Quadient Accounts Payable

Score7.1 out of 10

35 Reviews and Ratings

What is Quadient Accounts Payable?

Quadient Accounts Payable by Beanworks is an accounts payable solution that uses custom rules to automate and show every step of an organization's AP workflow, and is used to route POs, invoices, and payment approvals.

Categories & Use Cases

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Customizable Approval Policies
Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.
Category average: 8.5
Financial Document Management
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
Category average: 8.2
Automated Accounts Payable Processes
Accounts payable processes are automated based on pre-determined workflows.
Category average: 8.7

Vendor Management
Holds information related to vendor terms and contracts.
Category average: 8.5
Payment Audit Trail
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
Category average: 8.7
Advanced OCR
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
Category average: 8.5

Olga Payes View profile

Accounts Payable Supervisor in Finance and Accounting at Round Table Medical Consultants (51-200 employees employees)

Use Cases and Deployment Scope

As an AP supervisor, I use Quadient AP to run our AP workflow, using only the Invoice module. It covers automated invoice intake and pre-coding, approval tracking, any kind of report, backup and audit trails, and is very flexible. This makes for a weekly check run done by one person for a company of our size, which is pretty impressive. I lost my AP clerk during downsizing, but we are growing again with current transaction volume of about 2/3 of the previous, and we can still handle it alone. So, manpower saving is the biggest advantage. Transparency and convenience are next. Maintains accountability, visibility, and convenient access to records.

Pros

Catching duplicates.
Flexibility/variety of reports that can be produced.
Approval tracking.
Ease of producing backup.

Cons

Pre-coding can be more precise, especially when it comes to legal entity or org unit recognition.
Add a "DATE APPROVED" filter to help identify batches of invoices approved by a particular approver, by date.

Return on Investment

Saves manpower, but we don't track the numbers closely.
Improved transparency of approval and access to information.
Reliability and peace of mind.
Ease of operation

Usability

Other Software Used

QuickBooks Desktop Enterprise, Hybrent by Procurement Partners

John Connor

Controller in Finance and Accounting at Royal Oaks Country Club of Houston (51-200 employees employees)

Use Cases and Deployment Scope

We use Bean Works to automate our invoice data entry process and to route invoices for coding and approval to our departments. We have moved from process of manually forwarding invoices to departments for approval and waiting for their return and then keying them in to the A/P system to the Bean works process which automates this whole process and creates a better tracking system. As a bonus we don't have to keep vast quantities of paper invoices on file and keep everything electronically.

Pros

automates data entry
automates the invoice routing and approval process
tracks invoice status as it works from receipt, to approval to entry

Cons

a larger field for descriptions
adding the vendor name to the description field so it shows up on my A/P system description

Return on Investment

Great return on investment
A big bonus is our reduced paper and copy cost

Usability

Kirsty Fry

AR/AP Administrator in Finance and Accounting at K&P Medical Transport (51-200 employees employees)

Use Cases and Deployment Scope

I use these services on a daily basis to work through our AR and AP Processes, and keep our accounts accurate.

Pros

tracking invoices and payments
keeping payments accurate and timely
making sure correct reports are maintained and filed

Cons

navigating and pausing certain tasks

Return on Investment

For me just being able to track the spending and make sure all of my accounts are staying paid make a huge difference in our day to day .
Being able to pull up listings to compare revenue streams coming and going make watching our growth easy.

Usability

Other Software Used

Sage Intacct, TripMaster

Roger Andersen View profile

VP, Regulatory & Clinical Affairs in Research & Development at Ondine Biomedical (11-50 employees employees)

Use Cases and Deployment Scope

I use invoices, purchase orders, expenses, signoff functions

Pros

expense reports
invoices
POs

Cons

took me awhile to figure out how to submit a report so I did not find the process intuitive - ok now though
invoices are fine

Return on Investment

far less time on expense reports, good to be able to scan in expenses so they are electronically filed and remembered
invoices are good. maybe an easier way to summarize YTD invoices

Usability

Other Software Used

Quickbooks Online Payroll, Salesforce Agentforce Commerce

Julian Leaman

PARTS SPECIALIST in Professional Services at TEN CANADA (201-500 employees employees)

Use Cases and Deployment Scope

I am a parts manger and use Quadient Accounts Payable to process my parts purchases invoices. Invoices are sent to me, I process them inhouse first then they are uploaded to AP/Quadient Accounts Payable. From there AP reviews the detail (visual) and cross reference to our inventory control. Once everything is reviewed, it is processed for payment.