Asana vs. WorkflowMax

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Asana
Score 8.5 out of 10
N/A
Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.
$50
per month
WorkflowMax
Score 8.1 out of 10
Small Businesses (1-50 employees)
WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.
$20
per month
Pricing
AsanaWorkflowMax
Editions & Modules
Premium
$13.49
per month
Business
$30.49
per month
Standard
$20
per month
Premium
$70
per month
Offerings
Pricing Offerings
AsanaWorkflowMax
Free Trial
YesYes
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
YesNo
Entry-level Setup Fee$10 per user per monthNo setup fee
Additional Details
More Pricing Information
Features
AsanaWorkflowMax
Project Management
Comparison of Project Management features of Product A and Product B
Asana
7.9
161 Ratings
2% above category average
WorkflowMax
9.2
27 Ratings
17% above category average
Task Management9.0161 Ratings9.325 Ratings
Resource Management7.5135 Ratings9.36 Ratings
Gantt Charts7.847 Ratings9.03 Ratings
Scheduling8.1147 Ratings9.319 Ratings
Workflow Automation8.0116 Ratings9.34 Ratings
Team Collaboration8.7160 Ratings9.319 Ratings
Support for Agile Methodology8.57 Ratings8.73 Ratings
Support for Waterfall Methodology8.57 Ratings9.03 Ratings
Document Management7.4136 Ratings9.019 Ratings
Email integration7.4129 Ratings9.34 Ratings
Mobile Access8.4133 Ratings9.021 Ratings
Timesheet Tracking6.16 Ratings9.724 Ratings
Change request and Case Management8.44 Ratings9.011 Ratings
Budget and Expense Management7.164 Ratings9.318 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Asana
6.9
38 Ratings
11% below category average
WorkflowMax
9.4
27 Ratings
20% above category average
Project & financial reporting5.51 Ratings9.722 Ratings
Integration with accounting software8.337 Ratings9.027 Ratings
Quotes/estimates00 Ratings9.723 Ratings
Invoicing00 Ratings9.327 Ratings
Best Alternatives
AsanaWorkflowMax
Small Businesses
FunctionFox
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Score 9.8 out of 10
FunctionFox
FunctionFox
Score 9.8 out of 10
Medium-sized Companies
SAP Ruum
SAP Ruum
Score 9.1 out of 10
SAP Ruum
SAP Ruum
Score 9.1 out of 10
Enterprises
Mattermost
Mattermost
Score 8.9 out of 10
Mattermost
Mattermost
Score 8.9 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
AsanaWorkflowMax
Likelihood to Recommend
8.1
(191 ratings)
8.7
(28 ratings)
Likelihood to Renew
9.6
(34 ratings)
9.0
(1 ratings)
Usability
9.0
(22 ratings)
9.0
(2 ratings)
Availability
8.4
(4 ratings)
-
(0 ratings)
Support Rating
5.2
(81 ratings)
7.0
(4 ratings)
Implementation Rating
-
(0 ratings)
9.1
(2 ratings)
Product Scalability
8.2
(1 ratings)
-
(0 ratings)
User Testimonials
AsanaWorkflowMax
Likelihood to Recommend
Asana
My experience in Asana is more than two years, and I really enjoyed the experience and working with my teams, as Asana provides effective communication between us and spread the fun, enthusiasm, and achievement in work faster, as I used conversations to inform the team what I want, follow up, comment on the tasks and inform them that the work is finished.
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Xero
WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
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Pros
Asana
  • Easy to use by any user (good UX and no installation needed)
  • Easy to create a simple project, add tasks and sub tasks.
  • Different display options, according to the project/tasks type
  • Works great using a web browser, you don't have to install the application
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Xero
  • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
  • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
  • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
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Cons
Asana
  • Some users might find the user interface a bit dull and un inspired
  • We found the way to use multiple workspaces a bit confusing
  • It takes quite a bit of planning to build a well organized workspace in order not to have way too many projects and tasks all over the place
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Xero
  • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
  • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
  • No search function to find a specific job, you have to scroll through all jobs allocated to you.
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Likelihood to Renew
Asana
  • Mobile + Desktop capabilities - Able to use it anywhere, anytime.
  • Task management - Easy to view projects and their progress.
  • Time management - Easy to see what elements require time / how they interrelate and manage the project on an overall basis.
  • Company management - Be able to see from a master dashboard perspective where each project is in its stages of completion.
  • Clear communication - It's visually documented who is doing what at what time so that the whole project gets done.
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Xero
Because we can't imagine being without it!
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Usability
Asana
It is very user-friendly. Takes a new employee an hour to start figuring out how the system works. That's an important factor. You don't want to encounter the issue where employees need a week to understand how the system works. For example, JIRA, I tried using it for a week and I still don't understand the complicated layout. Asana has a simple interface. Once you see it, you get it type of program.
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Xero
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
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Reliability and Availability
Asana
Working with Asana on a daily basis
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Xero
No answers on this topic
Support Rating
Asana
I haven't had to use their support so I can't rate it. The fact that I haven't needed them reflects the ease of use of the product. I would recommend that any new users schedule a complete demo of the product to ensure that they are using it to it's fullest (there's a lot of useful features).
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Xero
The support team are excellent. The only downside is that you can't phone them!
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Implementation Rating
Asana
No answers on this topic
Xero
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
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Alternatives Considered
Asana
I like how extensive the capabilities are for Asana. With other softwares it seems there are many things lacking. I feel like Asana is also a very user friendly platform and aesthetically pleasing which is important in a modern office. We have many young people entering our workspace and it is important to have software that is ahead of the times in functionality and efficiency.
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Xero
WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
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Scalability
Asana
I used this tool on a daily basis at work and it runs as a solid rock
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Xero
No answers on this topic
Return on Investment
Asana
  • Productivity - Most of all, it allows me to be more productive and have a good sense of where I am with projects and deadlines.
  • Easy to use - I can make the most of my time to get up (and stay) up and running.
  • Project coordination - Allows me to assign tasks to my interns and communicate directly within the platform to keep the work train moving.
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Xero
  • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
  • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
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ScreenShots

Asana Screenshots

Screenshot of Product HomepageScreenshot of Team ConversationsScreenshot of Project CalendarsScreenshot of InboxScreenshot of List ProjectScreenshot of Portfolios

WorkflowMax Screenshots

Screenshot of WorkflowMax Quoting SoftwareScreenshot of WorkflowMax CRM SoftwareScreenshot of WorkflowMax Project Management SoftwareScreenshot of WorkflowMax Mobile SiteScreenshot of Job Costing | WorkflowMaxScreenshot of Powerful Custom Reporting | WorkflowMax