Overview
What is Caya?
With the digital mailbox from CAYA, a product from company in Berlin ( or AMN Data Solutions, dba CAYA) users can receive daily mail online. In the CAYA Document Cloud the user can manage and edit documents in one place.…
Pricing
Essentials (up to 5 users)
€9,99
Standard (up to 50 users)
€24,99
Professional (unlimited users)
€79,99
Entry-level set up fee?
- Setup fee optional
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.99
Product Demos
Caya Yossimi - Modeler/Visual Dev Demo Reel 2017
Wilderness Watercolors demo of "Caya Costa" (excerpt)
Jerome Caya Demo Reel Cube weapons
Caya Express- DEMO
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Caya?
- Digitisation of mail - By automatically forwarding mail or specifying a postbox address for anyone from whom the user wants to receive mail digitally, Caya can set up mail forwarding and provide the digitization of mail in a standardized and automated process. Users receive mail in the Caya Document Cockpit, with notifications sent by email or push notification.
- Automagic Workflows - Caya can automatically recognize invoices, forward them to a favourite accounting tool, and pull out email attachments from Outlook or Gmail directly to Caya without intervention.
- Rights & Roles - With "Caya Teams", employees can be invited to Caya and assigned to a corresponding role. External third parties can also gain access to selected documents and folders via the sharing function. In addition, Google Single Sign-On can be activated in the company, which enables logging in via an existing Google account.
- Archive digitisation - Caya scans the user's archive and makes the documents available digitally and audit-proof. Tax-relevant documents are scanned in compliance with the GoBD. There is no need to keep the physical originals.
- Data extraction - Caya extracts any data points from documents (invoice details, etc.) and thus creates the basis for automating processes. The data to be extracted are defined together (e.g. the invoice number, the delivery note number, and certain contract properties). This data is then extracted by Caya as part of the digitization process and documents and extracted data are subsequently made available digitally, for example via the SFTP server.
- Audit-proof storage - The Caya Document Cockpit is audit-proof according to the requirements of the AO, HGB and GoBD.
Additional services include:
- Easy to provide evidence: Incoming mail is marked with the receipt stamp by Caya (depending on the scanning centre).
Reduce susceptibility to errors: Automated processing prevents the loss of documents.
Data protection by design: All technical and organizational measures are designed to protect users' data.
Encrypted transmission: End-to-end encryption between Caya's data centre and the user's browser.
Hosting & storage in Germany: Hosting & storage in Germany: Caya stores documents in the server centre in Frankfurt’s banking district.
Automated scanning process: Mail is digitized in a highly standardized and automated process.
Security standards: Security standards: Maximum security through video surveillance, electronic access controls and security service.
All data belong to the user: the vendor states that the data will never be passed on to third parties without consent.
Caya Features
- Supported: Automagic Workflows
- Supported: Collaboration
- Supported: Rights & Roles
- Supported: PayNow
- Supported: Third Party Integrations
- Supported: Edit & Sign
- Supported: Sharing Documents
Caya Screenshots
Caya Integrations
- Box
- Zapier
- Evernote
- Zendesk Suite
- Zendesk Sell
- casavi
- Wolters Kluwer Legisway Essentials
- Debitoor, now part of SumUp
- Mailparser
- Parseur
- CenterDevice
- ContractHero
- Scopevisio
- Candis
- memoresa
- fileee
- HiDrive Business Cloud
- Billomat
- domonda
- FastBill
- GetMyInvoices
- Zoho Docs
- immocloud
- Accountable
- bookmanCockpit
- BuchhaltungsButler
- DATEV SmartTransfer
- Invoicefetcher
- Papierkram
- SMACC
Caya Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android, Mobile Web |
Supported Countries | Germany, United Kingdom |
Supported Languages | English, German |
Frequently Asked Questions
Comparisons
Compare with
Reviews
Community Insights
- Business Problems Solved
- Recommendations
With the help of this software, users can streamline their mail processing and automate document management. By scanning mail and categorizing it, users can ensure that important payments or deadlines are not missed. One user emphasizes the convenience of having all mail in one place, eliminating the need to physically go to the mailbox and making work more stress-free. Additionally, the software saves time by automating the scanning process and reducing the amount of paper in the office. It serves as a solution for maintaining physical servers and provides independence in managing incoming and outgoing mail. Users have noted increased productivity and efficiency in processing and archiving mail with the help of this software.
For frequent travelers or digital nomads with businesses in Germany, this product is especially useful. It allows them to easily manage their travels and organize trips abroad while promptly accessing their mail from anywhere. The ability to digitize and share mail digitally has reduced reliance on physical copies, making it more convenient for teams to collaborate remotely. Another benefit highlighted by users is remote access and forwarding of scanned documents, which enables more productive tasks. Overall, users have found the software essential for managing their mail effectively, saving time, and enabling efficient workflows.
Users consistently recommend CAYA for its ability to simplify their work with mail and emphasize that they can't imagine working without it. They suggest using CAYA if you desire flexibility and are seeking an uncomplicated solution. Additionally, users highlight that CAYA helps save both time and money by streamlining email management processes. Finally, they note that CAYA is suitable for a range of devices including PCs, laptops, and iPhones, making it a versatile choice for users across different platforms.