Webexpenses

Score8.7 out of 10

1,361 Reviews and Ratings

What is Webexpenses?

Webexpenses is a global provider of spend management solutions, combining integrated Expense Cards with cloud-based software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses gives businesses control over company spending by automating processes, proactively enforcing policies, and controlling costs.

Categories & Use Cases

Media

Screenshot of the Webexpenses mobile app, that captures receipts instantly.

Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.

Screenshot of mileage tracking with Webexpenses.

Screenshot of a display of expense-related spend, reported and tracked with customisable reports.

Screenshot of the mobile app, where users' expenses can be built, submitted and approved.

Screenshot of Webexpenses payments and expense reimbursements.

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Screenshot of the Webexpenses mobile app, that captures receipts instantly.

Payment Status Tracking
Tracks what stage payments are at in the process, from approval to receipt.
Category average: 8.8
Payment Audit Trail
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
Category average: 8.6
Electronic Funds Transfer
Funds can be transferred via EFT as opposed to paper checks.
Category average: 8.5

Duplicate Bill Detection
Detects duplicate invoices or expense reports to prevent double payments.
Category average: 8.1
Advanced OCR
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
Category average: 8.3
Financial Document Management
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
Category average: 8.6

Most Frequent Users

Top 3 industries using Webexpenses.

Based on HG Insights installation data

View all Reviews

#1 most frequent

Professional, Scientific, and Technical Services

12.5%

10 installations of 80

“We use it for all staff to submit expense claims, including mileage, CPD accommodation, equipment and catering. We used to use excel spreadsheets which staff had to individually submit via email to a single person in the business. This wasted a large amount of administration time so using a purpose built piece of software is much better.”
— Senior Veterinary Surgeon, CVS

#2 most frequent

Educational Services

8.8%

7 installations of 80

#3 most frequent

Manufacturing

7.5%

6 installations of 80

“We use Webexpenses expense management cloud based system for our employee expenses process and business credit card transcations. It is used across all of our group business units and for all types of employee expenses and employee credit card transaction recordings. It is used daily by many users to complete the above mentioned tasks.”
— Finance Manager, Briggs

Pros

Intuitive and user-friendly interface for expense submission
Efficient mobile application for on-the-go claim logging
Robust receipt management with photo capture and storage

Cons

Clunky and dated user interface with confusing navigation
Mobile application instability and lack of feature parity with web version
Confusing receipt handling and limited automated data extraction

Verified User

Consultant in Quality Assurance (51-200 employees)

Use Cases and Deployment Scope

To my knowledge, the organization is using Webexpenses for reporting expenses and getting reimbursements across the organization. If there are other aspects of the software that they are using, I am not yet aware of these.

Pros

Easy to add receipts.
Easy to add expenses as they occur.
Easy and quick to submit the reimbursement request at the end of the month.

Cons

I had difficulty at first figuring out how to get to the page that had the drop-down box with the type of expense. Apparently I had started a request without having chosen that item, and couldn't get back to it. Eventually I figured out the difference between adding a new claim and adding a new claim item, but it wasn't obvious at first.
After adding a receipt, you have to look hard to find the back button which is the only way back to add more items, and might be the only way to complete the addition of the receipt to the claim

Return on Investment

It seems way more efficient than the spreadsheets we used before.

Usability

Alternatives Considered

Salesforce Essentials (formerly SalesforceIQ)

Other Software Used

Wave Accounting

Matthew Mills

Operations Technician in Engineering at CLP Envirogas (51-200 employees)

Use Cases and Deployment Scope

I use Webexpenses daily to manage my expenses and mileage. It it fast, easy to use and simple. Occasionally the app is not as intuitive as it could be, but the website is easy and fast. Highly recommend it. Tracking mileage is a doddle, especially when some mileage is paid and some is not. Also adapts to use of personal vehicle and company vehicle with ease. Five minutes at the end of each day and I am done. Expenses logged and I know the finance team will reimburse quickly.

Pros

Automatic recognition of receipts
Tracking of mileage
Ease of use

Cons

Offline mode in the app.

Return on Investment

My expenses are easy to do

Usability

Other Software Used

Microsoft Excel, Microsoft Windows, Microsoft 365 Copilot

Joe Jobling

Service Technician in Professional Services at Pharmagraph (51-200 employees)

Use Cases and Deployment Scope

We use Webexpenses at our company as an easy way to keep track of individual finances for the company. This service is quick and easy to use with a clean easy interface. It is useful for a range of financial tracking, from plotting routes for mileage too track lunches and dinners.

Pros

Clean and easy interface to navigate
Can plot routes for mileage
Tracking my financial history

Cons

The mobile app does crash infrequently
The milage is sometimes hard to input for multiple stops
Delays on approval of expenses

Return on Investment

Easy tracking and management of finances

Usability

Aimee Taylor

Senior Lettings Consultant in Customer Service at leaders (10,001+ employees)

Use Cases and Deployment Scope

We use Webexpenses for claiming mileage and any expenses we need to put through. It saves employees like myself from having to work out their mileage themselves. It is an up to date product for employees. I use it on a monthly basis to claim back any miles i have used for business purposes.

Pros

Works out miles drove immediately.
Calculates how much you will earn back immediately.
Prompt payments.

Cons

Having to upload separate receipts for every mileage claim. One receipt should be able to cover the whole of the expenses .
A search bar would be beneficial when choosing description to save scrolling for every claim.
Set up can look slightly confusing as a first time user. A clearer approach would be better.

Return on Investment

Time saving
Improved efficiency
Reduced Operational Costs

Usability

Isabelle santiago

Senior analyst at Wise (1001-5000 employees)

Use Cases and Deployment Scope

it is used to manage expenses and reports, its very good, helpful, easy to use, valuable data and expert guidance

Pros

expense management

Cons

duplicate information

Return on Investment

time saving
better financial control

Usability

SAP Concur

Expensify

Emburse Expense Professional (formerly Certify)

Webexpenses

What is Webexpenses?

Categories & Use Cases

Media

Webexpenses Key Features

Top Performing Features

Payment Status Tracking

Payment Audit Trail

Electronic Funds Transfer

Areas for Improvement

Duplicate Bill Detection

Advanced OCR

Financial Document Management

Who Buys & Uses Webexpenses

Most Frequent Users

Professional, Scientific, and Technical Services

Educational Services

Manufacturing

Most Frequent Users

Small Businesses

Mid-sized Companies

Enterprises

Most Frequent Users

United Kingdom of Great Britain and Northern Ireland

Australia

United States of America

Most Frequent Users

Finance

Admin

IT

Webexpenses Reviews

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Alternatives Considered

Other Software Used

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Other Software Used

Use Cases and Deployment Scope

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Use Cases and Deployment Scope

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Use Cases and Deployment Scope

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Return on Investment

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Webexpenses Alternatives