Name: Whatspot
Author: Whatspot

Help Desk

Web and Video Conferencing

Customer Support

Learning Management

Education

AI Document Creation

Business Intelligence (BI)

Calendar

Collaboration

Environmental, Social, and Governance (ESG)

Enterprise

Accounting

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Corporate Learning Management

HR Management

HR Service Delivery

Job Board

Payroll

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Application Server

Blockchain Analysis

Cloud Management

Cloud Storage

Composable Infrastructure

Container Security

Data Center Backup

Data Integration

Electronic Data Interchange (EDI)

Enterprise Printing

Event Monitoring

Fraud Detection

Function as a Service (FaaS)

Industrial IoT

Infrastructure-as-a-Service

Integration Platform as a Service (iPaaS)

Managed Detection and Response (MDR)

Managed Security Service

Mobile Device Management (MDM)

Monolithic Frame-based Disk Arrays

Network Performance Monitoring

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Secure Web Gateway

Information Technology

A/B Testing

Ad Serving & Retargeting

All-in-One Marketing

Community

Content Management

Creative Management

Customer Advocacy

Email Marketing

Influencer Marketing

Market Research

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Marketing Resource Management

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Survey & Forms Building

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Web Analytics

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Interactive Whiteboard

Project Management

Professional Services

Call Recording

Customer Relationship Management (CRM)

Sales Dialer

Sales

Application Security

Cloud Security Posture Management

Security

Card Management

Clinical Data Management

Donor Management

Text Analysis

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Vertical-Specific

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### Room Reservation Systems
Users consistently highlight the ease of use and efficiency of Whatspot's room reservation systems. The system's ability to allow for both single and recurring meetings, along with the option to update or delete bookings as needed, has been well-received. Some users have expressed minor concerns about the flexibility of time slots and the inability to schedule weekly recurring meetings. However, overall, users appreciate the value and functionality that Whatspot's room reservation systems bring to their booking processes.

### Meeting Management Solutions
Users generally agree that Whatspot's meeting management solutions are highly effective and easy to use based on the positive reviews provided. The consensus among reviewers is that Whatspot's meeting management solutions have significantly improved the process of booking meeting rooms and desks, making it more organized and efficient for coworkers. The ease of setting up and managing meetings, along with features like instant booking through QR codes, has been highlighted as a major advantage by users. Additionally, the multilingual support and user-friendly interface have contributed to a positive user experience. Despite a few minor translation issues mentioned by some users, the overall sentiment towards Whatspot's meeting management solutions remains largely positive.

### Coworking Space Management
Some users praise Whatspot's coworking space management functionality for providing complete control over shared spaces and ease of use. They appreciate the ability to set permissions for reservations and the convenience of QR codes for booking. However, there are minor concerns about mobile usability and the desire for a more streamlined booking process for entire days. Despite these issues, overall feedback suggests that Whatspot's coworking space management capabilities are generally well-received by users.

### Calendar Integration Tools
Some users express frustration with the lack of functionality in integrating with Google Calendar or Outlook, highlighting the manual effort required to invite a large number of people. On the other hand, there are expectations for a more personalized calendar integration experience. Additionally, suggestions have been made for improvements in the configuration logic and the diversification of access rights and ownership options. Users seem to have mixed feelings about the current capabilities of Whatspot's calendar integration tools, with some finding them lacking in certain aspects while others appreciate the existing features.

### QR Code Utilization for Bookings
Users appreciate the convenience and time-saving aspect of utilizing QR codes for instant booking through Whatspot. The positive feedback highlights the ease of use, quick onboarding process, and multilingual support as key factors that contribute to the overall satisfaction with the QR code booking feature. The ability to streamline the reservation process for meeting rooms using QR codes has been particularly well-received by users, showcasing the practicality and efficiency of this functionality within the Whatspot platform.

Whatspot is a simple online booking system designed for businesses, providing a user-friendly interface for easy booking of meeting rooms, company cars, parking spaces, and other shared resources. This versatile solution caters to companies of any size, from small startups to large corporations. Professionals in various fields, such as office managers/administrators, facilities managers, human resources, event planners, and co-working spaces, can benefit from the streamlined booking process and efficient resource management offered by Whatspot.

## Key Features

**Create free account**: According to the vendor, Whatspot offers a simple online booking system that allows users to easily book meeting rooms, company cars, parking spaces, and other shared resources. With a user-friendly interface, it aims to streamline the booking process and eliminate the need for manual coordination.

**Whatspot speaks 10 languages**: According to the vendor, the Whatspot app is available in 10 different languages, including English, Czech, German, Spanish, French, Georgian, Italian, Polish, Portuguese, and Romanian. Users can choose their preferred language for a personalized experience, catering to a diverse user base and facilitating global usage.

**Quick booking by QR code**: According to the vendor, users can scan a QR code displayed at a spot using their mobile phones to check the availability of a meeting room or company car. If the spot is available, users can book it with just two clicks, providing a fast and efficient way to make reservations on the go. This feature aims to eliminate the need for manual checking and reduce booking time.

**Rapid searching for company resources**: According to the vendor, Whatspot helps users quickly find suitable dates for bookings without conflicts. The system suggests available dates and times based on the user's search criteria, aiming to ensure efficient utilization of company resources by avoiding double bookings. It aims to simplify the process of finding an open spot for immediate use.

**Make Hot Desk Bookings a Breeze**: According to the vendor, interactive floorplans allow users to manage hot desk bookings easily. Whatspot provides a visual representation of the office layout, showing available desks in real-time. This feature aims to enable effective workspace management for teams and individuals, helping users locate colleagues and determine seating arrangements.

**Make bookings available to the public**: According to the vendor, Whatspot allows visitors and external partners to book meeting rooms, desks, and other shared resources without the need to log in. This feature aims to simplify the reservation process for external users and enhance collaboration with partners, widening the accessibility of company resources to external stakeholders.

**All bookings in one place**: According to the vendor, Whatspot provides a comprehensive overview of all company bookings in the form of a calendar or daily agenda. Accessible on mobile phones, tablets, and computers, it allows users to filter and search bookings based on specific criteria. The feature provides notification updates on the status of bookings.

**Keep bookings under control**: According to the vendor, Whatspot enables users to oversee and manage all bookings within the company. It aims to help plan capacities, streamline space and car fleet utilization, and optimize booking processes. The feature allows for the approval of bookings to ensure proper resource allocation and sends notifications for new bookings and changes in booking status.

**Book an online appointment with a product manager**: According to the vendor, users can schedule a one-on-one demo with a product manager to learn how to maximize the features of Whatspot. This personalized guidance and tips for using the app effectively aim to help users quickly understand the system and its functionalities.

User-Friendly Interface: Many users have praised Whatspot for its user-friendly interface, with a simple and clean design. It has been described as incredibly easy to use, with no frills or complications. Users appreciate the aesthetic simplicity of Whatspot, making it straightforward to navigate and configure.

Cost-Effective Solution: Several reviewers have highlighted the cost-effectiveness of Whatspot compared to expensive alternatives. The free version of Whatspot is highly recommended for managing a single room in a department used by different groups. Users also appreciate that Whatspot stands out from other free room management products by offering unique features while being budget-friendly.

Ease of Use and Onboarding: Multiple users have emphasized the ease of use and onboarding process with Whatspot. They appreciate that it does not require any training, making it accessible to everyone on their team. The software's intuitive nature means that users can start using it immediately without needing additional instructions or guidance.

Lack of Smartphone App: Some users have expressed disappointment that there is currently no smartphone app available for Whatspot. They mentioned that this limits their ability to access the software on-the-go and would prefer the convenience of a dedicated mobile app.

Minor Bugs on Mobile Devices: Several reviewers have reported experiencing minor bugs when using Whatspot on their mobile devices. While it is anticipated that these issues will be resolved soon, some users found them to be slightly inconvenient during their usage.

Time-consuming Booking Process: A common concern raised by users is the time-consuming process of booking spots in Whatspot. Instead of simply clicking a box to book a spot for the whole day, users are required to manually choose start and end times. Some reviewers find this manual process burdensome and suggested implementing an option for all-day bookings with just one click.


Whatspot has become an indispensable tool for many organizations, solving various challenges related to booking meeting rooms and managing shared spaces. Users have found Whatspot to be an excellent and cost-effective solution that has streamlined their processes. With just a few clicks, users can easily see the availability of meeting rooms, allowing them to quickly book single or recurring meetings, as well as make updates or cancellations when needed.

One of the key use cases of Whatspot is its ability to simplify the management of shared spaces in open office designs, particularly for video calls. By providing a clear view of room availability, coworkers can easily book video call rooms without any chaos or uncertainty. This feature has significantly decreased the frustration of trying to find available spaces and increased certainty for planned meetings.

Another valuable use case of Whatspot is its functionality in enabling coworkers to book desks and meeting rooms effortlessly. The software's simplicity and ease of use have been appreciated by multiple users, making it easier for them to navigate through the booking process. Additionally, the modern design and regular updates with new features and bug fixes have further enhanced user experience.

Not only does Whatspot provide a great user experience, but it also offers value to organizations with its free-tier option. Many users have praised this aspect as it allows them to utilize the software without any additional costs, benefiting their organization's budget. Furthermore, the customer care team has received positive feedback for their proactive tips and support, contributing to a better overall user experience.

Overall, Whatspot has proven to be an effective tool in resolving common issues related to booking meeting rooms and managing shared spaces. Its simplicity, cost-effectiveness, availability visibility, and responsive customer care make it a valuable asset for organizations seeking an efficient solution for their space management needs.

BookSteam provides an online appointment scheduling platform to small or large businesses around the world.

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Room Booking - Basic Plan

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Room Booking - Enterprise Plan

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Whatspot

Meeting Room Booking

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What is Whatspot?