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Asana Review: "A winning tool that helps you win"
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Ian Mortimer profile photo
Updated March 18, 2015

Asana Review: "A winning tool that helps you win"

Score 10 out of 101
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Overall Satisfaction with Asana

Asana is used as the main backlog system of record, task management and collaboration repository. Questions about features, feature capture and question resolution all reside within Asana. Automated task notification, deadline management and reporting all occur within Asana for us. It's used across the organization as we have no office and are small.
  • Manage tasks on a project level. Manage stories on a feature level.
  • Sprint management is very easy. I can organize a sprint quickly from the backlog and have a good understanding of what's being done and by whom.
  • A timeline feature would be huge for enterprise reporting. If you think about viewing a project, it's not just its sprint planning and task management that people want visibility to. It's, what happened and when over the life of the project. Having a timeline with a milestone-level view would help Asana gain traction in the enterprise.
  • A forecasting tool of delivery is a killer feature (remember killer apps?) for managers. Based on the delivery schedule for the past 50% of the project, we have X% confidence we're on track for final delivery. Now, some of this goes against agile principles but at the same time, so to people, projects and organizations.
  • While an ROI study on something like this is rarely done, I'd go with a success/failure comparison. Every project I've used Asana on has been successful (and yes, all other factors were the same). Nearly EVERY project using old tools such as excel, MS project, powerpoint reporting has failed, missed deadlines, mis-communicated scope and task management.
  • From an engineering perspective, developers and managers love it because there's clear visibility into what needs to be done and what is being done and by whom. Getting developers and managers to agree on almost anything is difficult and Asana accomplishes this.
Trello - great but a bit young. Good integration points. I think it could be a good too to integrate with. Some people enjoy the KanBan type view and Asana doesn't have that currently.
Basecamp - more project manager focused but also a good integration point.
JIRA - Better for support and bug management than task management on a project/enterprise level.
well suited: teams of 1-10, agile development process and good tools to integrate with (github etc.).
less appropriate: enterprise teams of 11+ with no agile experience, waterfall process (or variant), with antiquated toolsets (Excel, MS Project etc.)

Using Asana

Big fan of Asana. There are many free tools out there so difficult to take on more cost when we have free tools we can use.

Using Asana