Procore will save you time and money!
April 27, 2019

Procore will save you time and money!

Katy Calamusa | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Modules Used

  • Construction Financials

Overall Satisfaction with Procore

We use Procore across the whole organization--all employees have access to the software. We use it to manage almost all of our active construction projects (as a general contractor, we do mostly tenant improvements, as well as some ground-up commercial buildings). In my position as Accounting Assistant, I'm responsible for billing all of our clients (i.e., property owners) and also for remitting payment to all the subcontractors. Both of these functions are done using Procore.
  • Owner billings are simple and easy to do, I can get them done very quickly.
  • Subcontractor invoicing is simplified, as contract amounts and change orders are right there--no guessing or arguing with subs about dollar amounts.
  • Budgets are easy to read and understand for the purposes of coding non-subcontractor invoices (for materials or other services).
  • Some of our smaller subcontractors find the invoicing a bit cumbersome on their end (particularly those that are less computer-literate).
  • Terms and/or places where you perform different tasks sometimes change (and throw us off for a minute).
  • As with any software, there's a reliance on the data being input correctly initially, in order to be able to pull back out what you need.
We used to use Prolog, but it was very "clunky" ... Procore is much more intuitive and user-friendly. Plus, we liked Procore's ability to be accessed across many types of devices, since we have workers on-site without desktop computers (they mostly have tablets and/or mobile phones, and sometimes laptops) ... this saves the expense and wasted time of field guys needing to drive in to the office to access the items they need.
We have absolutely benefitted from the collaborative aspect, as we require all of our employees (on-site and off-site) to use Procore, and most of our subcontractors use it as well. We're a little more hesitant to invite our owners/clients to Procore, but that does work well for some of our Project Managers. My favorite part is the collaboration with the subcontractors on their invoicing--the ability to have a Project Engineer (PE) or Project Manager (PM) enter a change order which is then immediately available for a subcontractor to add to their billing is terrific, and saves me a ton of time.
  • Saved time chasing down change orders, both on the client end as well as the sub end.
  • Increased efficiency by providing the ability to bill more jobs in a shorter time frame.
  • Increased collaboration between the office staff and the field staff, providing access to information without being physically in the same place.
  • Gain visibility into projects
  • Ensure information is accessible and up to date
  • Document job site conditions
  • Report on incidents and inspections
  • Track cost impacts from the field
  • Streamline financial reporting
  • Improve forecast accuracy
Procore provides a "one-stop-shop" for all of our employees to find information on any active project. Meeting minutes, job-site photos, access to plans ... as well as budget tracking, and subcontractor commitment amounts/scopes of work all play an important role.
Procore provided us with an implementation contact person, who was available any time we had a question or an issue that needed resolution. She was very patient and helpful and taught us so much. She provided us with a "test" project that we could use for practice (and which we couldn't mess up!). We also made great use of all Procore's tutorials (and continue to do so with new employees coming on board), which give a great overview of the software and make new users feel more comfortable.
Billing our owners is very simple -- we have all different types of clients (large corporations, small companies, individuals) and it really works well for any size/type of owner. Subcontractor billings are great on my end but are sometimes difficult for our very small subcontractors to complete (they'd prefer to just email an invoice directly). Also, there are quite a few tidbits of information one must know in order to "allow" a sub to bill (for example, there must be an open billing period, which must be set up manually each month in each project).

Procore Feature Ratings

Plan distribution & viewing
Not Rated
Plan markups & sharing
Not Rated
Document sharing
10
Issue tracking & punchlists
Not Rated
Photo documentation
Not Rated
Jobsite reports
Not Rated
RFI tools
Not Rated
Collaboration & approvals
Not Rated
Mobile app
Not Rated