What users are saying about

ActiveCollab

18 Ratings

Procore

Top Rated
576 Ratings

ActiveCollab

18 Ratings
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Score 7.8 out of 101

Procore

Top Rated
576 Ratings
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Score 8.5 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Procore

I have worked in residential home construction, single & multifamily construction, multifamily affordable housing, mixed use, and commercial construction projects. I have worked on projects ranging from less than 1K to over 16M. Procore is outstanding for all but small single family residential projects...I could make Procore work like a charm for this type of construction, but it would take some creativity.
Paul Baldwin profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Procore
Task Management
ActiveCollab
9.3
Procore
Resource Management
ActiveCollab
7.5
Procore
Gantt Charts
ActiveCollab
6.1
Procore
Scheduling
ActiveCollab
6.5
Procore
Workflow Automation
ActiveCollab
7.0
Procore
Team Collaboration
ActiveCollab
8.6
Procore
Support for Agile Methodology
ActiveCollab
6.7
Procore
Support for Waterfall Methodology
ActiveCollab
7.0
Procore
Document Management
ActiveCollab
8.9
Procore
Email integration
ActiveCollab
8.0
Procore
Mobile Access
ActiveCollab
6.8
Procore
Timesheet Tracking
ActiveCollab
8.5
Procore
Change request and Case Management
ActiveCollab
5.3
Procore
Budget and Expense Management
ActiveCollab
7.1
Procore

Professional Services Automation

ActiveCollab
6.3
Procore
Quotes/estimates
ActiveCollab
5.8
Procore
Invoicing
ActiveCollab
6.6
Procore
Project & financial reporting
ActiveCollab
7.7
Procore
Integration with accounting software
ActiveCollab
5.1
Procore

Construction Productivity

ActiveCollab
Procore
8.5
Plan distribution & viewing
ActiveCollab
Procore
8.8
Plan markups & sharing
ActiveCollab
Procore
8.2
Issue tracking & punchlists
ActiveCollab
Procore
8.2
Photo documentation
ActiveCollab
Procore
9.0
Jobsite reports
ActiveCollab
Procore
8.4
Document sharing
ActiveCollab
Procore
8.6
RFI tools
ActiveCollab
Procore
8.8
Collaboration & approvals
ActiveCollab
Procore
8.4
As-built drawings
ActiveCollab
Procore
8.5
Mobile app
ActiveCollab
Procore
8.3

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Daily Logs are easily completed and sent to the appropriate parties. This means they actually get done which means they are more accurate. Adding photos to the logs is very easy as well.
  • Procore allows you to put links to photos on your drawing set. This is especially helpful when we send out bid packages...bidders can see more details and existing conditions for our commercial remodeling projects.
  • If you need to send out a lot of requests for quotes, Procore makes it easy to keep track of everything through the Reports function. PM's can also drill down to see who has or has not opened the invitation...a real time saver!
  • Procore has a submittal builder built in, so after you upload the spec book, you can click on the builder and it generates a list of possible submittals. You can modify the list to suit your need. This can save days on a large project.
  • When you upload revised drawing pages, Procore allows you to overlay the pages and highlights the differences with the new set. This is very helpful even if you were aware of the coming changes. It also allows you the chance to note the changes for possible change orders.
Paul Baldwin profile photo

Cons

  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Ali Zakeri profile photo
  • Time card input: We are relatively new to Procore, but, the add of location to the time card would help in project management of actual time vs estimated time per location
Frank Matz profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
Procore9.1
Based on 23 answers
Procore has been working great for us by minimizing the time we need to spend collaborating with other companies.
Josh Gianni profile photo

Usability

No score
No answers yet
No answers on this topic
Procore8.9
Based on 22 answers
Procore offers ease of use, great training, winning customer support and constant improvements and upgrades to make the system better.
Danielle Manchion profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Procore10.0
Based on 3 answers
Procore has great uptime.
Josh Gianni profile photo

Performance

No score
No answers yet
No answers on this topic
Procore8.7
Based on 3 answers
Typically Procore is very fast to use. Occasionally there are hiccups.
Josh Gianni profile photo

Support

No score
No answers yet
No answers on this topic
Procore8.4
Based on 28 answers
Support is knowledgeable, quick to respond.
Josh Gianni profile photo

In-Person Training

No score
No answers yet
No answers on this topic
Procore10.0
Based on 1 answer
Excellent Training, went over the sections we needed most.
Josh Gianni profile photo

Online Training

No score
No answers yet
No answers on this topic
Procore9.3
Based on 3 answers
Good videos for a quick start into Procore.
Josh Gianni profile photo

Implementation

No score
No answers yet
No answers on this topic
Procore7.9
Based on 93 answers
The hardest part about the implementation of Procore was getting all of our subcontractors uploaded into Procore and getting the correct contacts in for bidding. All of this information was with different people throughout our company, so getting it all into Procore and making sure it was correct was quite a challenge and caused the most growing pains for us. It was one of the reasons we had to wait to implement bidding because we couldn’t take the risk of sending out RFPs to people that weren’t correct or weren’t going to use Procore.
Sarah Hall profile photo

Alternatives Considered

I have used multiple project management platforms such as ActiveCollab, JIRA, Trello, etc. Trello has great visualization with their (Kanban Board) board system and support drag and drop functionality for managing tasks. ActiveCollab, however, does not have the fancy visualization, but is very powerful when it comes to ticketing, task management, task delegation, time tracking, etc.
Ali Zakeri profile photo
Bluebeam used for marking up of drawings and collaborating in real-time using Studio while Procore is used for document sharing to others.
Mike Budrow profile photo

Scalability

No score
No answers yet
No answers on this topic
Procore9.0
Based on 3 answers
Very easy to scale up or down
Josh Gianni profile photo

Return on Investment

  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
Ali Zakeri profile photo
  • Saved time and money on document control and record keeping
  • Quicker field office response, on top of things faster
  • Photo documentation and mountains of records have won extras and stopped credits
Matthew Smith profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

ActiveCollab More Information

Procore

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Procore Editions & Modules
Procore
Additional Pricing Details

Procore More Information