Webexpenses

Score8.7 out of 10

1,360 Reviews and Ratings

What is Webexpenses?

Webexpenses is a global provider of spend management solutions, combining integrated Expense Cards with cloud-based software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses gives businesses control over company spending by automating processes, proactively enforcing policies, and controlling costs.

Features

The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools such as:

Integrated Cards (physical & virtual) with proactive spending controls
Market leading Card Cashback offering - unlimited 0.75% cashback (GBP accounts only)
Google Vision-powered OCR receipt scanner for out-of-pocket claims
Petty cash management
Automated policy compliance engine
Automatic reconciliation for all corporate card and Expense Card transactions
Integrated mileage tracking and verification
ERP system integration for financial workflows

Benefits

Saves hours per claim by automating data entry for both claims and card spend with AI
Increases real-time visibility and proactive control over spending with live card transaction feeds
Reduces errors and fraud with configurable policies and included auditing tools
Achieves ROI with system payback in as little as three months

Selling propositions of Webexpenses include:

Unlimited claims submissions for active users
24/7 digital in-house support via chat, email, or phone, included for all users globally
Over 100 software and app feature upgrades per year at no extra cost
Fully customisable configurations to meet any expense policy needs

Beyond expense management

Webexpenses also offers solutions for automated invoice processing, corporate travel management, payments and auditing. These integrate with the core expense management system and our Card program to provide a single, comprehensive platform for managing all company spend.

Categories & Use Cases

Media

Screenshot of the Webexpenses mobile app, that captures receipts instantly.

Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.

Screenshot of mileage tracking with Webexpenses.

Screenshot of a display of expense-related spend, reported and tracked with customisable reports.

Screenshot of the mobile app, where users' expenses can be built, submitted and approved.

Screenshot of Webexpenses payments and expense reimbursements.

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Screenshot of the Webexpenses mobile app, that captures receipts instantly.

Payment Status Tracking
Tracks what stage payments are at in the process, from approval to receipt.
Category average: 8.8
Payment Audit Trail
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
Category average: 8.6
Electronic Funds Transfer
Funds can be transferred via EFT as opposed to paper checks.
Category average: 8.7

Duplicate Bill Detection
Detects duplicate invoices or expense reports to prevent double payments.
Category average: 8
Financial Document Management
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
Category average: 8.6
Advanced OCR
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
Category average: 8.3

#1 most frequent

Professional, Scientific, and Technical Services

16.1%

9 installations of 56

“We use it for all staff to submit expense claims, including mileage, CPD accommodation, equipment and catering. We used to use excel spreadsheets which staff had to individually submit via email to a single person in the business. This wasted a large amount of administration time so using a purpose built piece of software is much better.”
— Senior Veterinary Surgeon, CVS (5001-10,000 employees)

#2 most frequent

Educational Services

10.7%

6 installations of 56

#3 most frequent

Manufacturing

8.9%

5 installations of 56

“We use Webexpenses expense management cloud based system for our employee expenses process and business credit card transcations. It is used across all of our group business units and for all types of employee expenses and employee credit card transaction recordings. It is used daily by many users to complete the above mentioned tasks.”
— Finance Manager, Briggs (1001-5000 employees)

Matthew Mills

Operations Technician in Engineering at CLP Envirogas (51-200 employees employees)

Use Cases and Deployment Scope

I use Webexpenses daily to manage my expenses and mileage. It it fast, easy to use and simple. Occasionally the app is not as intuitive as it could be, but the website is easy and fast. Highly recommend it. Tracking mileage is a doddle, especially when some mileage is paid and some is not. Also adapts to use of personal vehicle and company vehicle with ease. Five minutes at the end of each day and I am done. Expenses logged and I know the finance team will reimburse quickly.

Pros

Automatic recognition of receipts
Tracking of mileage
Ease of use

Cons

Offline mode in the app.

Return on Investment

My expenses are easy to do

Usability

Other Software Used

Microsoft Excel, Microsoft Windows, Microsoft 365 Copilot

Joe Jobling

Service Technician in Professional Services at Pharmagraph (51-200 employees employees)

Use Cases and Deployment Scope

We use Webexpenses at our company as an easy way to keep track of individual finances for the company. This service is quick and easy to use with a clean easy interface. It is useful for a range of financial tracking, from plotting routes for mileage too track lunches and dinners.

Pros

Clean and easy interface to navigate
Can plot routes for mileage
Tracking my financial history

Cons

The mobile app does crash infrequently
The milage is sometimes hard to input for multiple stops
Delays on approval of expenses

Return on Investment

Easy tracking and management of finances

Usability

Aimee Taylor

Senior Lettings Consultant in Customer Service at leaders (10,001+ employees employees)

Use Cases and Deployment Scope

We use Webexpenses for claiming mileage and any expenses we need to put through. It saves employees like myself from having to work out their mileage themselves. It is an up to date product for employees. I use it on a monthly basis to claim back any miles i have used for business purposes.

Pros

Works out miles drove immediately.
Calculates how much you will earn back immediately.
Prompt payments.

Cons

Having to upload separate receipts for every mileage claim. One receipt should be able to cover the whole of the expenses .
A search bar would be beneficial when choosing description to save scrolling for every claim.
Set up can look slightly confusing as a first time user. A clearer approach would be better.

Return on Investment

Time saving
Improved efficiency
Reduced Operational Costs

Usability

Isabelle santiago

Senior analyst at Wise (1001-5000 employees employees)

Use Cases and Deployment Scope

it is used to manage expenses and reports, its very good, helpful, easy to use, valuable data and expert guidance

Pros

expense management

Cons

duplicate information

Return on Investment

time saving
better financial control

Usability

Luiz Neves

KYC associate at Wise (5001-10,000 employees employees)

Use Cases and Deployment Scope

My companie does team events in which team lead is allowed to spend a certain amount, with Webexpenses we can make it easy, including transportation

Pros

Updates regarding returns
Management of team and individual expenses
Easyness in submitting a refund request

Cons

In the beggining the submitting might seem a little confusing
Interface could be more intuitive
User experience could be better from the start

Return on Investment

My team has monthly events and we use this platform a lot
When trying to manage lunches expenses this platform comes in hand
Transportation to team events are also applicable for refund

Usability

SAP Concur

Expensify

Emburse Certify

Webexpenses

What is Webexpenses?

Categories & Use Cases

Media

Webexpenses Key Features

Top Performing Features

Payment Status Tracking

Payment Audit Trail

Electronic Funds Transfer

Areas for Improvement

Duplicate Bill Detection

Financial Document Management

Advanced OCR

Most Frequent Users

Professional, Scientific, and Technical Services

Educational Services

Manufacturing

Webexpenses Reviews

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Other Software Used

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