Any.do is a project management solution built around list and taskmanagement capabilities.
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OmniFocus
Score 8.0 out of 10
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OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
$4.99
per month
Smartsheet
Score 8.4 out of 10
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Smartsheet is an online project management and collaboration tool. It includes automated alerts, instantaneous updating and sharing across team members, resource management, nested tasks organized in a hierarchy, a Gantt chart view, exportable and automated reports, and integration with email.
As opposed to OmniFocus, which is a behemoth when it comes to task apps, Any.do is much simpler and in return, makes it easier to jump in and out of it as needed. This enables me to check things off quickly, or add something before I forget it without having to jump into a …
OmniFocus is simpler, with a better front end experience. For individual use, OmniFocus is probably more powerful too. It also doesn't cost as much, which is why we ended up going for it.
Verified User
Account Manager
Chose OmniFocus
OmniFocus is the most robust. Some criticize OmniFocus for focusing too much on task organization and not enough on task execution, and that may be valid depending on one's use-case. However, if you ever find things slipping through the cracks and unable to trust your system, …
Any.do is best for routine tasks whether personal or professional in nature. It is a simple app that organises your routine. It is not suitable for complex project management. You can streamline your daily routine and plan activities using this app. It will remind you of your tasks so that no task get’s missed.
1) Great for managing your work and personal activities. 2) One of the best implementations of the Getting Things Done method. 3) Not really suited for collaborative work management; OmniFocus is managed on a per-user basis so you can't share/assign tasks.
Smartsheet shines for collaboration. When you have multiple people involved with planning events Smartsheet makes it easy to share and collaborate. For instance, multiple people can be in Smartsheet working at the same time. Also setting permissions for exactly those who need to know is quite easy with Smartsheet. For data analytics and general spreadsheet purposes Excel is better but for project management and event planning Smartsheet is superior
Ease of viewing what tasks need to be done at the present moment and the sorting of those tasks by availability, due date, start date, needed resources, and project.
The visual interface is really nice to work with, the UX/UI is intelligent and intuitive.
It's the most extensible software I've used. There is a community of people that publish compatible scripts for Omnifocus at no charge.
The code is robust and I've almost never had a bug or a glitch that resulted in issues.
The software syncs in the cloud between MacOS and iOS seamlessly and faster than other To-Do software. The sync aspect is available free of charge.
The development team at Omnifocus is on top of bugs and they have been adding releases regularly to increase functionality and performance.
While OmniFocus adheres to the GTD (Getting things done) principles, it can be used in almost any manner and you aren't stuck with just that methodology.
Its hard to overstate the value of familiarity. Being able to use a tool that has some familiarity takes away the time needed to train and orient employees on a new tool and allows an organization to hit the ground running.
Smartsheet covers most of the basics of a project management tool, the usual tasks, milestones and project viewing options.
For data viewing, you get multiple data viewing options including a calendar view (good for marketing teams and those who work around scheduling), Kanban, Gaant etc
I would really like to see graphic presentations of how I allocate my time, what categories of tasks don't get accomplished, etc.
I would like to see OmniFocus include Gantt chart functionality, such as allowing me to see how long it took me to accomplish a task from start to finish. Allowing me to actually input time spent, and seeing it on a Gantt chart, would be icing on the cake.
Smartsheet set up is similar to Excel, yet when you upload an Excel file, things like conditional formatting are lost. Smartsheet has its own conditional formatting, and you have to reinstate the rules. It would be great if those would apply automatically once a file is uploaded
Some Smartsheet management and access rules can take some tweaking to work properly. This may be a case of offering more info to admins so they can apply these better and with more efficiency
It definitely meets our needs as far as organizing and archiving our tasks and files. As we train more staff to view it, I see opportunities for more improvement, which I am sure this program can handle. I look forward to seeing continued improvement from Smartsheet on their capabilities and functionality.
It is very very intuitive, I have been using the app since it was launched, started using it as a personal reminder, and then also recommended within the organization. The experience is very similar to writing on a pad and then when complete crossing it off. I love it's user experience.
Smartsheet is very easy to learn. However, while I have been able to pick it easily, Microsoft Excel and Project super users that I have trained on Smartsheet get bogged down in the differences and can find it frustrating. Explaining the differences ahead of time and why Smartsheet is being chosen instead of a different software seems to counteract those reactions
OmniFocus has excellent user forums. They're active as well as mature, since the product has been around for years. I've never needed to actually contact customer support because OmniFocus is popular enough that I've always been able to find an answer in the forums, or in an article, or in a YouTube video.
I give this rating because it fills a niche in the market. MS Project scares many away from proper task management but there are limited tools our there, especially cloud-based that are mobile-friendly. Smartsheet fills this market gap, especially for small to medium-sized businesses. IT is not fair to compare it to MS Project, but fairer to see what gaps it fills.
It's absolutely paramount to take a few minutes to actually play with the software. It's nearly impossible to do anything wrong or make a mistake which cannot be fixed easily. Under the help menu is Live Training option. After you familiarize yourself with the commands, watch the live training for some in depth understanding of how to make the software fit your needs perfectly.
Any.do has a key selling point for me and is the AI integration to read through your tasks and suggest calendar events, also user interface in the mobile app is quite friendly and comfortable for users. I like that it has a different option for grocery lists, it helps me integrate work with personal life.
OmniFocus is built for the user with a lot going on - consequently, it does a great job at organizing lots of things in a manageable workload. It's perfect for taking a project and breaking it down into small tasks for yourself or teams. Once you get past the learning curve, it's quick at adding new tasks. Overall, it's an excellent product.
Jira and Redmine are much more robust and technologically advanced project management solutions. I enjoy using either when managing a very large project. However, I prefer to use Smartsheet for my smaller to medium sized projects. As for Google Drive - I would say that Google sheets and Smartsheet are almost identical in my opinion when it comes to functionality. Personally I prefer to manage smaller projects via Google Drive, but it is a personal preference!
OmniFocus keeps our tasks moving forward. Using a free script you can search all your current projects for projects that have no next step assigned to it to ensure nothing falls through the cracks.
When we serve our clients, the attention to detail we are able to give them comes from accurate tracking of what we need to deliver.
We complete projects 25% faster than before and we can see where the bottlenecks are immediate. We have also been forced to document tasks in a more concrete manner which allows for better execution.
