M‑Files vs. Nuclino

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
M‑Files
Score 8.9 out of 10
N/A
M-Files is a platform for knowledge work automation. M-Files helps knowledge workers to find information faster, work smarter, and achieve more. M-Files features a metadata-driven architecture, embedded workflow engine, and advanced artificial intelligence that enable customers to eliminate information chaos, improve process efficiency, and automate security and compliance. By embedding automation and GenAI into its core, M-Files' platform not only increases efficiencies…N/A
Nuclino
Score 6.2 out of 10
N/A
Nuclino is a unified workspace where teams can organize knowledge, manage projects, and share ideas. Progress can be tracked in a Kanban board, work structured in a hierarchical list, or data organized in a visual graph — Nuclino adapts to a team's workflow. Presented as simple and lightweight by design, Nuclino focuses on the essentials, doing away with clunky menus and rarely-used settings, to minimize the learning curve for new users. Teams from across the globe can use Nuclino…
$8
per month per user
Pricing
M‑FilesNuclino
Editions & Modules
No answers on this topic
Free
$0
per month per user
Starter
$8
per month per user
Business
$12
per month per user
Offerings
Pricing Offerings
M‑FilesNuclino
Free Trial
YesYes
Free/Freemium Version
NoYes
Premium Consulting/Integration Services
YesNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsNuclino offers a free plan for up to 50 items and 2GB total storage. Commercial plans support unlimited items, advanced features, and 10GB storage per user. 25% discount for annual pricing.
More Pricing Information
Community Pulse
M‑FilesNuclino
Features
M‑FilesNuclino
Project Management
Comparison of Project Management features of Product A and Product B
M‑Files
-
Ratings
Nuclino
8.2
9 Ratings
6% above category average
Task Management00 Ratings5.95 Ratings
Gantt Charts00 Ratings8.01 Ratings
Scheduling00 Ratings9.01 Ratings
Workflow Automation00 Ratings10.01 Ratings
Mobile Access00 Ratings8.27 Ratings
Search00 Ratings8.98 Ratings
Visual planning tools00 Ratings7.27 Ratings
Communication
Comparison of Communication features of Product A and Product B
M‑Files
-
Ratings
Nuclino
8.1
8 Ratings
2% above category average
Chat00 Ratings8.01 Ratings
Notifications00 Ratings6.75 Ratings
Discussions00 Ratings7.04 Ratings
Surveys00 Ratings9.01 Ratings
Internal knowledgebase00 Ratings8.08 Ratings
Integrates with GoToMeeting00 Ratings9.01 Ratings
Integrates with Gmail and Google Hangouts00 Ratings9.01 Ratings
Integrates with Outlook00 Ratings8.01 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
M‑Files
-
Ratings
Nuclino
7.8
9 Ratings
1% below category average
Versioning00 Ratings7.07 Ratings
Video files00 Ratings7.34 Ratings
Audio files00 Ratings9.13 Ratings
Document collaboration00 Ratings9.17 Ratings
Access control00 Ratings5.17 Ratings
Advanced security features00 Ratings8.03 Ratings
Integrates with Google Drive00 Ratings8.22 Ratings
Device sync00 Ratings8.46 Ratings
Best Alternatives
M‑FilesNuclino
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MSB Docs
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Conga Composer
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Score 9.0 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
M‑FilesNuclino
Likelihood to Recommend
9.9
(68 ratings)
8.3
(9 ratings)
Likelihood to Renew
9.9
(15 ratings)
-
(0 ratings)
Usability
8.2
(12 ratings)
8.0
(5 ratings)
Availability
9.1
(3 ratings)
-
(0 ratings)
Performance
9.1
(2 ratings)
-
(0 ratings)
Support Rating
8.0
(11 ratings)
10.0
(2 ratings)
Online Training
9.1
(2 ratings)
-
(0 ratings)
Implementation Rating
8.2
(8 ratings)
-
(0 ratings)
Configurability
9.6
(2 ratings)
-
(0 ratings)
Product Scalability
10.0
(1 ratings)
-
(0 ratings)
Vendor post-sale
7.0
(3 ratings)
-
(0 ratings)
Vendor pre-sale
7.0
(3 ratings)
-
(0 ratings)
User Testimonials
M‑FilesNuclino
Likelihood to Recommend
M‑Files
M‑Files is great for companies with multiple locations. Drive letters can become cumbersome to use and collaborate with colleagues and M‑Files fills that gap. The check out/check in system is great and allows only one editor at a time. This can be good and bad depending on the situation.
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Nuclino
it is best for game development, it has good product development features and workflow management. you shouldn't use it for heavy database keeping,
Read full review
Pros
M‑Files
  • Reliable: Our M-Files system has only gone down one time (for a very short period of time) at the beginning of the two years that we have been with M-Files. Our previous vendor's system had so many downtimes that our IT Department had to assign an associate to work with me for sending out notifications to associates etc. With our last vendor, one day I came to work and only 60 of the 260 consent for surgery forms were available to our end users although they were visible to me as the Administrator but weren't showing up for the end-users!
  • Our M-Files system was created for us. It was created by working with developers to only have on our system what we required, and I must say, there were so many extra features that M-Files offered in our program that weren't available with our previous vendor. As mentioned previously, we can have two policies or forms visible to the end-user so one can be listed as "draft" or "training only" so our end users can read and use for training as we get ready to roll out a new medical record system. I can also preload policies and leave them in the working stage until they are approved and go back and publish them the day they are approved. The list goes on with so many great features.
  • Our end users would say the greatest asset of this product is the search function. It's amazing how fast it is. There are many ways to search out a form or policy which makes it a true asset for our associates.
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Nuclino
  • Nuclino is very easy to write and edit on - the text editor functions are simple yet effective
  • Nuclino is very simple to understand - there aren't pages and pages of menus and endless functions. It cuts down a knowledge base to what is required
  • Nuclino is reasonably priced
  • The graph view is a great piece of design
Read full review
Cons
M‑Files
  • If you are new to Electronic Document Management, this can be a really difficult product to roll out. Since it is infinitely versatile, there are infinite ways to configure it wrong. I highly recommend the M-Files admin training offered by M-Files as it will set you in the right direction.
  • Many options are paid add-ons. So while you are not paying for what you don't need, many great features will come at a cost.
  • If you don't have a technical person on staff, this will be tricky to maintain. Not impossible. If your processes do not change, once setup it will be fine.
Read full review
Nuclino
  • switching overe workspaces is bit tedious at the moment
  • more granular control over what users can edit inside workspace -> specific items or any item under a specific collection
  • currently its not clear who edited an item last -> footer that updates each time item has been edited and by whom
  • support for smartsheets. only because we use them ;)
  • on prem version? (easier to sell this to my boss)
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Likelihood to Renew
M‑Files
M-files meets our almost all needs, we dont have other option to replace m-files. it saves lots, like Hardware because of Vault Feature means we can create many vaults (mini-servers) in m-files in other solutions we need more hardware for more installations.
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Nuclino
No answers on this topic
Usability
M‑Files
It is a powerful system that can locate content fast and effectively. The system takes quite some time to setup initially. It can be hard for M-Files support to know how businesses operate and how they want to use the system in a way that works for them. The customization makes it great for companies to cater to their own needs. Once the system is set up in a way that makes sense for the business, the user experience is positive. There is room for improvement in the notifications, workflow, and support areas.
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Nuclino
I love Nuclino's usability. The layout is clean, simple, easy to follow, and bright. I like that there is a read-only account option so that less-tech savvy people can still use it and they won't need to worry about deleting key information from the database. Similarly, I like the features that allow multiple contributors to have the same features to edit.
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Reliability and Availability
M‑Files
always there.
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Nuclino
No answers on this topic
Performance
M‑Files
I noticed some lagging with the integration with Microsoft Office but not so much that I would not use it. It has gotten better with updates. to be fair the issues were when Office 2013 first came out.
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Nuclino
No answers on this topic
Support Rating
M‑Files
Usually when I need help from them I got support and it was very good and focused to solve my problem. I didn't have so many problems, but when used it worked. I just would like to have a support in my native language, but I can understand that sometimes is hard for the companies.
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Nuclino
The Nuclino knowledge base is good. Most answers to your questions can be found there. I didn't need to contact support at all.
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In-Person Training
M‑Files
We had online conference call training with a recording to use later as needed
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Nuclino
No answers on this topic
Online Training
M‑Files
They answer all questions and record your training for later use.
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Nuclino
No answers on this topic
Implementation Rating
M‑Files
The key insight is that the most important thing is to have a open mind. The application is easy to use, but if you have a company with different views and it is not aligned could be a huge problem. So the company transformation is required together with the application. Ensure to use as much as possible the capabilities of the application helps to have best ROI.
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Nuclino
No answers on this topic
Alternatives Considered
M‑Files
The customization ability seemed to be a level above and easy to navigate and available options are constantly being reinvented. We have used OnBase for years and now desire to move away from this option for a number of reasons.
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Nuclino
Nuclino is a great software. We have not really used anything like it so there is nothing to compare it to, but it has been awesome.
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Scalability
M‑Files
do so much more than we need but has all the stuff we do need.
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Nuclino
No answers on this topic
Return on Investment
M‑Files
  • M-Files allows us to track important milestones and expiration dates. We are now able to easily track revisions to contracts with community partners and record comments and history in one place.
  • We are able to track all contracts that come through our District and to create monthly reports to present to our Board.
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Nuclino
  • We're able to more quickly develop processes and try things out
  • Our internal how-to guides are a real time saver, especially when paired with AI search
  • It's easier to collaborate on lightweight documents
  • Software architectures are easier to find and document
Read full review
ScreenShots

M‑Files Screenshots

Screenshot of M-Files - SearchScreenshot of M-Files - Profile openScreenshot of M-Files - PermissionsScreenshot of M-Files - Process mapsScreenshot of M-Files - Pinned items

Nuclino Screenshots

Screenshot of a company wiki created in NuclinoScreenshot of the interface to manage projects and plan sprintsScreenshot of a knowledge graph