Microsoft Lists vs. Notion

Organizations with institutional subscriptions should consider maximizing the use of Microsoft Lists in their operations because it has the feature of seamlessly working with all the other Microsoft Apps. You can have a master file of multiple projects that are going on, and you don't have to manually do the updating. However, it is important to note that to maximize the Microsoft List experience, the team should have basic knowledge about integration and automation

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If you want a customizable solution that can be adapted for just about any scenario, I recommend using Notion. If you need a solution that's easy to share with people outside your organization, Notion is great and allows individual or team permission-setting. If you want a turnkey solution, Notion might not be the best since it requires a fair bit of set-up. There are templates that can be purchased to handle this, but I haven't found them very helpful.

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• great for capturing loads of data
• great for manipulating and viewing the data many ways
• strong integration with other M365 products and Power Automate

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• I love that you can create nested pages, allowing for separate sections to organize information as needed.
• I appreciate the convenience of effortlessly uploading images to any section.
• I appreciate that when adding links, you can embed them so the website displays directly on the page.

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• Unlike Excel, you need to go to Edit mode for you to make changes in the entries
• You cannot just copy paste like Excel

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• I use Notion on my personal tablet, and unlike on the computer, I have a lot of difficulty editing backgrounds, GIFs, and page dividers. It's not as user-friendly, and often the elements end up cut off or misaligned, which is frustrating.
• While the current calendar feature is helpful, I'd love to see more customization options. The Google Calendar style isn't always ideal, especially for tasks without specific times or for ongoing projects that require daily maintenance.
• It would be fantastic to have more flexibility in customizing Notion pages. For example, I'd love to create planners with the freedom to add illustration boxes, stickers, or GIFs without being restricted to a fixed layout.

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We're too settled in the ecosystem and we have no major complaints with it. No reason to move unless you have a burning pain point

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The first time I learned about Microsoft Lists, I was automatically converted. How I wish I had learned about Microsoft Lists early on; it could have saved me tons of time, and could have rendered me real-time reports regarding my work, as the data I work with usually keeps changing every time. I believe the best part of it is that it works well with other Microsoft products, so less stressful.

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Very easy to use (I learned how to use everything on my own) and I was able to set up an entire ecosystem without any courses or other tools. I often say that Notion is like Lego for adults, because there we can use all the available tools to create a multitude of things, from funnels to projects with calculated deadlines and tags.

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They are all different but can be used for the same things. They all have different benefits, and I use them except Airtable. Trello has the best automation capabilities natively built into the product of any product I've ever used. (I've personally built over 1,000 automations or more for clients on Trello.) ClickUp has the best flexibility to view data in very different ways and from different organisation levels (i.e. High level data through to detailed specific data across multiple departments or projetcs. Microsoft Lists is an excellent choice if you work in M365 already and you want a deeply integrated way to hold data and use it within M365

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The company uses both Notion and Trello within the company. Notion is more for North America employees while Trello is used between Operation team overseas and in North America. Sometimes it's a preference of how the tools look like for project management. I would say both Notion and Trello are nice tools and serves our needs.

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• Massively positive, we have build a business that can scale with ease

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• It has streamlined our processes across various teams to all work from a signle source of truth
• Maintaining this source of truth is a full time job
• It has reduced our overall tool set by completely eliminating two other softwares we were paying for

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