ClickUp

Score8.7 out of 10

1,571 Reviews and Ratings

Get Started for Free

ClickUp

Get Started for Free

What is ClickUp?

ClickUp is a productivity platform that brings together work apps, data, and workflows. Also presented as a Converged AI Workspace, ClickUp eliminates work sprawl to provide context and a single place for humans and agents to work together. The platform currently boasts over 20 million users worldwide.

ClickUp Brain² is deeply embedded into the workspace, offering conversational intake for project scoping and autonomous task generation. It can transform brainstorming docs into structured subtasks and action items, effectively acting as an intelligent agent within the professional environment.

Categories & Use Cases

Media

1 / 5

Task Management
This includes the ability to plan, track, collaborate and report on tasks.
Category average: 0
Team Collaboration
Team collaboration capabilities let team members work directly with each other and provide team updates.
Category average: 0
Support for Agile Methodology
Agile is a time boxed, iterative approach to development that builds software incrementally instead of trying to deliver it all at once near the end.
Category average: 0

Email integration
Email integration allows work requests to be made directly from email.
Category average: 0
Project & financial reporting
Ability to analyze project and financial data based on custom criteria to gather insights and improve business performance
Category average: 0
Mobile Access
Mobile access is the ability to access the software from a smartphone or tablet.
Category average: 0

#1 most frequent

Professional, Scientific, and Technical Services

28.0%

3,119 installations of 11,134

“Before using ClickUp, I used about 6 different tools to manage and run my firm and client projects.”
— Founding Member, The Wright Choice Firm (1-10 employees)

#2 most frequent

Information

12.7%

1,417 installations of 11,134

“25-30% Faster Project Completion due to improved task tracking.”
— Project Manager, Iotasol Technologies Pvt. Ltd. (51-200 employees)

#3 most frequent

Manufacturing

6.2%

690 installations of 11,134

Grant Hillam View profile

Software Relationship Manager in Sales at Global Payments (10,001+ employees employees)

Use Cases and Deployment Scope

I use ClickUp to manage my sales pipeline including prospecting, deal progress, onboarding, and daily task planning. I use the custom fields and AI logic to help me keep a pulse on the pipeline and my performance metrics. I also use it to keep whiteboards and docs of reference workflows and SOP's which has been massively helpful, as well as document bases to manage client deal rooms, resources, and insights. Being able to DM AI agents and Brain has been massively helpful as well.

Pros

Visualizing your work in a digestible way, far better than the default tools my company suggests we use.
Easy intake of projects/tasks and working on the fly in conjunction to desktop work.
Cleanly structuring knowledge bases and being able to use that info in your projects and tasks/deals.
Flexibility in being able to build the workspace around your personal workflow, without it being fragmented or confusing.
Keeping all context about deals/tasks/projects intact and easy to access with simple workflows.
Being able to run the same abilities of so many other business tools, all in one place, in a far more connected and simplistic way.

Cons

Maps functionality is basic, would be great for it to help with routing logic and daily planning.
Keeping track of task default locations when working on the fly can sometimes be hard to keep track of, but that's mainly an issue with me letting my AI's via MCP boat the workspace structure.
Permissions can be confusing and buggy, so you need to monitor and plan them really intentionally; sometimes they'll get mixed up, and your permissions to add fields, delete/access items, etc. can get buggy.

Return on Investment

75% increase in sales volume due to more in-depth and easy pipeline management and insight capture.
~150% increase in prospecting efficiency from finding to creating new opportunities with custom fields and AI agents to index them and build my tasks/calendar for me.
Significantly more aligned team thanks to sharing insight documents; has brought us from middle of the pack to top producing team in the country.

Usability

Alternatives Considered

monday.com, Asana, Salesforce Mobile and Notion

Other Software Used

ChatGPT, Google Sheets, Microsoft 365

Ben Soutas View profile

Marketing in Marketing at Ember (1-10 employees employees)

Use Cases and Deployment Scope

I use it for project management for my marketing team, keeping track of tasks. I like the priority tags to help make sure we are working on the right stuff. We also use the due dates. I also like that you can assign different tasks to multiple people if needed, I hadn't seen that before on other pm software.

Pros

Project management
Prioritization
Task management

Cons

Features that seem standard are upgrades, like Gantt view

Return on Investment

Time savings from being organized

Usability

Alternatives Considered

Asana and Atlassian Jira

Caroline Hess View profile

CEO in Marketing at True Blue Creatives (1-10 employees employees)

Use Cases and Deployment Scope

Primarily I use it for project management in my boutique marketing agency. My small team is made up of remote contractors, so ClickUp has allowed us to easily collaborate on projects and keep track of tasks while working in entirely different states.

It helps keep things consistent across projects with its templates and automations. It also helps us keep everything we need for a client/project all in one place. Being able to link related tasks and documents, integrate with Canva and Google Docs, and have chat channels tied to each project has made everything super easy to find.

I also use it for team management. I use lists to keep a library of tutorials, resources, and SOPs. I use docs to keep all of our SOPs in one place that's easy to navigate. I also love that I can see a breakdown of everyone's workload and activity so I can assign tasks accordingly.

Pros

Integration with other apps
Linking related docs and tasks
Customizability makes it possible to use for any type of project

Cons

Simplifying UI — many of my clients find it too overwhelming to use.
Automations at time feel limited (by capability and usage limits)
Less AI. They are trying to cram AI down our throats and it feels like all new features tie into AI.

Return on Investment

Saves hours for onboarding & training since the resource library and SOP docs makes it really easy for new hires to find the information they need.
Saves several hours for onboarding new projects because of being able to use templates when setting up new boards/tasks.
Saves hours each week by keeping everything related to task/project in one centralized location so team members don't have to go sorting through Google Drive or messaging to ask where something is.

Usability

Alternatives Considered

monday.com and Asana

Other Software Used

HoneyBook, Vista Social

Asia Wright View profile

Founding Member at The Wright Choice Firm (1-10 employees employees)

Use Cases and Deployment Scope

I use ClickUp as a project management system, CRM, and firm management resources. The main business problem ClickUp solves is organizing firm clients, their information, our communications, and their document files into one consolidated place. Secondly, I solved the business problem of needing to track leads and contacts from initial contact to client and referral partners.

Pros

Tracking email communications externally per client projects.
Directing internal communications to specific projects and tasks.
Keeping a list of tasks that need to be completed and organizing them by priority.
Automatically adding a notetaker to meeting calls and summarizing next steps for those calls.

Cons

The AI synthesizing cannot parse through large amounts of data to get proper answers.
Emails can't be automated.
Tasks for managed persons can't be fully tracked.
Docs from AI Notetaker can't be automatically shared with other team members.

Return on Investment

ClickUp allowed my business' efficiency to drastically increase due to the consolidated project information, client communications, and task organization in one place.
It has increased my ability to visualize the effectiveness of my staff's work product and efforts instead of relying on their self-reported project completion.

Usability

Other Software Used

Calendly, Zapier

Helen McDaniel

Specialist in Research & Development at Georgia Gwinnett College (1001-5000 employees employees)

Use Cases and Deployment Scope

We use ClickUp to keep track of the many projects that we have throughout the year. Before ClickUp, we were using spreadsheets to keep track of the many projects we have and it proved to be a disaster because spreadsheets didn't have the capabilities to handle intricate projects and lacked the scalability needed to help us with important projects that required resources and people throughout the organization and outside as well.

Pros

Keeps track of due dates for projects
Keep track of progress of each individual involved in the project
Keeps track of resources needed for projects
Keeps users abreast of changes in the project's scope
All projects are in one area which helps to manage workflow

Cons

I would prefer a non black background

Return on Investment

Allows us to meet from anywhere in the world.
Allow us to provide reports and updates via computer to leadership.
Leadership in our organization have praised IT for the use of ClickUp because the tool is exactly what was needed. Before, we were depending on spreadsheets to keep track of work.
ClickUp brings organizatins together in ways that other software has not. It provides everything we lacked and needed to get out organization up to the standard as other large universities.