Item: Ceipal ATS
Rating: 10
Author: Verified User

Overall Satisfaction with Ceipal ATS

Use Cases and Deployment Scope

CEIPAL is used by my whole organization for solving different business problems in each department. For example for recruiters it is solving the resource pulling resume search and AI technique is used for searching proper resumes, email merge and newly added feature is SMS to candidates about jobs. For managers, CEIPAL is great for report running score cards and recruiters' overall performance. For admin department it is used for attendance tracking and paperwork and work orders. There are 187 fields are there in this ATS for capturing all the activity and reports. Also Groups and Snip list are 2 awesome options i recommend to recruiters to use.

Pros and Cons

Pros

Sourcing resumes using AI technology.
Mail merge and SMS.
Reports and overall employee performance in daily monthly quarterly basis.
Attendance recording, work order releasing, onboarding process of employees.
Copilot, Groups and Snip List for this AI Generation era
Integration to all the job boards makes pipe lining easy

Cons

Resume duplication.
Resume database arrangement.
Mail merge option for Snip List and bulk adding feature for Snip list is missing.
Somewhere pulling reports from different options are missing and i can tell if any tech support connects with me.

Return on Investment

Definitely it has a very positive impact on business due to time management and being cost effective.
More effectively integrated to the new generation AI Environment.
Ease of reporting and broadcasting of your job.
I don't feel any negative but yes there is always improvement is there. in These years Ceipal transformed like a complete AI compatible ATS and can compete other ATS tools in the world.

Ease of Integration

Since i am using CEIPAL and i found it has a compatible integration with almost the free and paid job boards in the world. another important revolution is it is also can be integrated to some of the beauitful AI Assement application like Seekout,Kerplunk and manymore.

Usability

CEIPAL is user friendly and it's a single ATS platform solution for most of our business needs and helps us solving the business needs and business problems of each of our clients. Easy to remember options and also the GUI is attractive and it gives all updates and notifications time to time.

Alternatives Considered

JobDiva, Shoviv Lotus Notes to Outlook Converter, Avature ATS and NAVIGATOR

CEIPAL has some unique features like AI Search and SMS tool and user friendly report creation and a huge resume database, job board integration and integration search is another unique feature. Active and passive candidate search is a another key feature also free job boards are integrated to CEIPAL for free job posting through it.

Key Insights

Do you think Ceipal ATS delivers good value for the price?

Yes

Are you happy with Ceipal ATS's feature set?

Yes

Did Ceipal ATS live up to sales and marketing promises?

Yes

Did implementation of Ceipal ATS go as expected?

Yes

Would you buy Ceipal ATS again?

Yes

Other Software Used

CEIPAL WorkForce, Avature ATS

Likelihood to Recommend

AI search is awesome for recruiters to search good proper match resumes. SMS tool is best used to send quick messages to candidates about a job. Mail-merge to bulk candidate, I mean bulk emails we can send to multiple candidates. Job Boards integration due to which integration search is possible for recruiters to search resumes. A Great AI based ATS for recruiters. and its a one stop solution for recruiters from their first step requirement posting to resume submission along with pipeline and AI Matching sourcing technique and generate assement questions and summary of the job and resume both using Copilot.

Ceipal ATS Feature Ratings

Using Ceipal ATS

Users and Roles

300 - Staffing and Finance and many more

Support Headcount Required

10 - Experience with this ATS

Business Processes Supported

Sourcing
Job posting
Submissions
Resume Database
Job board intigration

Innovative Uses

Future Planned Uses

Likelihood to Renew

Ceipal gave the one stop solution for our recruiting Business.

Evaluating Ceipal ATS and Competitors

Products Replaced

Yes - we have replaced JobDiva because of some advanced fetures like Intigrated Job boards, and AI Matching resumes. which ceipal provides. and with more viriety of other options which is helpful for recruiters and managers.

Key Differentiators

Cloud Solutions
Integration with Other Systems

The data and reports to be stored in cloud and make better and effective use of this. Also to be intergrated to existing AI Tools and internal ATS system and CRM system which was tradionaly used.

Evaluation Lessons Learned

I would enhance the process by fully integrating AI and automation. Leveraging Ceipal’s AI-powered tools like Co-Pilot, I’d ensure precise job matching by auto-generating and analyzing job descriptions against the candidate database. Advanced BI reports would drive data-driven decisions, while Ceipal’s broadcasting feature would attract top talent and expand reach in the market. By optimizing advanced search capabilities and building a robust candidate pipeline, the process would become more efficient, scalable, and aligned with business goals, ultimately ensuring faster hiring and better-quality matches.

Ceipal ATS Implementation

Implementation Rating

Implementing Ceipal ATS effectively begins with thorough knowledge transfer sessions to ensure employees fully adapt to the tool. Migrate all existing data into Ceipal for seamless functionality and train teams on features such as sourcing, job posting, report creation, and efficient data management. Encourage automation of routine recruitment tasks and require daily use of Ceipal for all activities. Additionally, educate employees on advanced features like Harvesting, Evergreen Criteria, Notes, Groups, BI Reports, Co-Pilot, and Flip List to maximize efficiency and streamline operations, ensuring the tool is used to its full potential.

Implementation Details / Implementation Partner

Implemented in-house

Implementation Phases

Change Management Lessons

Change management was a big part of the implementation and was well-handled - Implementing Ceipal ATS highlighted key change management lessons, including the importance of ensuring smooth data migration, as initial issues caused delays. Quick adaptability to the tool was challenging due to insufficient organization and training. Integration with existing tools and both paid and free job boards proved more complex than anticipated. Additionally, creating a checklist of required reporting options tailored to organizational needs would have streamlined the process further. These lessons underscore the need for meticulous planning, robust training, and thorough pre-implementation assessments to ensure a seamless transition.

Implementation Issues

Integration to existing tools apps and other internal ATS
Migration of existing data
Training and KT to the employess for their Adaptation

Ceipal ATS Training

Training Types Used

Online Training
In-Person Training
No Training

In-Person Training

A executive visit our organisation and check the compatibility of the systems and check the proper installation and navigation to the Ceipal. and take multiple sessions with the employees phase wise. also give some activity to perform and pull reports.

Online Training

Every time one excutive do a session and clearly explains each tools and its benifits and use of it. Also they welcome questions and do due diligent and answer with a proper explanation. we use ticketing system for every traing sessions and use zoom meeting for effective training.

Ease of Ceipal ATS Training

Sometimes yes as the tool is little easy and user friendly. if you explore it of your own you will learn more things. also some of the videos and Tips are available in their website also in youtube too.

Configuring Ceipal ATS

Product Configurability

Ceipal ATS offers highly adaptable configuration options, allowing organizations to tailor the tool to their specific needs. It enables customization of user roles, with distinct settings for users and admins, ensuring a clear segregation of options and accessibility based on roles. This flexibility enhances control, streamlines workflows, and ensures secure and efficient operations aligned with organizational requirements.

Configuration Lessons

To configure Ceipal ATS effectively, begin by customizing role-based access to ensure responsibilities are clearly segregated and sensitive data is secure. Align recruitment workflows with your organization’s processes and set up dashboards to track relevant KPIs for recruiters, managers, and admins. Integrate seamlessly with existing tools, job boards, CRMs, and payroll systems for smoother operations. Utilize automation features to handle repetitive tasks like resume parsing and candidate follow-ups, and ensure compliance tracking is streamlined. Regularly review and update configurations to adapt to organizational changes, while maintaining robust data security through controlled access and permissions.

UI Customization

Yes - we have customized the interface extensively - We have customized it as per our need and role based users. also we have a DBMS and MIS team for them we have more customized it for Data Analysis and repot running.

Additional Customization Considerations

We have requested for 187 fields to create a complete req actiuvity report. and Ceipal customized it for us. Like TAT time,First client submissions,slots covered,job age and many more

Ceipal ATS Support

Support Rating

CEIPAL supports all clients VMS to integrate with.

Ceipal ATS Customer Support Pros and Cons

Pros	Cons
Quick Resolution Good followup Knowledgeable team Problems get solved Kept well informed Immediate help available Support understands my problem Support cares about my success Quick Initial Response	Escalation required

Premium Support

My Company does this to get more features.

Bug Resolution

Yes - Yes. it was about a onboarding issue and got resolved within few hours.

Exceptional Examples of Ceipal ATS Support

Sourcing techniques.
AI Matched resumes.
Paperwork and on boarding.

Using Ceipal ATS

Usability Pros and Cons

Pros	Cons
Like to use Relatively simple Easy to use Technical support not required Well integrated Consistent Quick to learn Convenient Feel confident using	None