Airtable vs Todoist

Airtable

Good for replacing administrative spreadsheets, creating resource assignment and calendars, planning activities, creating on the fly data stores, outputting simple mobile data entry forms. Dealing with mobile staff needing to enter simple data quickly or with managers and officers who need to see real-time snapshots of information. When dealing with smaller data sets and not requiring blocks, then for a non-profit it is useful to have the free workspaces where everyone can fully collaborate and update records.Less good for complex financial work you should stick with Excel or your finance system. If you have a very large number of records and need many people to be able to update records then you need to consider the costs (however most off the shelf products you will be looking at to do your specific tasks will probably cost more when you evaluate them).

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Chris Chinn

Product Development Manager

Society for EndocrinologyHealth, Wellness and Fitness, 51-200 employees

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Todoist

Todoist is great for basic task organization. I don't think it does collaboration very well - the tool is designed so you can tag other people in your tasks and assign tasks for them. However, once you start having multiple people in one software solution, it moves from being an agile and easily usable task management system to a rather clunky project management solution. If you need something for your own tasks and reminders, Todoist is great.

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Chloe Sayers

Billing Specialist

15FiveInformation Technology and Services, 51-200 employees

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Feature Rating Comparison

Airtable

7.8

Todoist

7.7

Task Management

8.0

9.2

Resource Management

8.2

6.6

Gantt Charts

7.5

1.0

Scheduling

7.5

8.5

Workflow Automation

7.7

7.8

Team Collaboration

8.7

7.4

Support for Agile Methodology

7.9

8.7

Support for Waterfall Methodology

7.7

10.0

Document Management

7.8

6.2

Email integration

7.2

8.0

Mobile Access

7.5

9.3

Timesheet Tracking

7.9

9.5

Change request and Case Management

8.0

9.5

Budget and Expense Management

8.1

6.0

Airtable

—

Todoist

6.0

Project & financial reporting

—

5.0

Integration with accounting software

—

7.0

Pros

Great user experience and minimal learning curve. It wasn't until I became aware of Airtable that we found a solution that allows us to implement the best features of a collaborative RDBMS with our staff who don't have any training. I had previously used Zoho Creator and found that it was difficult to onboard new users because of a steeper learning curve.
Easy to share views and invite contributions via forms.
Blocks add significant functionality that would be hard to custom build.

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Juan Matute

Associate Director

UCLA Lewis Center for Regional Policy Studies and Institute of Transportation StudiesResearch, 11-50 employees

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Creates tasks easily using human language
Shares tasks and comments simply through email or desktop/mobile app
Allows new users to see tasks and priorities clearly without much of a learning curve

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Paul Weber

Video and Digital Media Technologist

Xavier UniversityHigher Education, 1001-5000 employees

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Cons

It would be great to have multi-tiered selection options. So if I check a box-like, "Does this need social support?" I could then pick from a multi-select drop-down based on the choice.
It would be good if we could have a kanban view built off a selection from a multi-select since some projects might be part of multiple strategic initiatives.
It would be cool if forms could have some basic if/then functionality. As it is, we need to create different forms for different media requests that share 75% of the same data.

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Andy Havens

Content Marketing Manager (Previously Manager of Creative Services)

OCLCLibraries, 1001-5000 employees

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Premium features are not explained well
Mac app does not sync well

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Chris Tuley

Tech Support Specialist

The Ensworth SchoolEducation Management, 201-500 employees

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Likelihood to Renew

Airtable9.1

Based on 1 answer

compared to other products it is just fabulous.

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Andrej Vrsansky

Manager

Buddy NGO - connecting orphans with volunteersCivic & Social Organization, 11-50 employees

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No score

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Usability

Airtable9.0

Based on 5 answers

Just so easy to learn/use. Very intuitive in its application logic.

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Sherry Raeder

Client Experience Manager

InnerWill Leadership InstituteNon-Profit Organization Management, 1-10 employees

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No score

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Support

Airtable7.3

Based on 1 answer

Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.

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Malcolm Colman-Shearer

Co Founder

Optimi LtdInformation Technology and Services, 1-10 employees

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Alternatives Considered

I don't think there is a comparable product. Nothing I have seen is as intuitive to use and at the same time has such broad-reaching potential. I feel confident to onboard who have never seen Airtable only because it is so easy to use. At the same time, I feel we could spend the next year exploring the current functionality. It's probably the most exciting productivity tool I've seen in 18 months - I don't say that with hyperbole. It is going to change the game for our company and anyone else who uses it.

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Seth Cochran

Founder & CEO

Operation FistulaNon-Profit Organization Management, 1-10 employees

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I switched to Todoist from GTasks, an android app which integrates with Google Tasks. Sync was sometimes sketchy and was only available on Android. I like that Todoist two-way sync is stable and that I can access my task list from almost any device (Windows, Android, Chrome).

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Benjamin E. Jerew

Senior Content Manager

One Car Payment, Inc.Financial Services, 1-10 employees

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Return on Investment

We are still in the early stages, but AirTable has allowed our small team of five to coordinate almost twice as many rentals of our gallery space for private events, thus providing out nonprofit with increased income that can be reinvested into improvements to our gallery and new programming.

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Max Stevenson

Director of Exhibitions and Programming

Norway House MNNon-Profit Organization Management, 1-10 employees

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Considering that I am using the free version, I would say Todoist has been an excellent investment of my time.
Since I have started using Todoist, I rarely "forget" a deadline or run out of research time.

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Benjamin E. Jerew

Senior Content Manager

One Car Payment, Inc.Financial Services, 1-10 employees

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