Airtable vs Todoist

Airtable

As mentioned previously, I currently developing an Airtable base to track student data and other teaching resource inventory. The children create year group databases. All of which work very well. I haven't encountered any issues or unsuitability thus far.

Read full review

Shirley Hickey

Computing/ICT Tutor & Network Administrator

West Hoathly Church of England Primary SchoolEducation Management, 11-50 employees

View all 168 answers on this topic

Todoist

Todoist is nice in that it is very easy and straightforward to use, which is one of the main pieces that people need in order to adopt the use of a new tool across an organization. It is very clear on how to create and complete tasks, and how to set labels, archive tasks, and assign tasks to others. So for those that are thrown off by lengthy spreadsheet project management models, Todoist is a great tool to consider, even for a trial period or demo! Todoist would not be for someone that wants to plan out projects at-length with more typical Project Management-related software, whether particular to software development like sprints in Atlassian's JIRA, or in design or business roles in a highly visual and sharing-focused program like Monday.com. In these types of programs, you have a lot more visibility and project-focused visualization and feature sets that are required, whereas Todoist's strength really lies in getting people away from paper lists that have you constantly flipping back and forth between the pages, and get you into the digital space to keep track of things for people before, during, and after meetings, or on top of assignments that you have to hit by a particular deadline.

Read full review

Adam Moreschi

VP of Customer Experience

CauseVidComputer Software, 1-10 employees

View all 16 answers on this topic

Feature Rating Comparison

6.0

Airtable

—

Todoist

6.0

Project & financial reporting

—

5.0

Integration with accounting software

—

7.0

Pros

The website is very well laid out. It is uncluttered, easy to navigate, and is highly visual. There are a great range of field types and add-on blocks.
Setting up bases is very straightforward. If you get stuck the help section and videos are excellent. You can also access Airtable Universe to see examples of how the product is used by others.
I have submitted a number of queries by email and in each case the staff were very helpful and responded quickly. Given that I was using a free account at the time, I was very impressed.
Given that I have used the product with very young children successfully, I think that it is extremely well designed.

Read full review

Shirley Hickey

Computing/ICT Tutor & Network Administrator

West Hoathly Church of England Primary SchoolEducation Management, 11-50 employees

View all 168 answers on this topic

Cross platform
Easy to learn and use
Can add tasks from emails different ways
Premium version allows notes on tasks to give context when needed
Dark mode!
Keyboard shortcuts which are easy to learn and make adding tasks a breeze
Affordable pricing model

Read full review

Benjamin Hale

Digital Marketing Analyst

Orbis EducationEducation Management, 51-200 employees

View all 16 answers on this topic

Cons

entering a single record seems to have to be done across several screens. Perhaps just the way we did it, but would be easier if it were all done on one screen
can't figure out how to "hide" a record once one of the people we are visiting dies. We don't want to delete the record, just hide it from the primary view.
eventually, it would be great to be able to integrate into Gmail--eg to hit the email address and have that transfer to an email...but perhaps not possible without permission from google...

Read full review

Juliet Sternberg

Program Manager

The Doula Program to Accompany and ComfortNon-Profit Organization Management, 1-10 employees

View all 168 answers on this topic

Only offers due dates, not defer or "start working on" dates
Some icons are too low contrast and incredibly hard to see
Fluctuation in paid vs premium features can make it hard to decide what account type is best for you

Read full review

Paul Weber

Video and Digital Media Technologist

Xavier UniversityHigher Education, 1001-5000 employees

View all 16 answers on this topic

Likelihood to Renew

Airtable9.1

Based on 1 answer

compared to other products it is just fabulous.

Read full review

Andrej Vrsansky

Manager

Buddy NGO - connecting orphans with volunteersCivic & Social Organization, 11-50 employees

View all 1 answers on this topic

No score

No answers yet

No answers on this topic

Ask the community to sound off

Usability

Airtable9.0

Based on 5 answers

Just so easy to learn/use. Very intuitive in its application logic.

Read full review

Sherry Raeder

Client Experience Manager

InnerWill Leadership InstituteNon-Profit Organization Management, 1-10 employees

View all 5 answers on this topic

No score

No answers yet

No answers on this topic

Ask the community to sound off

Support

Airtable7.3

Based on 1 answer

Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.

Read full review

Malcolm Colman-Shearer

Co Founder

Optimi LtdInformation Technology and Services, 1-10 employees

View all 1 answers on this topic

No score

No answers yet

No answers on this topic

Ask the community to sound off

Alternatives Considered

It wasn't until I became aware of Airtable that we found a solution that allows us to implement the best features of a collaborative RDBMS with our staff who don't have any training. I had previously used Zoho Creator and found that it was difficult to onboard new users because of a steeper learning curve.

Read full review

Juan Matute

Associate Director

UCLA Lewis Center for Regional Policy Studies and Institute of Transportation StudiesResearch, 11-50 employees

View all 168 answers on this topic

Todoist task management is a little easier to use. Clio is great but sometimes it feels clunky.

Read full review

Danielle Huntley

Principal

Huntley IncLegal Services, 1-10 employees

View all 16 answers on this topic

Return on Investment

We are still in the early stages, but AirTable has allowed our small team of five to coordinate almost twice as many rentals of our gallery space for private events, thus providing out nonprofit with increased income that can be reinvested into improvements to our gallery and new programming.

Read full review

Max Stevenson

Director of Exhibitions and Programming

Norway House MNNon-Profit Organization Management, 1-10 employees

View all 168 answers on this topic

Todoist has ultimately been a neutral for me. While I like some of it's features, like e-mail to Todoist or timetracking, there just wasn't enough there to justify purchasing a Pro subscription. I ended up finding similar solutions through Google's Task & Keep products.

Read full review