What users are saying about
9 Ratings
277 Ratings
9 Ratings
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Score 7.8 out of 100
277 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 8.3 out of 100

Likelihood to Recommend

Darwinbox

I would recommend Darwinbox to anyone who is looking for a modern Human Resource Management System (HRMS) for a small to medium size organization, it is power-packed with quite a lot of feature sets that'll help to eradicate and bring down the spending and efforts of managing multiple platforms. But Darwinbox is not that suitable for a larger organization with more than 500 people since there are several other enterprise-grade HRMS solutions that are more robust, scalable and well architected for the larger organization.
Himanshu Shah | TrustRadius Reviewer

Expensify

Expensify is perfect for a small team or a small business. It's affordable (I believe there is even a free version) and it is very easy to submit reports and to teach others how to submit reports. For a larger business, a one-stop shop for travel and expenses might be a better option. Larger companies might want more analytics as well, although Expensify does allow you to run reports.
Anonymous | TrustRadius Reviewer

Feature Rating Comparison

Human Resource Management

Darwinbox
6.9
Expensify
Employee demographic data
Darwinbox
4.6
Expensify
Employment history
Darwinbox
6.1
Expensify
Job profiles and administration
Darwinbox
7.0
Expensify
Workflow for transfers, promotions, pay raises, etc.
Darwinbox
6.1
Expensify
Organizational charting
Darwinbox
9.0
Expensify
Organization and location management
Darwinbox
8.5
Expensify

Payroll Management

Darwinbox
7.0
Expensify
Pay calculation
Darwinbox
6.1
Expensify
Support for external payroll vendors
Darwinbox
6.6
Expensify
Off-cycle/On-Demand payment
Darwinbox
7.1
Expensify
Benefit plan administration
Darwinbox
6.1
Expensify
Salary revision and increment management
Darwinbox
8.0
Expensify
Reimbursement management
Darwinbox
8.5
Expensify

Leave and Attendance Management

Darwinbox
8.3
Expensify
Approval workflow
Darwinbox
8.0
Expensify
Balance details
Darwinbox
9.0
Expensify
Annual carry-forward and encashment
Darwinbox
8.0
Expensify

Employee Self Service

Darwinbox
7.9
Expensify
View and generate pay and benefit information
Darwinbox
8.0
Expensify
Update personal information
Darwinbox
9.0
Expensify
View company policy documentation
Darwinbox
8.5
Expensify
Employee recognition
Darwinbox
6.6
Expensify
View job history
Darwinbox
7.5
Expensify

Asset Management

Darwinbox
6.6
Expensify
Tracking of all physical assets
Darwinbox
6.6
Expensify

HR Reporting

Darwinbox
9.0
Expensify
Report builder
Darwinbox
9.0
Expensify
Pre-built reports
Darwinbox
9.0
Expensify
Ability to combine HR data with external data
Darwinbox
9.0
Expensify

Onboarding

Darwinbox
8.0
Expensify
New hire portal
Darwinbox
10.0
Expensify
Manager tracking tools
Darwinbox
6.0
Expensify

Performance and Goals

Darwinbox
8.5
Expensify
Corporate goal setting
Darwinbox
9.0
Expensify
Individual goal setting
Darwinbox
9.0
Expensify
Line-of sight-visibility
Darwinbox
8.0
Expensify
Performance tracking
Darwinbox
8.0
Expensify

Performance Management

Darwinbox
7.4
Expensify
Performance plans
Darwinbox
8.0
Expensify
Performance improvement plans
Darwinbox
7.0
Expensify
Review status tracking
Darwinbox
7.0
Expensify
Review reminders
Darwinbox
7.0
Expensify
Multiple review frequency
Darwinbox
8.0
Expensify

Succession Planning

Darwinbox
8.3
Expensify
Create succession plans/pools
Darwinbox
8.0
Expensify
Candidate ranking
Darwinbox
8.0
Expensify
Candidate search
Darwinbox
8.0
Expensify
Candidate development
Darwinbox
9.0
Expensify

Recruiting / ATS

Darwinbox
8.7
Expensify
Job Requisition Management
Darwinbox
9.0
Expensify
Company Website Posting
Darwinbox
8.0
Expensify
Publish to Social Media
Darwinbox
10.0
Expensify
Job Search Site Posting
Darwinbox
8.0
Expensify
Duplicate Candidate Prevention
Darwinbox
8.0
Expensify
Applicant Tracking
Darwinbox
9.0
Expensify
Notifications and Alerts
Darwinbox
9.0
Expensify

Pros

Darwinbox

  • Easy to use and navigate.
  • Simple and intuitive interface.
  • Covers all HR needs in one software.
Anonymous | TrustRadius Reviewer

Expensify

  • Ease of use: it's easy to learn Expensify, the layout and navigation are easy to follow.
  • Reminders: you can set reminders for yourself to submit reports daily, weekly or monthly.
  • Uploading receipts: you can scan receipts on your phone or take pictures and attach.
Jason Carlage | TrustRadius Reviewer

Cons

Darwinbox

  • The user interface and navigation seems a little outdated - it has got tones of features and capabilities but that is let down by the poor UX
  • Migration from the legacy HRMS takes a bit of time and effort, not a super smooth transition given that Darwinbox has limited types/methods available for importing the data from other HRMS while migrating
  • Poor Customer support - Logging in the ticket is easy but getting it done within the SLA is a dream for their team and us as well. The support team is not that responsive and communicative.
Himanshu Shah | TrustRadius Reviewer

Expensify

  • The SmartScan feature sometimes has typos. I don't know enough about the technology to even know if this is something that could be better.
  • The user experience is a little bit clunky when SmartScan doesn't work and you have to do things manually. Not sure a way around this, though.
Jared Lyda | TrustRadius Reviewer

Likelihood to Renew

Darwinbox

No score
No answers yet
No answers on this topic

Expensify

Expensify 10.0
Based on 8 answers
We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
Vlad Merson | TrustRadius Reviewer

Usability

Darwinbox

No score
No answers yet
No answers on this topic

Expensify

Expensify 7.0
Based on 1 answer
Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
Anonymous | TrustRadius Reviewer

Support Rating

Darwinbox

No score
No answers yet
No answers on this topic

Expensify

Expensify 8.6
Based on 84 answers
Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
Lisa Shapiro | TrustRadius Reviewer

Alternatives Considered

Darwinbox

No answers on this topic

Expensify

I am unaware of any competitors, but I am VERY happy with Expensify. At this point, we are not interested in shopping for any other alternatives. The only case that we have made for switching away from Expensify would be switching to an ERP (Sage Intacct) which is capable of handling expense statement coordination on its own. That said, it is unfair to compare Expensify to Sage Intacct. Furthermore, I am not sure that Sage Intacct's Expensify-like module is better than Expensify.
Anonymous | TrustRadius Reviewer

Return on Investment

Darwinbox

  • The ability to view the organization structure and functional structure for the entire company.
  • One-stop solution for talent acquisition, payroll, leaves, reimbursements, attendance (time-sheet), holidays, etc. So I don't have to open a lot of different apps.
Anonymous | TrustRadius Reviewer

Expensify

  • Time spent by the AP processors on expense reports has been reduced from eight hours per week to two hours per week.
  • Errors in expense reports that make it all the way to the disbursement stage have been reduced from five per months to zero.
Anonymous | TrustRadius Reviewer

Screenshots

Pricing Details

Darwinbox

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Darwinbox Editions & Modules

Additional Pricing Details

Expensify

General

Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No

Expensify Editions & Modules

Edition
Track4.991
Submit4.991
Collect5.002
Control5.003
  1. Per Month (Free for 25 SmartScans per Month)
  2. Per User Per Month with Expensify Card with Pay-Per-Use Price of $10 per User per Month
  3. Per User Per Month with Expensify Card with Pay-Per-Use Price of $18 per User per Month
Additional Pricing Details

Rating Summary

Likelihood to Recommend

Darwinbox
6.5
Expensify
7.9

Likelihood to Renew

Darwinbox
Expensify
10.0

Usability

Darwinbox
Expensify
7.0

Support Rating

Darwinbox
Expensify
8.6

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