Nuclino vs. WorkflowMax

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Nuclino
Score 6.5 out of 10
N/A
Nuclino is a unified workspace where teams can organize knowledge, manage projects, and share ideas, all in one place. Progress can be tracked in a Kanban board, work structured in a hierarchical list, or data organized in a visual graph — Nuclino adapts to a team's unique workflow. Presented as simple and lightweight by design, Nuclino focuses on the essentials, doing away with clunky menus and rarely-used settings, and minimizing the learning curve for new users. The vendor states it…
$5
per month per user
WorkflowMax
Score 8.9 out of 10
Small Businesses (1-50 employees)
WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.
$20
per month
Pricing
NuclinoWorkflowMax
Editions & Modules
Free
$0
per month per user
Standard
$5
per month per user
Premium
$10
per month per user
Standard
$20
per month
Premium
$70
per month
Offerings
Pricing Offerings
NuclinoWorkflowMax
Free Trial
YesYes
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsNuclino offers a free plan for up to 50 items and 2GB total storage. Paid plans start at $5/user/month (billed annually) or $6/user/month (billed monthly) and include unlimited items, advanced features, and 10GB storage per user.
More Pricing Information
Features
NuclinoWorkflowMax
Project Management
Comparison of Project Management features of Product A and Product B
Nuclino
8.7
4 Ratings
10% above category average
WorkflowMax
9.3
27 Ratings
21% above category average
Task Management9.02 Ratings9.525 Ratings
Gantt Charts8.01 Ratings9.23 Ratings
Scheduling9.01 Ratings9.419 Ratings
Workflow Automation10.01 Ratings9.54 Ratings
Mobile Access7.74 Ratings9.221 Ratings
Search8.14 Ratings00 Ratings
Visual planning tools9.02 Ratings00 Ratings
Resource Management00 Ratings9.56 Ratings
Team Collaboration00 Ratings9.519 Ratings
Support for Agile Methodology00 Ratings8.93 Ratings
Support for Waterfall Methodology00 Ratings9.23 Ratings
Document Management00 Ratings9.219 Ratings
Email integration00 Ratings9.44 Ratings
Timesheet Tracking00 Ratings9.624 Ratings
Change request and Case Management00 Ratings9.111 Ratings
Budget and Expense Management00 Ratings9.418 Ratings
Communication
Comparison of Communication features of Product A and Product B
Nuclino
8.4
3 Ratings
5% above category average
WorkflowMax
-
Ratings
Chat8.01 Ratings00 Ratings
Notifications9.02 Ratings00 Ratings
Discussions7.02 Ratings00 Ratings
Surveys9.01 Ratings00 Ratings
Internal knowledgebase8.23 Ratings00 Ratings
Integrates with GoToMeeting9.01 Ratings00 Ratings
Integrates with Gmail and Google Hangouts9.01 Ratings00 Ratings
Integrates with Outlook8.01 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
Nuclino
8.3
4 Ratings
2% above category average
WorkflowMax
-
Ratings
Versioning8.03 Ratings00 Ratings
Video files7.92 Ratings00 Ratings
Audio files8.82 Ratings00 Ratings
Document collaboration7.34 Ratings00 Ratings
Access control9.14 Ratings00 Ratings
Advanced security features8.03 Ratings00 Ratings
Integrates with Google Drive8.22 Ratings00 Ratings
Device sync9.12 Ratings00 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Nuclino
-
Ratings
WorkflowMax
9.5
27 Ratings
24% above category average
Quotes/estimates00 Ratings9.723 Ratings
Invoicing00 Ratings9.527 Ratings
Project & financial reporting00 Ratings9.722 Ratings
Integration with accounting software00 Ratings9.227 Ratings
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NuclinoWorkflowMax
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All AlternativesView all alternativesView all alternatives
User Ratings
NuclinoWorkflowMax
Likelihood to Recommend
9.1
(4 ratings)
8.8
(28 ratings)
Likelihood to Renew
-
(0 ratings)
9.0
(1 ratings)
Usability
10.0
(1 ratings)
9.0
(2 ratings)
Support Rating
10.0
(2 ratings)
7.0
(2 ratings)
Implementation Rating
-
(0 ratings)
9.1
(1 ratings)
User Testimonials
NuclinoWorkflowMax
Likelihood to Recommend
Nuclino
Nuclino is suitable for just about any company. It is intuitive and helps keep any company organized.
Read full review
Xero
WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
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Pros
Nuclino
  • Workspaces are helpful to segment information.
  • Being able to download files directly from Nuclino is useful.
  • Having the ability to link to external docs is useful.
Read full review
Xero
  • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
  • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
  • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
Read full review
Cons
Nuclino
  • No real offline use is possible.
  • For small teams it's ok, but pricing is too high if lots of employees need to work with it.
Read full review
Xero
  • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
  • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
  • No search function to find a specific job, you have to scroll through all jobs allocated to you.
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Likelihood to Renew
Nuclino
No answers on this topic
Xero
Because we can't imagine being without it!
Read full review
Usability
Nuclino
I love Nuclino's usability. The layout is clean, simple, easy to follow, and bright. I like that there is a read-only account option so that less-tech savvy people can still use it and they won't need to worry about deleting key information from the database. Similarly, I like the features that allow multiple contributors to have the same features to edit.
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Xero
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
Read full review
Support Rating
Nuclino
The Nuclino knowledge base is good. Most answers to your questions can be found there. I didn't need to contact support at all.
Read full review
Xero
The support team are excellent. The only downside is that you can't phone them!
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Implementation Rating
Nuclino
No answers on this topic
Xero
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
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Alternatives Considered
Nuclino
Nuclino is the clear winner when it comes to ease of use for both the administrator and user. Less setup time and less "training" time. The streamlined interface is quick and intuitive to learn and is not cluttered as compared to Confluence. Every tool you need to use to create a page or administer the workspace is available immediately on screen or by right-clicking. In contrast, Confluence buries many tools in administrative interfaces and only allows use of some features once you make several clicks to include a "macro" or "plug-in". We use both tools and I get complaints constantly from my team about how complicated Confluence can get just to author a quick page.
Read full review
Xero
WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
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Return on Investment
Nuclino
  • Having a central documentation allowed users to find data more quickly, which resulted in 50% less "question" type bugs that would appear in our queue.
  • Collaborating documentation before development resulted in less bugs; this is part process but the ease of sharing and making related documentation easy to access encouraged users into adapting the process.
  • Increased use in documentation allows support response time to be higher for triage since supporting documentation is ready to go.
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Xero
  • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
  • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
Read full review
ScreenShots

Nuclino Screenshots

Screenshot of Create a modern company wikiScreenshot of Manage projects and plan sprintsScreenshot of Build your knowledge graph

WorkflowMax Screenshots

Screenshot of WorkflowMax Quoting SoftwareScreenshot of WorkflowMax CRM SoftwareScreenshot of WorkflowMax Project Management SoftwareScreenshot of WorkflowMax Mobile SiteScreenshot of Job Costing | WorkflowMaxScreenshot of Powerful Custom Reporting | WorkflowMax