HotSchedules vs. PDS Vista

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
HotSchedules
Score 7.5 out of 10
N/A
HotSchedules is a cloud-based scheduling, labor and communication management software solution serving the restaurant and hospitality industry. According to the vendor, key benefits include: Build & Communicate Schedules The scheduling and labor management software reduces the time it takes managers to create and communicate schedules. All scheduling and employee information is stored in one central location, so managers have access to time-off requests,…N/A
PDS Vista
Score 6.4 out of 10
Enterprise companies (1,001+ employees)
Vista® is a human resource, benefits, payroll, recruiting, and self-service software. Functional elements include recruitment, staffing, position and training management, compliance, and performance and compensation.N/A
Pricing
HotSchedulesPDS Vista
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
HotSchedulesPDS Vista
Free Trial
NoNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoYes
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsLicense pricing is based on the number of full and part-time active employees within bands (e.g. 751-1,000). SaaS pricing is based on PEPM.
More Pricing Information
Community Pulse
HotSchedulesPDS Vista
Top Pros
Top Cons
Features
HotSchedulesPDS Vista
Human Resource Management
Comparison of Human Resource Management features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
7.7
18 Ratings
2% below category average
Employee demographic data00 Ratings9.017 Ratings
Employment history00 Ratings9.018 Ratings
Job profiles and administration00 Ratings9.014 Ratings
Workflow for transfers, promotions, pay raises, etc.00 Ratings7.012 Ratings
Organizational charting00 Ratings7.013 Ratings
Organization and location management00 Ratings7.016 Ratings
Compliance data (COBRA, OSHA, etc.)00 Ratings6.011 Ratings
Payroll Management
Comparison of Payroll Management features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
8.0
18 Ratings
0% below category average
Pay calculation00 Ratings8.216 Ratings
Support for external payroll vendors00 Ratings7.39 Ratings
Benefit plan administration00 Ratings8.216 Ratings
Direct deposit files00 Ratings8.217 Ratings
Salary revision and increment management00 Ratings8.213 Ratings
Reimbursement management00 Ratings8.25 Ratings
Leave and Attendance Management
Comparison of Leave and Attendance Management features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
8.2
13 Ratings
1% above category average
Approval workflow00 Ratings8.27 Ratings
Balance details00 Ratings8.213 Ratings
Annual carry-forward and encashment00 Ratings8.212 Ratings
Employee Self Service
Comparison of Employee Self Service features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
7.1
17 Ratings
14% below category average
View and generate pay and benefit information00 Ratings8.216 Ratings
Update personal information00 Ratings7.314 Ratings
View company policy documentation00 Ratings7.38 Ratings
Employee recognition00 Ratings7.25 Ratings
View job history00 Ratings5.84 Ratings
Asset Management
Comparison of Asset Management features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
7.3
7 Ratings
7% below category average
Tracking of all physical assets00 Ratings7.37 Ratings
HR Reporting
Comparison of HR Reporting features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
8.0
16 Ratings
5% above category average
Report builder00 Ratings8.014 Ratings
Pre-built reports00 Ratings8.016 Ratings
Ability to combine HR data with external data00 Ratings8.013 Ratings
Onboarding
Comparison of Onboarding features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
7.3
1 Ratings
10% below category average
New hire portal00 Ratings7.31 Ratings
Performance and Goals
Comparison of Performance and Goals features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
5.8
2 Ratings
34% below category average
Corporate goal setting00 Ratings5.52 Ratings
Individual goal setting00 Ratings5.52 Ratings
Performance tracking00 Ratings6.42 Ratings
Performance Management
Comparison of Performance Management features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
7.3
4 Ratings
9% below category average
Performance plans00 Ratings7.32 Ratings
Performance improvement plans00 Ratings7.31 Ratings
Review status tracking00 Ratings7.32 Ratings
Review reminders00 Ratings7.23 Ratings
Multiple review frequency00 Ratings7.32 Ratings
Succession Planning
Comparison of Succession Planning features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
3.6
1 Ratings
75% below category average
Create succession plans/pools00 Ratings3.61 Ratings
Candidate ranking00 Ratings3.61 Ratings
Candidate search00 Ratings3.61 Ratings
Candidate development00 Ratings3.61 Ratings
Recruiting / ATS
Comparison of Recruiting / ATS features of Product A and Product B
HotSchedules
-
Ratings
PDS Vista
2.5
3 Ratings
103% below category average
Job Requisition Management00 Ratings3.13 Ratings
Company Website Posting00 Ratings3.13 Ratings
Duplicate Candidate Prevention00 Ratings1.92 Ratings
Applicant Tracking00 Ratings2.33 Ratings
Notifications and Alerts00 Ratings2.02 Ratings
Best Alternatives
HotSchedulesPDS Vista
Small Businesses
7shifts
7shifts
Score 9.3 out of 10
Patriot Software
Patriot Software
Score 9.2 out of 10
Medium-sized Companies
Jolt
Jolt
Score 9.5 out of 10
Paypro Workforce Management
Paypro Workforce Management
Score 9.6 out of 10
Enterprises

No answers on this topic

Infor Human Resources
Infor Human Resources
Score 7.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
HotSchedulesPDS Vista
Likelihood to Recommend
1.0
(167 ratings)
8.0
(23 ratings)
Likelihood to Renew
9.1
(2 ratings)
9.1
(7 ratings)
Usability
8.9
(12 ratings)
8.2
(2 ratings)
Availability
-
(0 ratings)
9.5
(2 ratings)
Performance
-
(0 ratings)
10.0
(1 ratings)
Support Rating
8.9
(4 ratings)
8.2
(3 ratings)
Online Training
-
(0 ratings)
9.0
(2 ratings)
Implementation Rating
-
(0 ratings)
7.3
(1 ratings)
User Testimonials
HotSchedulesPDS Vista
Likelihood to Recommend
HotSchedules and Fourth
For small to medium-sized companies HotSchedules works great when business is very static. If you are simply using HotSchedules for a schedule writing tool, it is phenomenal. However, it does miss the mark as a labor control software. Needs more controls to keep managers aware of spending versus historical sales data.
Read full review
Personnel Data Systems (PDS)
As Vista HRMS is fully customizable to suit your needs, a company should determine if they have a current employee who can do the work themselves otherwise they will need to consider the additional cost of asking PDS to do the customizations for them. There are additional modules that we aren't currently making use of, but each company should learn about the functionality of each of them as some may be more beneficial than others. When gathering your questions, ask all potential users of the system what they would want to see in an HRMS. We did so before selecting Vista HRMS and we got pages and pages of questions and comments and made sure that each item was addressed beforehand and was something that we would be able to incorporate into the system. You have the option of taking the system in house or being a hosted client. Make sure you figure out what resources your IT department has available. If you have a dedicated administrator who will do all the upgrades and enhancements great, otherwise you may need PDS to help out and having PDS host may be a better option
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Pros
HotSchedules and Fourth
  • Communication is so simple on HotSchedules. Whether it is communicating a new schedule release, or a quick note about tonight's shift we as managers are able to easily communicate and know that it will reach our team through text notifications, or email notifications.
  • The Meal Break planning tool is very useful in being able to help our floor leaders clearly understand and plan for what breaks are needed throughout the shift. This allows them to come up with a strategic game plan quickly and spend more time with our guests.
  • Shift Swaps and Releases are so seamless. This is our favorite tool as it makes helping our team cover shifts extremely easy and painless. On the flip side it also makes staff who want more hours be able to find what is available in real time.
Read full review
Personnel Data Systems (PDS)
  • Vista HRMS is very flexible, it does everything we need for HR, benefits and payroll. It’s user-friendly and intuitive to use, when we roll out new self-service items our employees have no problems and require minimal training or documentation.
  • PDS has excellent customer service and support. We get answers to the majority of our questions and problems quickly, within the day that we call. More complex issues that may require PDS’ technical support are usually addressed within a few days. We were upgrading our production servers to Windows 2012 over a weekend and a key person in our organization was on leave. When we checked with PDS to see what cost would be involved if we needed their help, they said it was included in our regular maintenance, no extra cost.
  • The PDS User’s Conference is an excellent learning opportunity for training on everything Vista does, including using Crystal Reports for custom reporting. You also get to meet and talk to the executive and development staff and have direct input into the future product development.
Read full review
Cons
HotSchedules and Fourth
  • Clocking In and out can be a little slow. It takes longer to clock in then our previous method. Before we just had a card you swiped and it would clock you in. Took 2 seconds. Now with the Hotschdules method we use it take 30 seconds or so. Not a huge issue but it can add up if you have one computer and a line of employees waiting to clock in.
  • Time Cards. It does not allow you to view someones current time until the "punch" has ended. If the manager would like to check what time the employee clocked in/out from lunch they have to wait until the employee has clocked out for the day before the record is generated. As a shift lead you may send and employee to lunch but forget to note what time you sent them. Awhile passes and you feel like they should be back by now, so you want to go in and see what time they left for lunch but it does not show you that punch record because the employee is still "clocked in" they are just on their "Meal Break"
  • The ability to customize the restrictions for Clocking in and out. You can set it up so that employees can only clock in from a specific location, however if you have a manager who is allowed to work from home they would not be able to clock in without being at the same location as set in the software. It would be nice to see it able to be customized per user.
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Personnel Data Systems (PDS)
  • Typical of any system built for the unknown requirements of hundreds or thousands of customers with varying needs, PDS sometimes doesn't fit our processes precisely out of the box. However, this con is far outweighed by the ability to configure and customize the system.
  • The most significant pet peeve of our users is the necessity for so many clicks to navigate between different areas or the system or to review applicants. These items are being addressed based on feedback from the user community in an upcoming release.
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Likelihood to Renew
HotSchedules and Fourth
Ease of use, efficiently creating and posting staff schedules.
Read full review
Personnel Data Systems (PDS)
I feel so invested in Vista HRMS that I don't really want to try other options. I know we as an organization are not using this product to it's full potential and that is just due to us lacking the resources to be able to invest the time into breaking it apart and making it work to the best ability for us. The system works great as is, but there are a lot of implementations we can put into place to help us out even more. For example, we would love to start using Workflow to create more efficiencies. I personally have a very good relationship with our hosted vendor who supports Vista HRMS and can help me with any issues and concerns, this is a big part of the reason that I would renew with this product and continue to be an advocate for Vista HRMS.
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Usability
HotSchedules and Fourth
6 Years of Experience provides me the insight on the upgrades and changes that HotSchedules has done to improve the experience of its users. There are so many features that we still have not started or used to the fullest, but we believe that we are currently getting a strong value out of the money that is paid for this product.
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Personnel Data Systems (PDS)
The interface is intuitive, even if it does require some extra clicks to get to where you are going. The screens are consistently designed and formatted. There is a logical flow and organization to the application layout and menuing systems.
Read full review
Support Rating
HotSchedules and Fourth
On rare occasions a phone call has been required to find the solution to a problem, the HotSchedules response staff have been helpful, courteous, and genuinely seem to care for their clients and take pride in what they do. The consistent development and fine tuning of the platform, interface, and mobile environment shows that this is not a program full of people who rest on their laurels.
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Personnel Data Systems (PDS)
PDS has excellent customer service and support. We get answers to the
majority of our questions and problems quickly, within the day that we
call. More complex issues that may require PDS’ technical support are
usually addressed within a few days
Read full review
Online Training
HotSchedules and Fourth
No answers on this topic
Personnel Data Systems (PDS)
The resources and online tools that PDS provide are extremely thorough and helpful in our training and learning.
Read full review
Implementation Rating
HotSchedules and Fourth
No answers on this topic
Personnel Data Systems (PDS)
Ask lots of questions, ensure you fully understand the functionality (particularly history records) and train, train, train the users for correct and complete utilization of the system.
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Alternatives Considered
HotSchedules and Fourth
I have not used any other Scheduling software for employees. As a campground manager in the summer season, we are using campground master for reservations. it is very similar in process to employee scheduling. the ability to the user of that program to set up their own parameters for time and reservations is something that would benefit the employee scheduling software.
Read full review
Personnel Data Systems (PDS)
I've used Peoplesoft HCM in the past. The products have some similarities, but they are marketed to different sized companies, so it's a bit of apples to oranges. Peoplesoft was very complex and challenging to manage and support. Vista HRMS should require fewer technical resources and still provide robust features for HR and Payroll. We selected Vista HRMS because it met the majority of our requirements and was priced to enable us to purchase and implement it within our budget. Also, it's an integrated system (although not truly one system when you count Vista Time) which is an improvement over our current state.
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Return on Investment
HotSchedules and Fourth
  • Saving time on scheduling means our managers can focus more on guest experience, managing the floor and other areas that contribute to the success of our business.
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Personnel Data Systems (PDS)
  • Positive impact would definitely be self-service for both employees and managers to view and update selected data.
  • Through some analytics our managers are able to track turnover for their site/department by many criteria (length of service, reason, etc) and can view a number of other analytical reports such as headcount and demographics which help them to make informed decisions about their department.
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ScreenShots

HotSchedules Screenshots

Screenshot of Time-Off, Availability, Employee Hours, Sales Volume are all available in the scheduler.Screenshot of Employees are able to swap and pick-up shifts from the HotSchedules Mobile App. All shift changes or requests require a manager's approval.Screenshot of Managers and employees can communicate with each other from the mobile and web apps - from anywhere and at anytime.Screenshot of Employees can submit a time-off, request - paid, or unpaid - and can request to work or request off right from the mobile app.Screenshot of Managers can view sales and labor data from their phone.