QuickBooks Online Pros and Cons
Anonymous | TrustRadius Reviewer
January 17, 2018

QuickBooks Online Pros and Cons

Score 9 out of 10
Vetted Review
Review Source

Overall Satisfaction with QuickBooks Online

The majority of our monthly accounting clients are on QuickBooks Online (QBO). It addresses the problem of having to wait for clients to provide bank/credit card statements at the end of a month or quarter before we can begin moving forward with the monthly closing process. It also allows for great collaboration with the clients so that a lot of double work is eliminated. By integrating with other apps available on the QuickBooks Online App Store, it is possible to achieve a great deal of automation with things like sales transaction entry.
  • Sync with online banking and credit card accounts
  • Integration with third-party apps
  • Data is always backed up
  • Data is available anywhere there is an internet connection
  • Inventory tracking for clients with huge turnover, backorders (there are third-party app integrations that work on a smaller level, but we had to go to QuickBooks Enterprise Hosted for one of our large retail clients because of the more robust inventory reporting features).
  • Pricing continues to go up over time.
  • While great for the average business owner, there are a few features that are built-in to virtually all professional accounting systems that I believe they should make available at least in the Accountant version of QBO (things like closing distributions into retained earnings when closing an S Corp's books for the year).
  • Positive - save time with repetitive data entry
  • Positive - reduce double work by making client's activities (such as invoicing) part of the actual accounting system
  • Negative - higher software costs than our old software (it may be argued that this is made up for in the time savings that resulted from switching to QBO)
They are tough competitors. I believe each has their own strengths and weaknesses. Overall, QBO is slightly less expensive than Xero (at the moment, at least), so that is a plus. The real reason that we went with QBO in the beginning is that it was a more mature product, and it is easier to have as many clients as possible on the same platform for a variety of purposes.
Almost all scenarios are appropriate for QBO. As stated previously, the only time I see a disadvantage is for clients who require extremely robust inventory tracking and order processing features, in which case a "heavy" version of QuickBooks Desktop would be better. Xero is also a strong competitor, but I think the fact that Intuit has a stronger foothold in the US makes it a good choice.

QuickBooks Online Feature Ratings

Accounts payable
10
Accounts receivable
10
Cash management
10
Bank reconciliation
10
Expense management
9
Time tracking
8
Fixed asset management
7
Multi-currency support
8
Multi-division support
9
Regulations compliance
8
Electronic tax filing
8
Self-service portal
9
Global Financial Support
7
Primary and Secondary Ledgers
10
Intercompany Accounting
6
Localizations
5
Journals and Reconciliations
10
Enterprise Accounting
5
Configurable Accounting
7
Centralized Rules Framework
10
Standardized Processes
10
Inventory tracking
Not Rated
Automatic reordering
Not Rated
Location management
Not Rated
Manufacturing module
Not Rated
Pricing
10
Order entry
10
Credit card processing
10
Cost of goods sold
10
Order Orchestration
8
End-to-end order visibility
8
Order exception Resolution
3
Pay calculation
10
Benefit plan administration
8
Direct deposit files
10
Salary revision and increment management
1
Reimbursement management
4
Dashboards
10
Standard reports
10
Custom reports
10
API for custom integration
10
Plug-ins
10
Role-based user permissions
7
Single sign-on capability
10