorials.

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Richard Peterson

Senior Digital Marketing Specialist

BroanBuilding Materials, 5001-10,000 employees

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Likelihood to Renew

Asana 9.5

Based on 35 answers

Mobile + Desktop capabilities - Able to use it anywhere, anytime.
Task management - Easy to view projects and their progress.
Time management - Easy to see what elements require time / how they interrelate and manage the project on an overall basis.
Company management - Be able to see from a master dashboard perspective where each project is in its stages of completion.
Clear communication - It's visually documented who is doing what at what time so that the whole project gets done.

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page V

CEO (Chief Executive Officer)

Simply Heaven DesignMarketing and Advertising, 1-10 employees

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No score

No answers yet

No answers on this topic

Usability

Asana 9.0

Based on 24 answers

It is very user-friendly. Takes a new employee an hour to start figuring out how the system works. That's an important factor. You don't want to encounter the issue where employees need a week to understand how the system works. For example, JIRA, I tried using it for a week and I still don't understand the complicated layout. Asana has a simple interface. Once you see it, you get it type of program.

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Verified User

Manager in Information Technology

Internet Company, 1-10 employees

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No score

No answers yet

No answers on this topic

Reliability and Availability

Asana 8.4

Based on 4 answers

Working with Asana on a daily basis

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Ronen Soreq

Project Manager

ClickSoftwareComputer Software, 501-1000 employees

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No score

No answers yet

No answers on this topic

Support Rating

Asana 7.8

Based on 94 answers

I haven't had to use their support so I can't rate it. The fact that I haven't needed them reflects the ease of use of the product. I would recommend that any new users schedule a complete demo of the product to ensure that they are using it to it's fullest (there's a lot of useful features).

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Adam Lumley

Director of Marketing & Communications

787 NetworksMarketing and Advertising, 51-200 employees

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No score

No answers yet

No answers on this topic

Alternatives Considered

We selected ASANA based on the feature set, and ease of rollout. monday.com had very good workflow automation but we found that ASANA was quicker and easier for staff to build a task eco-system that worked for them.

Zoho Projects was a very strong contender but was much more expensive and so ASANA was the more effective choice across the board.

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Verified User

Manager in Other

Events Services Company, 11-50 employees

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We looked at Dropbox because it's very well known in the industry and widely used. We didn't use it for a couple of reasons. First, our server security presented too many challenges and our IT director nixed the idea. Secondly, a lot of people used DropBox for personal use and we thought it could be confusing to have to navigate between the two choices. Hightail offers a single sign-in that can be shared amongst users so there is never a conflict between personal and professional use.

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Lisa Moughan

Global Marketing / Corporate Communication Manager

3SI Security SystemsSecurity and Investigations, 201-500 employees

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Scalability

Asana 8.2

Based on 1 answer

I used this tool on a daily basis at work and it runs as a solid rock

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Ronen Soreq

Project Manager

ClickSoftwareComputer Software, 501-1000 employees

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No score

No answers yet

No answers on this topic

Return on Investment

Asana helps improve productivity in the workspace by ensuring all team members know what projects/tasks they need to get done and by when.
Asana helps team members stay focused on what needs to get done and allows cross collaboration between departments which greatly increases overall company productivity by not having to wait around for email responses.
Asana is a good tool for project management and is easy to use, making it accessible for the whole company to use.

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Verified User

Manager in Marketing

Medical Practice Company, 11-50 employees

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Team members can view and give feedback on videos, which is very useful.
The storage really can't be overstated. It's great.
It's generally pretty affordable for how much you can host on their server.

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Sarah Bandy

Executive Director

Youth Empowerment through Arts and HumanitiesNon-Profit Organization Management, 1-10 employees

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Pricing Details

General

Free Trial

Yes

Free/Freemium Version

Yes

Premium Consulting/Integration Services

Yes

Entry-level set up fee?

Optional

$10*

* per user per month

Asana Editions & Modules

Edition

Premium	$13.49¹
Business	$30.49¹

Per Month

Additional Pricing Details

—

General

Free Trial

Yes

Free/Freemium Version

Yes

Premium Consulting/Integration Services

—

Entry-level set up fee?

No

OpenText Hightail Editions & Modules

Edition

Lite	$0¹
Pro	$15²
Business	Custom²
Teams	$30³

100MB per file upload
per user, per month
per user/per month

Additional Pricing Details

Lite: Send large files with anyone. Files are limited to 100MB for each file size uploaded, 2GB storage max. Files expire after 7 days. Pro: Send large files with anyone and set advanced security permissions such as expiration dates and access codes. Files are limited to 25GB for each file size uploaded, with unlimited storage. Teams: Send large files, collaborate in real-time and manage creative projects with your team. The Hightail Teams plan allows you to purchase multiple users online (from 1-30 users per organization) and allows users to send file sizes up to 50GB with unlimited storage. The Teams plan also includes features such as file previews, organization, annotations, version control, discussions, follow-ups, approval routing and more. Business: Create unlimited visual project folders (called a Space) with collaboration and project management features such as approval routing and assigning to-dos, upload unlimited files up to 100GB each, protect them with access codes and manage user permissions., plus intuitive admin controls , detailed activity analysis for your entire company, advanced organization options and priority support.

Rating Summary

Asana

OpenText Hightail

Asana

OpenText Hightail

Asana

OpenText Hightail

Asana

OpenText Hightail

Asana

OpenText Hightail

Asana

OpenText Hightail

Likelihood to Recommend

Asana

OpenText Hightail

Feature Rating Comparison

Task Management

Resource Management

Gantt Charts

Scheduling

Workflow Automation

Team Collaboration

Support for Agile Methodology

Support for Waterfall Methodology

Document Management

Email integration

Mobile Access

Timesheet Tracking

Change request and Case Management

Budget and Expense Management

Search

Visual planning tools

Project & financial reporting

Integration with accounting software

Notifications

Discussions

Integrates with Gmail and Google Hangouts

Integrates with Outlook

Versioning

Video files

Audio files

Document collaboration

Access control

Advanced security features

Integrates with Google Drive

Device sync

Pros

Asana

OpenText Hightail

Cons

Asana

OpenText Hightail

Likelihood to Renew

Asana

OpenText Hightail

Usability

Asana

OpenText Hightail

Reliability and Availability

Asana

OpenText Hightail

Support Rating

Asana

OpenText Hightail

Alternatives Considered

Asana

OpenText Hightail

Scalability

Asana

OpenText Hightail

Return on Investment

Asana

OpenText Hightail

Screenshots

Asana

OpenText Hightail

Pricing Details

General

Free Trial

Free/Freemium Version

Premium Consulting/Integration Services

Entry-level set up fee?

Asana Editions & Modules

Edition

Additional Pricing Details

General

Free Trial

Free/Freemium Version

Premium Consulting/Integration Services

Entry-level set up fee?

OpenText Hightail Editions & Modules

Edition