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Webexpenses

Score8.7 out of 10

1,360 Reviews and Ratings

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What is Webexpenses?

Webexpenses is a global provider of spend management solutions, combining integrated Expense Cards with cloud-based software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses gives businesses control over company spending by automating processes, proactively enforcing policies, and controlling costs.

Features

The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools such as:

  • Integrated Expense Cards (physical & virtual) with proactive spending controls

  • Google Vision-powered OCR receipt scanner for out-of-pocket claims

  • Petty cash management

  • Automated policy compliance engine

  • Automatic reconciliation for all corporate card and Expense Card transactions

  • Integrated mileage tracking and verification

  • ERP system integration for financial workflows

Benefits

  • Saves hours per claim by automating data entry for both claims and card spend

  • Increases real-time visibility and proactive control over spending with live card transaction feeds

  • Reduces errors and fraud with configurable policies and included auditing tools

  • Achieves ROI with system payback in as little as three months

Selling propositions of Webexpenses include:

  • Unlimited claims submissions for active users

  • 24/7 digital in-house support via chat, email, or phone, included for all users globally

  • Over 100 software and app feature upgrades per year at no extra cost

  • Fully customisable configurations to meet any expense policy needs

Beyond expense management

Webexpenses also offers solutions for automated invoice processing, corporate travel management, payments and auditing. These integrate with the core expense management system and our Expense Card program to provide a single, comprehensive platform for managing all company spend.

Categories & Use Cases

Media

the Webexpenses mobile app, that captures receipts instantly.
Webexpenses, accessed through a desktop, iOS, Android or Windows device.
mileage tracking with Webexpenses.
a display of expense-related spend, reported and tracked with customisable reports.
the mobile app, where users' expenses can be built, submitted and approved.
Webexpenses payments and expense reimbursements.

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Key Features

Learn about the best (and worst!) features Webexpenses has to offer, as determined by TrustRadius' reviewers.
Based on 1,360 ratings of Webexpenses's features
View all features

Top Performing Features

  • Payment Status Tracking

    Tracks what stage payments are at in the process, from approval to receipt.

    Category average: 8.7

  • Payment Audit Trail

    Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.

    Category average: 8.6

  • Electronic Funds Transfer

    Funds can be transferred via EFT as opposed to paper checks.

    Category average: 8.6

Areas for Improvement

  • Duplicate Bill Detection

    Detects duplicate invoices or expense reports to prevent double payments.

    Category average: 8

  • Financial Document Management

    Invoices, expense reports, and associated documents are stored within the platform for any future needs.

    Category average: 8.6

  • Advanced OCR

    Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.

    Category average: 8.2

Reviews

What users are saying about Webexpenses.
View all reviews

Expenses made simple

Incentivized
Matthew Mills
Operations Technician in Engineering at CLP Envirogas (51-200 employees employees)

Use Cases and Deployment Scope

I use Webexpenses daily to manage my expenses and mileage. It it fast, easy to use and simple. Occasionally the app is not as intuitive as it could be, but the website is easy and fast. Highly recommend it. Tracking mileage is a doddle, especially when some mileage is paid and some is not. Also adapts to use of personal vehicle and company vehicle with ease. Five minutes at the end of each day and I am done. Expenses logged and I know the finance team will reimburse quickly.

Pros

  • Automatic recognition of receipts
  • Tracking of mileage
  • Ease of use

Cons

  • Offline mode in the app.

Return on Investment

  • My expenses are easy to do

Usability

Other Software Used

Microsoft Excel, Microsoft Windows, Microsoft 365 Copilot

Quick and easy financial tracking

Incentivized
Joe Jobling
Service Technician in Professional Services at Pharmagraph (51-200 employees employees)

Use Cases and Deployment Scope

We use Webexpenses at our company as an easy way to keep track of individual finances for the company. This service is quick and easy to use with a clean easy interface. It is useful for a range of financial tracking, from plotting routes for mileage too track lunches and dinners.

Pros

  • Clean and easy interface to navigate
  • Can plot routes for mileage
  • Tracking my financial history

Cons

  • The mobile app does crash infrequently
  • The milage is sometimes hard to input for multiple stops
  • Delays on approval of expenses

Return on Investment

  • Easy tracking and management of finances

Usability

Time saving and efficient

Incentivized
Aimee Taylor
Senior Lettings Consultant in Customer Service at leaders (10,001+ employees employees)

Use Cases and Deployment Scope

We use Webexpenses for claiming mileage and any expenses we need to put through. It saves employees like myself from having to work out their mileage themselves. It is an up to date product for employees. I use it on a monthly basis to claim back any miles i have used for business purposes.

Pros

  • Works out miles drove immediately.
  • Calculates how much you will earn back immediately.
  • Prompt payments.

Cons

  • Having to upload separate receipts for every mileage claim. One receipt should be able to cover the whole of the expenses .
  • A search bar would be beneficial when choosing description to save scrolling for every claim.
  • Set up can look slightly confusing as a first time user. A clearer approach would be better.

Return on Investment

  • Time saving
  • Improved efficiency
  • Reduced Operational Costs

Usability

Good experience

Incentivized
Isabelle santiago
Senior analyst at Wise (1001-5000 employees employees)

Use Cases and Deployment Scope

it is used to manage expenses and reports, its very good, helpful, easy to use, valuable data and expert guidance

Pros

  • expense management

Cons

  • duplicate information

Return on Investment

  • time saving
  • better financial control

Usability

Effortless Expense Refunds Made Simple

Incentivized
Luiz Neves
KYC associate at Wise (5001-10,000 employees employees)

Use Cases and Deployment Scope

My companie does team events in which team lead is allowed to spend a certain amount, with Webexpenses we can make it easy, including transportation

Pros

  • Updates regarding returns
  • Management of team and individual expenses
  • Easyness in submitting a refund request

Cons

  • In the beggining the submitting might seem a little confusing
  • Interface could be more intuitive
  • User experience could be better from the start

Return on Investment

  • My team has monthly events and we use this platform a lot
  • When trying to manage lunches expenses this platform comes in hand
  • Transportation to team events are also applicable for refund

Usability

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