Airtable - proving to be increasingly useful to our operations
May 21, 2018

Airtable - proving to be increasingly useful to our operations

Anonymous | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Overall Satisfaction with Airtable

We are a major international film festival on the lookout for a new database system. Our database is required to underpin all of our operations including tracking film submissions, programming and scheduling films and other events, venue operations, ticketing data and contact management. At present, AirTable is being trialled in a couple of departments - systems and operations. We are investigating how AirTable can meet our needs before we rolling it out across the entire organisation.

Pros

  • Ease of use. Airtable will feel familiar to any user who has worked in Excel or on Google Sheets. Users are quick to get the hang of Airtable and understand its potential.
  • The different ways of viewing your data. The range of data view include a spreadsheet grid, via a calendar, as a Kanban or as a gallery of data cards and this massively increases the way we can utilise and share the data in the system.
  • The ability to create and share forms means that we can ask a range of stakeholders to enter data directly into Airtable. We can then easily work with that data.

Cons

  • It would be great to have great control over data fields in a form view, for example the ability to set a word limit where a user is being asked to enter text or to limit the size of a file being uploaded in the form
  • We would like to use Airtable to gather RSVPs to an event so the ability for users to change or update existing data via a form would give us a huge incentive for moving forward with Airtable as a permanent database solution for us
  • Increased flexibility for user permissions within bases, for example the ability to prevent some users from accessing particular data tables or views
  • Helping to foster effective collaboration amongst the team
  • Massively reducing staff time spent ensuring that the previous database solution was working as expected. I suspect this has saved up to 2 or 3 days of one staff member's time already
Our existing database was created for us several years ago in Filemaker. It is incredibly sophisticated but often times is proving to be challenging to operate or update for current uses. Airtable has provided a level of flexibility to create a number of workarounds outside of our Filemaker environment which fit easily with how our business is currently operating rather than how we were operating 10 years ago. In-house staff can easily make changes as required, without needing the assistance of external suppliers with development expertise.
Airtable is proving well-suited to
  • take applications from candidates wishing to apply for volunteer and paid positions at the festival
  • monitor and review job applications
  • enabling a number of colleagues to work on the same task
  • getting temporary staff using the system quickly
I am keen to use the system to manage RSVPs to event invitations but this is proving a little tricky to facilitate via Airtable.

Airtable Feature Ratings

Task Management
9
Resource Management
9
Gantt Charts
Not Rated
Scheduling
9
Workflow Automation
8
Team Collaboration
8
Support for Agile Methodology
Not Rated
Support for Waterfall Methodology
Not Rated
Document Management
8
Email integration
Not Rated
Mobile Access
10
Timesheet Tracking
Not Rated
Change request and Case Management
Not Rated
Budget and Expense Management
Not Rated

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