M‑Files vs. OpenText eDOCS

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
M‑Files
Score 9.0 out of 10
N/A
M-Files is a platform for knowledge work automation. M-Files helps knowledge workers to find information faster, work smarter, and achieve more. M-Files features a metadata-driven architecture, embedded workflow engine, and advanced artificial intelligence that enable customers to eliminate information chaos, improve process efficiency, and automate security and compliance. By embedding automation and GenAI into its core, M-Files' platform not only increases efficiencies…N/A
OpenText eDOCS
Score 8.1 out of 10
N/A
OpenText eDOCS is presented as a light-footprint, cost-effective and highly-flexible enterprise content management (ECM) solution for Legal, Corporate Legal, Public Sector and Professional Service organizations and corporate law departments. eDOCS aims to ensure sensitive work product is securely managed throughout the content lifecycle, while remaining easily accessible for day-to-day operations, to enable users to deliver exceptional enterprise content services to their clients.N/A
Pricing
M‑FilesOpenText eDOCS
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
M‑FilesOpenText eDOCS
Free Trial
YesNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
YesNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Features
M‑FilesOpenText eDOCS
Enterprise Content Management
Comparison of Enterprise Content Management features of Product A and Product B
M‑Files
-
Ratings
OpenText eDOCS
8.6
7 Ratings
7% above category average
Content capture & imaging00 Ratings8.85 Ratings
File sync, storage & archiving00 Ratings8.67 Ratings
Document management00 Ratings9.27 Ratings
Records management00 Ratings9.17 Ratings
Content search & retrieval00 Ratings9.07 Ratings
Enterprise content collaboration00 Ratings8.26 Ratings
Content publishing & creation00 Ratings8.37 Ratings
Security, risk management & information governance00 Ratings8.17 Ratings
Contract lifecycle management00 Ratings8.66 Ratings
Automated workflows00 Ratings8.17 Ratings
Artificial intelligence00 Ratings8.34 Ratings
Mobile support00 Ratings8.67 Ratings
Integration00 Ratings8.87 Ratings
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M‑FilesOpenText eDOCS
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User Ratings
M‑FilesOpenText eDOCS
Likelihood to Recommend
9.9
(68 ratings)
8.1
(7 ratings)
Likelihood to Renew
9.9
(15 ratings)
-
(0 ratings)
Usability
8.2
(12 ratings)
-
(0 ratings)
Availability
9.1
(3 ratings)
-
(0 ratings)
Performance
9.1
(2 ratings)
-
(0 ratings)
Support Rating
8.0
(11 ratings)
-
(0 ratings)
Online Training
9.1
(2 ratings)
-
(0 ratings)
Implementation Rating
8.2
(8 ratings)
-
(0 ratings)
Configurability
9.6
(2 ratings)
-
(0 ratings)
Product Scalability
10.0
(1 ratings)
-
(0 ratings)
Vendor post-sale
7.0
(3 ratings)
-
(0 ratings)
Vendor pre-sale
7.0
(3 ratings)
-
(0 ratings)
User Testimonials
M‑FilesOpenText eDOCS
Likelihood to Recommend
M‑Files
M‑Files is great for companies with multiple locations. Drive letters can become cumbersome to use and collaborate with colleagues and M‑Files fills that gap. The check out/check in system is great and allows only one editor at a time. This can be good and bad depending on the situation.
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OpenText
My team and I have benefited positively from the work of this platform. Our content and any data that is created during the project implementation process are securely stored in a safe storage space. Documents are arranged well to enhance faster identification during the time of reference. It provides cloud-based based backup support to minimize file losses. It is best suited to the electronic data management suite.
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Pros
M‑Files
  • Reliable: Our M-Files system has only gone down one time (for a very short period of time) at the beginning of the two years that we have been with M-Files. Our previous vendor's system had so many downtimes that our IT Department had to assign an associate to work with me for sending out notifications to associates etc. With our last vendor, one day I came to work and only 60 of the 260 consent for surgery forms were available to our end users although they were visible to me as the Administrator but weren't showing up for the end-users!
  • Our M-Files system was created for us. It was created by working with developers to only have on our system what we required, and I must say, there were so many extra features that M-Files offered in our program that weren't available with our previous vendor. As mentioned previously, we can have two policies or forms visible to the end-user so one can be listed as "draft" or "training only" so our end users can read and use for training as we get ready to roll out a new medical record system. I can also preload policies and leave them in the working stage until they are approved and go back and publish them the day they are approved. The list goes on with so many great features.
  • Our end users would say the greatest asset of this product is the search function. It's amazing how fast it is. There are many ways to search out a form or policy which makes it a true asset for our associates.
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OpenText
  • Secure.
  • Accessibility.
  • User experience.
  • Ease of use.
  • One stop solution for all types of file/data storage.
  • Can be accessed via mobile, tablet, laptops.
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Cons
M‑Files
  • If you are new to Electronic Document Management, this can be a really difficult product to roll out. Since it is infinitely versatile, there are infinite ways to configure it wrong. I highly recommend the M-Files admin training offered by M-Files as it will set you in the right direction.
  • Many options are paid add-ons. So while you are not paying for what you don't need, many great features will come at a cost.
  • If you don't have a technical person on staff, this will be tricky to maintain. Not impossible. If your processes do not change, once setup it will be fine.
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OpenText
  • Their learning services could improve
  • The cloud management isn't the best in the market
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Likelihood to Renew
M‑Files
M-files meets our almost all needs, we dont have other option to replace m-files. it saves lots, like Hardware because of Vault Feature means we can create many vaults (mini-servers) in m-files in other solutions we need more hardware for more installations.
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OpenText
No answers on this topic
Usability
M‑Files
It is a powerful system that can locate content fast and effectively. The system takes quite some time to setup initially. It can be hard for M-Files support to know how businesses operate and how they want to use the system in a way that works for them. The customization makes it great for companies to cater to their own needs. Once the system is set up in a way that makes sense for the business, the user experience is positive. There is room for improvement in the notifications, workflow, and support areas.
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OpenText
No answers on this topic
Reliability and Availability
M‑Files
always there.
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OpenText
No answers on this topic
Performance
M‑Files
I noticed some lagging with the integration with Microsoft Office but not so much that I would not use it. It has gotten better with updates. to be fair the issues were when Office 2013 first came out.
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OpenText
No answers on this topic
Support Rating
M‑Files
Usually when I need help from them I got support and it was very good and focused to solve my problem. I didn't have so many problems, but when used it worked. I just would like to have a support in my native language, but I can understand that sometimes is hard for the companies.
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OpenText
No answers on this topic
In-Person Training
M‑Files
We had online conference call training with a recording to use later as needed
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OpenText
No answers on this topic
Online Training
M‑Files
They answer all questions and record your training for later use.
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OpenText
No answers on this topic
Implementation Rating
M‑Files
The key insight is that the most important thing is to have a open mind. The application is easy to use, but if you have a company with different views and it is not aligned could be a huge problem. So the company transformation is required together with the application. Ensure to use as much as possible the capabilities of the application helps to have best ROI.
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OpenText
No answers on this topic
Alternatives Considered
M‑Files
The customization ability seemed to be a level above and easy to navigate and available options are constantly being reinvented. We have used OnBase for years and now desire to move away from this option for a number of reasons.
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OpenText
Microsoft SharePoint is a simpler alternative for OpenText eDOCS. It can be used for the same objectives, i.e. to share and manage content, search for information, and collaborate across business areas. Integration with other applications and platforms can be rather limited, in comparison to OpenText eDOCS, but the interface can be considered cleaner than the one of OpenText.
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Scalability
M‑Files
do so much more than we need but has all the stuff we do need.
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OpenText
No answers on this topic
Return on Investment
M‑Files
  • M-Files allows us to track important milestones and expiration dates. We are now able to easily track revisions to contracts with community partners and record comments and history in one place.
  • We are able to track all contracts that come through our District and to create monthly reports to present to our Board.
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OpenText
  • Pros: providing secure application so that we do not worry about security perspective much.
  • Pros : Ease of use.
  • Pros : Accessible via mobile, tablets, cloud, laptops.
  • Cons: Complex.
  • Cons : Pricing can be improved.
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ScreenShots

M‑Files Screenshots

Screenshot of M-Files - SearchScreenshot of M-Files - Profile openScreenshot of M-Files - PermissionsScreenshot of M-Files - Process mapsScreenshot of M-Files - Pinned items