Item: Dropbox
Rating: 10
Author: Sarah Bosworth

Use Cases and Deployment Scope

To access files and info while on job site, Dropbox makes putting things in the correct file folders easy and seamless. We are able to move emails, attachments, bids, bills, payments, you name it! We are able to have completed e-copy of all current and existing clients, as well as past clients, at our fingertips, making this a smooth experience for all our users. When our team is on a job site, they often cannot access a paper file for specifications or precise measurements if they need an additional resource; Dropbox makes maintaining an extra file copy a breeze.

Pros and Cons

Organized
Efficient use of time (items can be clearly identified)
Effortless (smooth transfer of data and info)
Value (the amount we pay to how much we use this and save on time is huge!)

Tough one as Dropbox is near perfect...maybe a way to have other users access it if we give them a one-time code?

Return on Investment

Positive: Saves time (questions can be handled then and there)
Positive: Saves money (no need to return back and forth to job site when materials can be accessed via dropbox)
Negative: we have not fine tuned how to access certain areas of Dropbox with vendors or part time staff so they do not have access to our files; we need to work on that.

Alternatives Considered

Google Drive

Dropbox is superior for storage; it is easy to use and follow. Google Drive is confusing for storage. For editing, however, Google Drive features are better (especially for IRL editing) in my opinion. Dropbox has better organization capabilities and other features that we currently do not use (but might in future, including video and audio storage capabilities). Google Drive has its limitations, especially with a Mac.

Key Insights

Do you think Dropbox delivers good value for the price?

Yes

Are you happy with Dropbox's feature set?

Yes

Did Dropbox live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Dropbox go as expected?

Yes

Would you buy Dropbox again?

Yes

Other Software Used

Google Ad Manager, Excel Compare, Microsoft 365

Likelihood to Recommend

If you have teams in house or in the field, Dropbox will make all lives easier as it keeps electronic records at your fingertips. We have had carpenters need to pull out the specs for a cabinet design or a plumber ask us what the exact style of garbage disposal a client has purchased and when on the job site, our team can take a few moments and answer their questions without having to task others or return to the office to preview a file. This saves time and money, allowing things to be handled readily on the job.

Dropbox Rocks

Overall Satisfaction with Dropbox