Quadient Accounts Payable by Beanworks vs. QuickBooks Desktop Premier

The one part I would suggest approval in is when updating an invoice. If for example, one employee approved an invoice and then I, the administrator, make a change before the second employee approves an invoice the invoice is resubmitted to the original employee. It would be much easier if the invoice would only go to the secondary/final approver even once a change is made

Incentivized

We really think that ANY typical business would be a reasonable fit for QuickBooks Desktop Premier. While not necessary, even a comparatively unexperienced accounting person could look at the "Home" screen and follow their nose thru typical daily accounting processes without much detailed knowledge. Reporting is simple, looking up customer info and prior transactions is simple, looking up vendors and prior payments is simple... all in all, quite straightforward. I really can't think of an instance where it would be 'less appropriate'.

Incentivized

• It's easy to access.
• It's simple to use.
• It works well with QuickBooks.

Incentivized

• Employment - it makes creating paychecks a snap and tracks taxes.
• Invoicing - they have a straightforward approach to creating invoices and you can even email them to your customers.
• Customers - the program makes tracking customer information and balances easy.

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• Updating Approval Channels

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• Support for older versions of QuickBooks ends after three years, then users must purchase the newest version at full price. Renewals should be deeply discounted for existing users.
• I would like to see better in-product inventory tracking, so we can choose LIFO or FIFO rather than the ambiguous "average cost" method.
• I would like to be able to assign payroll taxes to jobs for better job costing.

Incentivized

Because we have been extremely happy with the product and our organization tends to be creatures of habit. We rarely leave a product that works this well for the latest and greatest. Typically we follow the "if it's not broken, don't fix it rule". While QB does make changes we typically just roll with it. If we do find something we don't like we work through it until we fully understand its functionality.

Incentivized

Beanworks takes some time to set up initially, but once it's ready on your computer, it is very easy to use in conjunction with QuickBooks. They have representatives that are readily available or can schedule an appointment to walk you through it if you are ever having issues. Uploading invoices is quick and easy. Approvers can easily make changes to coding before approving.

Incentivized

We switched to a more "robust" software program with the hiring of a new CFO. The migration of historical data and ancillary information has been cumbersome and riddle with errors and issues. In hindsight much of what the new software program was touted to accomplish is not come to fruition. QB Desktop Premier was sufficient for the organization needs

Incentivized

This is very reliable software, the desktop version is fast. If there is a problem, it is most likely on your own hardware!

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It takes forever to load.

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This is where QuickBooks falls short. Many times my staff has had questions that have not been able to get resolved easily with a chat or call. I personally have had more general questions that have not been answered easily as well. I think QuickBooks needs to provide the resources of having readily accessible help in order to make it simpler to get solutions.

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It is important to do your research. There are tutorial videos online that could help new user of this accounting system. These tutorials are straightforward and easily understandable.

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I have not used a system like Beanworks before -- this is my first -- but it is a great tool.

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QuickBooks Premier handles most of my business functions efficiently in one package. It is not my "everything." I use Replicon for time rather than QuickBooks. I don't want my WIP data interfering with my accounting. I use PaySimple for it's web interface and back office processing. I don't have security issues since I don't have any credit card data in my possession. With today's identity theft environment, I have to protect myself as much as I can. Not having credit card data in my accounting software lets me sleep much better at night. Quicken will do basic accounting but does not have all the double entry accounting systems contained in QuickBooks. QuickBooks Online does much of the basic business functions but I don't like the pricing structure. As a professional accountant, that is very important to me. Bill.com provided a good service but the ability of QuickBooks to add bills and receipts to transactions makes it redundant.

Incentivized

They're getting better. Still room for improvement.

Incentivized

• Organized data
• Clearer financial statements
• Bills paid more timely

Incentivized

• Most of our business clients use QuickBooks which makes it efficient for us to work on clients that use the program. We can import QuickBooks data into our software which adds efficiencies to our tax practice.
• Having staff that are familiar with the software enables our firm to provide quality service to the clients that use QuickBooks.
• We receive referrals from satisfied QuickBooks clients.

Incentivized