Penneo Sign

Score10 out of 10

1 Reviews and Ratings

What is Penneo Sign?

Penneo is a digital signing and data collection platform built for professionals in regulated industries like accounting, auditing, real estate, finance, and HR. It helps organizations create legally binding electronic signatures across the EU. The platform supports both Advanced Electronic Signatures (AES) and Qualified Electronic Signatures (QES), fully compliant with the eIDAS regulation.

Cross-Border digital signatures with eIDs or passport
Penneo supports a wide range of European identification methods. For Qualified Electronic Signatures (QES), users can sign with itsme®, Norwegian BankID, .beID, AusweisApp, or their passport. QES carries the same legal weight as a handwritten signature and is enforceable across all EU member states. For Advanced Electronic Signatures (AES), Penneo supports MitID, MitID Erhverv, and Swedish BankID.

Automation of signing processes

Penneo goes beyond basic e-signatures. It's built for the multi-party, multi-document processes common in professional services. The platform handles sequencing, routing, and execution automatically. This cuts admin work and removes manual data entry. Teams can set up signing flows that match how they already work without sacrificing compliance or security.

Fillable PDF forms and secure data collection

Penneo allows users to create fillable PDF form templates. Organizations can use them to collect information and documents from clients and partners. All data is encrypted. Recipients can sign the form using their eID or passport before submitting it.

Integrations and Open API

Penneo connects with existing tools through pre-built integrations and a fully documented Open API. Organizations can embed signing into their tech stack, automate routine tasks, and cut turnaround times.

Security, certifications, and compliance

Penneo is ISO 27001 and ISO 27701 certified and operates as a Qualified Trust Service Provider under eIDAS. The platform is fully GDPR-compliant. All customer data is stored and processed exclusively within secure data centers in the EU (Frankfurt and Dublin).

Key differentiators

What sets Penneo apart is that it's purpose-built for regulated industries. The platform offers wide eID support, annd a well-documented API that makes integration straightforward. Security and compliance are central to everything Penneo does, not an afterthought. As an EU-based provider, all data stays within Europe. Combined with QES and AES support, passport-based signing, and secure data collection, Penneo offers a comprehensive solution for businesses that need legal certainty and operational efficiency across borders.

Categories & Use Cases

Electronic Signature

Media

multi-signing (sign multiple documents at the same time)

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Verified User

Project Manager in Information Technology (10,001+ employees employees)

Use Cases and Deployment Scope

Penneo is used primarily in our Human Ressource department. One of the main uses is signing contracts when hiring new employees. It is easy for both us as a company and the new employees as all contracts are electronic contracts, which can be downloaded, printed, and saved on your computer.

Pros

Easy to handle contracts
Unable for users to edit contracts, which ensure compliance for our legal team.
All files can be stored on your computer.

Cons

For Danish users, it would be nice if Penneo offered the ability to sign and verify using MitID.
For signees, it would be nice to have a feature to add comments for documents, not just personal but also for the client.
As company the software solution is really great. There is not much negative points to highlight.

Most Important Features

The most important feature is the compliance and use of NemID, which is crucial for us. NemID is simply required locally for us. MitID should be part of the service very soon to stay compliant.
Another advantage of Penneo is the reduction of process time. By using Penneo we are able to exchange sign-off on contracts within hours. Before this process could take days and weeks.
It's always important that we can trust the service and that no examples of fraud have occurred.

Return on Investment

As stated earlier Penneo has made a really positive impact on reducing our process time when signing contracts. Now we are able to complete a process with two or three sign-offs within a day. Before this process usually took a week.
We reduce a lot of physical storage by having all files electronically. Files are saved as PDFs and stored securely on a server. Earlier these were printed files stored in a physical folder.
As a large company we really want to reduce of environmental impact, and reducing a lot of physical prints is also a key measure for us. Penneo has had a positive impact on us in this regard.

Other Software Used

Cisco AnyConnect, Templafy, CloudApp