What users are saying about

Asana

Top Rated
737 Ratings

WorkflowMax

Top Rated
57 Ratings

Asana

Top Rated
737 Ratings
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Score 8.2 out of 101

WorkflowMax

Top Rated
57 Ratings
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Score 7.8 out of 101

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Likelihood to Recommend

Asana

I can not be happier. My team was using Basecamp but we outgrew it. We moved to Teamwork and clients stopped using it and so did my team. We were in Teamwork for just a month and decided we needed something better. We then found Asana and it has been a breeze since. My team was far happier and ready to use it and my clients started interacting with it again. It is simple to use, yet very powerful
Barbara Carneiro profile photo

WorkflowMax

WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
No photo available

Feature Rating Comparison

Project Management

Asana
7.8
WorkflowMax
8.3
Task Management
Asana
9.0
WorkflowMax
9.0
Resource Management
Asana
8.3
WorkflowMax
8.0
Gantt Charts
Asana
6.5
WorkflowMax
Scheduling
Asana
8.6
WorkflowMax
7.0
Workflow Automation
Asana
7.5
WorkflowMax
Team Collaboration
Asana
8.8
WorkflowMax
8.0
Support for Agile Methodology
Asana
8.5
WorkflowMax
Support for Waterfall Methodology
Asana
8.5
WorkflowMax
Document Management
Asana
6.7
WorkflowMax
6.6
Email integration
Asana
6.9
WorkflowMax
Mobile Access
Asana
8.0
WorkflowMax
10.0
Timesheet Tracking
Asana
6.1
WorkflowMax
10.0
Change request and Case Management
Asana
8.4
WorkflowMax
7.4
Budget and Expense Management
Asana
7.1
WorkflowMax
9.0

Professional Services Automation

Asana
6.2
WorkflowMax
9.2
Project & financial reporting
Asana
5.5
WorkflowMax
8.0
Integration with accounting software
Asana
6.8
WorkflowMax
9.0
Quotes/estimates
Asana
WorkflowMax
10.0
Invoicing
Asana
WorkflowMax
10.0

Pros

  • Simplicity of user interface without neglecting functionality
  • Timeline and calendar views are extremely useful
  • Templates for repeatable projects
Barbara Carneiro profile photo
  • Project and task setup is convenient. I appreciate the ability to customize tasks.
  • The different reports that are available are very useful. They quickly summarize the information we need to know.
  • The ability to export time entries, both into PDF and Excel, is helpful when I want to run an analysis not conveniently summarized in one of our reports.
No photo available

Cons

  • Nothing to note, really. We love it!
Barbara Carneiro profile photo
  • When looking at the job distribution it isn't to scale and it isn't printable.
  • Sometimes it is confusing as to where you might find something until you realise there are multiple points of access.
  • When a job is assigned the whole task is assigned and if you work on it before the task is allocated to you, it isn't possible to enter those hours. It would be better if the employee could choose the task they did and enter the hours and then it sent back to an approver to have it added.
Caroline Laredo profile photo

Likelihood to Renew

Asana10.0
Based on 32 answers
I had a positive experience with it. It was easy to learn and my team really enjoyed collaborating it and assigning projects through this tool. If I could get all staff involved and provide incentives for all of us to use the tool, we would be probably 2x more efficient with our productivity. Everyone has their own tools to manage projects but we should stick to just one tool like Asana.
No photo available
WorkflowMax9.0
Based on 1 answer
Because we can't imagine being without it!
Lindsay Simpson profile photo

Usability

Asana6.0
Based on 5 answers
Lots of useful features, if you can learn how to use them and actually implement it across enough of the team to adapt it
No photo available
WorkflowMax9.0
Based on 2 answers
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
No photo available

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
WorkflowMax8.2
Based on 1 answer
The support team are excellent. The only downside is that you can't phone them!
Mary Moore profile photo

Implementation

No score
No answers yet
No answers on this topic
WorkflowMax9.1
Based on 1 answer
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks?What are you going to give clients i.e. how will your proposals and invoices look?
Mary Moore profile photo

Alternatives Considered

Basecamp is a great tool but looks a bit juvenile next to Asana. Basecamp treated us very well but Asana is a perfect fit for us now. It's easy to use and clients use it, which is a big win. Teamwork was extremely complex and cluttered. Something that made is really hard for my team and clients to embrace. We were with Teamwork for one month, then we moved to Asana!
Barbara Carneiro profile photo
I made comparisons with two Legal Practice Management systems, InfinityLaw and OneLaw. These systems were more expensive and had functionality/modules which we did not require. I am experienced with WorkflowMax so that was a key factor, along with pricing. I also felt it was more likely that WorkflowMax will at some stage integrate with Microsoft SharePoint, compared with the others.
Nadine Haines profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Return on Investment

  • Our design group is working more fluidly and productive as a team with Asana's help.
  • Asana keeps our many projects organized and on point. Improved productivity with easy monitoring
  • The employees enjoy the program as much as the managers do. It allows each person to move at their own pace.
No photo available
  • Biggest impact has been automation of client invoicing. Prior to using WorkflowMax, invoices were generated in Word, usually a template from a prior invoice to that client. Now the invoice is generated in WorkflowMax, saved as a draft, exported to Word, uploaded to Microsoft SharePoint, then shared with the invoice author. This has cut down on mistakes and unnecessary admin time.
Nadine Haines profile photo

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Asana Editions & Modules
Asana
Additional Pricing Details
Asana is always free for teams of up to 15 people.

WorkflowMax

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
WorkflowMax Editions & Modules
WorkflowMax
Edition
1 User
$15/month1
5 Users
$49/month1
10 Users
$99/month1
20 Users
$149/month1
Unlimited
$199/month1
1. Bracketed Pricing
Modules
Lead Manager Module
$15/month
WorkflowMax Premium
$50/month
Additional Pricing Details