OnPay vs. Access PeopleHR

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
OnPay
Score 6.7 out of 10
N/A
OnPay's payroll and HR is designed for people who want to spend more time running their business, and less on back-office tasks. The application aims to enable users to: • Run payroll • Automate taxes • Let employees do more themselves • Simplify HR processes • Offer benefits in any state OnPay is $40 plus $6 per person each month. The monthly fee includes integrations with QuickBooks, Xero, and time-tracking software, as well as all quarterly and year-end…
$40
per month
Access PeopleHR
Score 5.7 out of 10
N/A
With users among 7,000+ companies, Access PeopleHR is a cloud-based HR and payroll software designed for small and medium-sized businesses. Its features enable SMBs to manage their workforce and automate more of their HR processes.
$3
per month per user
Pricing
OnPayAccess PeopleHR
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
OnPayAccess PeopleHR
Free Trial
YesYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsFirst month free, then $40 + $6 per employee each month.
More Pricing Information
Features
OnPayAccess PeopleHR
Payroll Management
Comparison of Payroll Management features of Product A and Product B
OnPay
8.1
43 Ratings
0% below category average
Access PeopleHR
6.0
5 Ratings
29% below category average
Pay calculation6.341 Ratings5.45 Ratings
Benefit plan administration6.913 Ratings4.45 Ratings
Direct deposit files9.038 Ratings7.02 Ratings
Salary revision and increment management9.029 Ratings6.75 Ratings
Reimbursement management9.119 Ratings5.34 Ratings
Support for external payroll vendors00 Ratings4.45 Ratings
Off-cycle/On-Demand payment00 Ratings9.01 Ratings
Human Resource Management
Comparison of Human Resource Management features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
6.9
7 Ratings
13% below category average
Employee demographic data00 Ratings6.36 Ratings
Employment history00 Ratings6.37 Ratings
Job profiles and administration00 Ratings7.36 Ratings
Workflow for transfers, promotions, pay raises, etc.00 Ratings9.55 Ratings
Organizational charting00 Ratings5.06 Ratings
Organization and location management00 Ratings5.57 Ratings
Compliance data (COBRA, OSHA, etc.)00 Ratings8.03 Ratings
Leave and Attendance Management
Comparison of Leave and Attendance Management features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
6.6
7 Ratings
20% below category average
Approval workflow00 Ratings6.87 Ratings
Balance details00 Ratings6.57 Ratings
Annual carry-forward and encashment00 Ratings6.56 Ratings
Employee Self Service
Comparison of Employee Self Service features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
6.3
7 Ratings
25% below category average
View and generate pay and benefit information00 Ratings6.07 Ratings
Update personal information00 Ratings6.87 Ratings
View company policy documentation00 Ratings6.57 Ratings
Employee recognition00 Ratings6.05 Ratings
View job history00 Ratings6.37 Ratings
Asset Management
Comparison of Asset Management features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
6.7
4 Ratings
15% below category average
Tracking of all physical assets00 Ratings6.74 Ratings
HR Reporting
Comparison of HR Reporting features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
5.5
7 Ratings
32% below category average
Report builder00 Ratings6.57 Ratings
Pre-built reports00 Ratings4.87 Ratings
Ability to combine HR data with external data00 Ratings5.35 Ratings
Onboarding
Comparison of Onboarding features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
7.8
6 Ratings
2% below category average
New hire portal00 Ratings6.76 Ratings
Manager tracking tools00 Ratings9.03 Ratings
Performance and Goals
Comparison of Performance and Goals features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
7.3
5 Ratings
11% below category average
Corporate goal setting00 Ratings6.05 Ratings
Individual goal setting00 Ratings6.05 Ratings
Line-of sight-visibility00 Ratings9.02 Ratings
Performance tracking00 Ratings8.02 Ratings
Performance Management
Comparison of Performance Management features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
7.5
6 Ratings
5% below category average
Performance plans00 Ratings9.05 Ratings
Performance improvement plans00 Ratings9.04 Ratings
Review status tracking00 Ratings5.75 Ratings
Review reminders00 Ratings8.03 Ratings
Multiple review frequency00 Ratings5.74 Ratings
Succession Planning
Comparison of Succession Planning features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
8.0
1 Ratings
1% above category average
Create succession plans/pools00 Ratings8.01 Ratings
Candidate ranking00 Ratings9.01 Ratings
Candidate search00 Ratings7.01 Ratings
Candidate development00 Ratings8.01 Ratings
Recruiting / ATS
Comparison of Recruiting / ATS features of Product A and Product B
OnPay
-
Ratings
Access PeopleHR
6.3
6 Ratings
21% below category average
Job Requisition Management00 Ratings6.76 Ratings
Company Website Posting00 Ratings4.05 Ratings
Publish to Social Media00 Ratings9.02 Ratings
Job Search Site Posting00 Ratings4.05 Ratings
Duplicate Candidate Prevention00 Ratings9.03 Ratings
Applicant Tracking00 Ratings6.05 Ratings
Notifications and Alerts00 Ratings5.46 Ratings
Best Alternatives
OnPayAccess PeopleHR
Small Businesses
Patriot Software
Patriot Software
Score 9.0 out of 10
Patriot Software
Patriot Software
Score 9.0 out of 10
Medium-sized Companies
Paypro Workforce Management
Paypro Workforce Management
Score 9.5 out of 10
Paypro Workforce Management
Paypro Workforce Management
Score 9.5 out of 10
Enterprises
Infor Human Resources
Infor Human Resources
Score 7.4 out of 10
Infor Human Resources
Infor Human Resources
Score 7.4 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
OnPayAccess PeopleHR
Likelihood to Recommend
5.9
(43 ratings)
4.5
(7 ratings)
Likelihood to Renew
9.1
(2 ratings)
-
(0 ratings)
Usability
8.9
(13 ratings)
-
(0 ratings)
Availability
9.1
(1 ratings)
-
(0 ratings)
Performance
9.1
(1 ratings)
-
(0 ratings)
Support Rating
8.9
(13 ratings)
-
(0 ratings)
Implementation Rating
9.1
(2 ratings)
-
(0 ratings)
Configurability
9.1
(1 ratings)
-
(0 ratings)
Contract Terms and Pricing Model
9.1
(1 ratings)
-
(0 ratings)
Ease of integration
9.1
(1 ratings)
-
(0 ratings)
Product Scalability
9.1
(1 ratings)
-
(0 ratings)
Vendor post-sale
9.1
(1 ratings)
-
(0 ratings)
Vendor pre-sale
9.1
(1 ratings)
-
(0 ratings)
User Testimonials
OnPayAccess PeopleHR
Likelihood to Recommend
OnPay
I'd say if you had someone who wasn't educated on how Payroll should be setup and function OnPay is less ideal. But even then you've got things so well setup and cost efficient, they could afford to put some focus on training. In my mind I imagine OnPay is the best solution for small to mid, even early large, company Payroll processing. We're a small company so I'm unaware of the options provided to streamline importing of large group payrolls, but that might be an area where the interface could provide challenges.
Read full review
The Access Group
It's simple to use even for non-technical employees, making it very simple to install even for a workforce that hasn't grown up in the digital age, and for that People HR is the best option to fit in. I haven't got in any situation yet where I see People HR as less appropriate except Applications Tracking Systems as I have never worked on that module much.
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Pros
OnPay
  • Communication - From my first call I was so impressed at the level of care and compassion OnPay expressed. I was assigned specific employees who were available in the sign up process to walk me through each step and to answer all my questions. I know some of my questions were probably "stupid" but OnPay never minded answering them and I was always treated with respect.
  • On Boarding - The nightmare I had experienced with a competitor became a dream with OnPay. They said if I would authorize them to sign onto my account they would take care of the sign up process. And they did!!! They also did it correctly. All of the numbers and information was error free. The only information I was required was input was direct deposit bank information.
  • Resolving an Issue - I have only had one issue that needed to be resolved. The person I talked to had to check with another person for an answer but she stayed on the line with me to make sure the problem was resolved. Then I received a follow up email outlining exactly what action they had taken.
  • Ease of using the website - I can find what I am looking for! I like the verification code. And every time I sign on to my account the red heart by our company name makes me smile.
Read full review
The Access Group
  • Complex reporting is made easy through the reporting capabilities of the system. We have been using reports for the past year and absolutely trust the accuracy of the data produced. The reports are generated easily through the system and can be exported into an editable Excel spreadsheet which is great.
  • The self-service of data is great for freeing up HR time. Employees can update their personal information themselves quickly and easily.
  • The App is a great feature of People HR. A large proportion of our employees work in our warehouse and as such don't have their own computer at work. The app allows those employees easy access to the system on the go.
Read full review
Cons
OnPay
  • You can add additional additions or benefit items such as a car allowance. The process required me to contact a representative as that wasn't as easy to navigate.
  • The process for handling additional withholdings for pre-payed taxes required support to ensure the calculations were accurate.
  • Process for on-boarding is a little tricky if you don't start the process from the point of hire. You can add various things easily but it reflects differently in terms of completion of an Employee file.
Read full review
The Access Group
  • The UI could do with being more Up to date, i find it easy to use but is quite cartoon like.
  • More Details for skills is required, I have some certifications but the system does not recognise the Brand
  • Emails that are sent out could use an overhaul as they don't stand out as much as i think they should
Read full review
Likelihood to Renew
OnPay
Service has been fantastic. We will continue to use OnPay and continue to recommend it to other businesses.
Read full review
The Access Group
No answers on this topic
Usability
OnPay
OnPay is certainly easy to use for basic payroll services (we don't use it for Human Resources or any of its other services, just basic payroll services). The dashboard is clean and easy to use. However, it would be great to be able to automate running payroll, or even being able to execute certain future payrolls without having to wait for the specific "current" period in which to do so.
Read full review
The Access Group
No answers on this topic
Reliability and Availability
OnPay
OnPay immediately responds to any of my inquiries.
Read full review
The Access Group
No answers on this topic
Performance
OnPay
No complaints on OnPay's integration with Xero.
Read full review
The Access Group
No answers on this topic
Support Rating
OnPay
They have always solved my problems and answered the questions I had. In the earlier years, they were much better and faster but in recent years there appears to be not as much people available so this results in more email requests.
Read full review
The Access Group
No answers on this topic
Implementation Rating
OnPay
Easy to implement and easy to convert any other payroll reports to the OnPay system when making the switch
Read full review
The Access Group
No answers on this topic
Alternatives Considered
OnPay
OnPay is tremendously less expensive and technically superior to Quickbooks in my opinion. OnPay is less expensive and offered the ease of managing a restaurant payroll that was better in my opinion than When I Work. My experience when evaluating all of the payroll products that I felt the company could afford was that OnPay had a superior staff of professionals who knew their product and could explain how to use it most clearly.
Read full review
The Access Group
Prior to initially taking out our PeopleHR contract i reviewed many HR systems and PeopleHR seemed the best option as it seemed to have the most functionality for the best price. However that was many years ago now and since being a customer of PeopleHR and now going with Timetastic, i wouldn't recommend PeopleHR. The costs have increased substantially but there hasn't been any significant improvements in the software that we've seen/utilised. There's also a lot of system issues that seem to occur frequently. Not to mention the service has taken a total nosedive since PeopleHR were taken over by Access. Whilst Timetastic is a much more basic system and really just a holiday planner, the cost is cheaper than anything I've seen on the market. For the more HRIS functionality, we've opted to utilise our O365 and create a Sharepoint HR Management Site which is much more cost effecitve us and we can avoid having to deal with Access which is a huge plus
Read full review
Scalability
OnPay
OnPay works.
Read full review
The Access Group
No answers on this topic
Return on Investment
OnPay
  • Massive time savings. Wonderfully easy to use interface.
  • I've loved the Chat feature. It's provided quick clear direction from your staff for me at times when it was needed.
  • I've had very minimal worry about the tax filings and am grateful for that component of your automation.
  • During the recession we experienced as a result of COVID19 I was particularly grateful we were able to have guidance from your team on how we needed to handle ERC credits. We did run into filing issues there, but were able to resolve them in the end.
Read full review
The Access Group
  • PeopleHR has reduced the amount of holiday queries coming through to the HR Team. This has saved us around 2 hours per week.
  • PeopleHR has increased visibility to line managers of their team and indirect reports for holiday / time management.
  • The ATS has enabled us to automate responses/templates to all candidates applying for roles, send updates, reject, invite to interview etc. in a much quicker time frame. This has reduced hours of work writing emails per week.
  • PeopleHR has given more responsibility and ownership to our managers to do their roles.
Read full review
ScreenShots

OnPay Screenshots

Screenshot of Full-service payrollScreenshot of Multiple pay rates and schedulesScreenshot of Employee self-onboarding and org charts are built-inScreenshot of e-signable offer lettersScreenshot of Calendars, where PTO is managed and approvedScreenshot of Centralized finances, viewed with over 20 reports for analyzing employment-related expenses

Access PeopleHR Screenshots

Screenshot of Access PeopleHR DashboardScreenshot of Screenshot of Screenshot of Screenshot of Screenshot of