What users are saying about

Airtable

213 Ratings

Airtable

213 Ratings
Score 9.1 out of 101

Microsoft Project

350 Ratings
Score 7.7 out of 101

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Likelihood to Recommend

Airtable

Any sort of database--keeping records of all of our volunteers, recipients, organizations, etc
Juliet Sternberg profile photo

Microsoft Project

Microsoft Project--the standalone version--is great for those smaller to medium size projects. But when engaging larger projects where you are engaging with multiple stakeholders who are providing inputs, then Project Online/Server is the way to go; It does an amazing job by driving collaboration in a multitude of ways.
Jason Leidig profile photo

Feature Rating Comparison

Project Management

Airtable
7.8
Microsoft Project
7.0
Task Management
Airtable
8.0
Microsoft Project
8.3
Resource Management
Airtable
8.2
Microsoft Project
7.9
Gantt Charts
Airtable
7.5
Microsoft Project
8.5
Scheduling
Airtable
7.5
Microsoft Project
8.2
Workflow Automation
Airtable
7.7
Microsoft Project
7.1
Team Collaboration
Airtable
8.7
Microsoft Project
6.6
Support for Agile Methodology
Airtable
7.9
Microsoft Project
5.6
Support for Waterfall Methodology
Airtable
7.7
Microsoft Project
7.7
Document Management
Airtable
7.8
Microsoft Project
6.2
Email integration
Airtable
7.2
Microsoft Project
6.3
Mobile Access
Airtable
7.5
Microsoft Project
5.6
Timesheet Tracking
Airtable
7.9
Microsoft Project
6.3
Change request and Case Management
Airtable
8.0
Microsoft Project
6.2
Budget and Expense Management
Airtable
8.1
Microsoft Project
7.4

Professional Services Automation

Airtable
Microsoft Project
6.6
Quotes/estimates
Airtable
Microsoft Project
6.8
Invoicing
Airtable
Microsoft Project
5.8
Project & financial reporting
Airtable
Microsoft Project
7.6
Integration with accounting software
Airtable
Microsoft Project
6.0

Pros

  • very intuitive and simple to use
  • bug-free
  • we are able to formulate it for our needs instead of fitting into someone else's idea of what we need
  • usable across multiple platforms and devices--desktops, laptops, iphones.
  • editing in real time, and several viewers viewing screens from remote locations
Juliet Sternberg profile photo
  • The custom columns and the ability to use formulas within Project allows the user flexibility with respect to the data that they want to display, and how they want it displayed. For example, I was able to enter a formula into a custom column that calculated the week of the project a particular task was scheduled to finish. We have also used custom columns to upload data from other systems into our schedules, for example the work package status out of SAP, and material information as well.
  • Using VBA to automate certain task is very useful and can be a great time saver. For example, I recently worked a program where I was managing 10k+ tasks in a single schedule that were comprised of material, engineering, and production activity, which required inputs from multiple stakeholders. Using data downloaded out of our enterprise systems, I was able to create a single set of data in Excel's Power Query, and I uploaded this data into Project using code developed in the VBA editor. Typically it would take a week or more to manual status a schedule of this size. But because I was able to automate this step, I could update my schedule in 20 minutes. This allowed me to status my schedule on a daily basis, making my schedule more relevant. We were also able to make the schedule more informative: we loaded any kind of material and/or engineering issues in to the schedule, along with comments from other systems that provided benefit to correcting an issue, or to help with taking advantage of an opportunity. Where I worked prior, we received various audits from different entities, and we always received positive input for the kind of data we were able to present.
  • Timelines! Timelines offer the user a way to quickly convey a high level narrative of the schedule. This gives the audience a more efficient way to dive into the schedule. The timeline view can allow for a super clean view of the project, and is great to use in presentation.
  • Project Online/Server - when this version of Project is used it really does turbo charge the functionality that is available to the user and tremendously grows the collaborated engagement with stakeholders. Project Online/Server is able to take advantage of all the resources that lay within Office 365 and SharePoint. Those resources would be SharePoint lists, Power Apps, Flows, Team, & Planner. And Project Online/Server makes it available for stakeholders to make updates directly into the schedule through several different mediums with all of these inputs having to go through an approval process prior to updating the schedule.
  • The reporting functionality is really impressive. The reporting features within the standalone Project allow the user to quickly cobble together some really impressive metrics that their IPT will find very helpful to managing a project. The reporting layout is really intuitive, and looks something similar to what you would find working with PivotTables in Excel. And the format that is provided for displaying data is really flexible and gives you several options on how to display the data. In a very short time, the user can put together a fairly impressive looking dashboard. But as impressive as the new reporting functionality is, the standalone version is nothing compared to what is available in Project Online/Server. With this version you are able to use Power BI to drive your reporting, which will put you into Superman status with your co-workers.
Jason Leidig profile photo

Cons

  • I'd really like to be able to link records or a view between bases within my workspace.
  • The form designer is not as featured as we're used to with Google Forms.
  • I'm using the Airtable Importer by Railsware to bring Airtable data into Google Sheets. Import from Google sheets would be a great feature.
Juan Matute profile photo
  • As impressive as the reporting piece is in the standalone version, currently it does not allow you to report on the data that resides in the custom fields. It's only the standard columns that you can report against. If Microsoft would work to include the data out of the custom columns into the reporting it would make for some really cool reports and would negate the need for exporting the data into Excel for the most part.
  • Even though custom columns allow for formulas to be entered in, there is a max of 256 characters that can be entered. There have been a couple of times that this has created an issue, not only with entering formulas but also with the entry of data from other systems. Doubling the amount of characters for certain custom column types would go a long ways to alleviating this issue.
Jason Leidig profile photo

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
Microsoft Project10.0
Based on 1 answer
I am very happy with the software and am definitely get use out of it.
Josh Rice, MBA, ACSP profile photo

Usability

Airtable9.0
Based on 5 answers
Just so easy to learn/use. Very intuitive in its application logic.
Sherry Raeder profile photo
Microsoft Project10.0
Based on 1 answer
It's so easy to use and I'm able to make it look however I want it to. It allows me to communicate to my team on exactly what needs to be done and when.
Tina Thaler, PMP profile photo

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
Microsoft Project5.9
Based on 2 answers
Self-directed help is usually just frustrating. Help Desks don't seem to be knowledgeable enough to provide good answers. There doesn't appear to be a way to get immediate help without great expense.
No photo available

Alternatives Considered

Excel and Microsoft 365 are good for what they do but don't fill the database niche the way that Airtable does. LiveImpact looks amazing but is currently out of our price range and better suited to medium-large nonprofits. Airtable is the perfect place to start our small org and I keep finding new capabilities in it to help us manage our infrastructure as we grow.
Dana Luco profile photo
Other tools are better for Agile projects, but our organization does more of a Waterfall-Agile combo, which leans more on the Waterfall side. Project can do everything other tools can do, but is easier to use and understand. The learning curve with Project is much easier than with other tools I've used.
Richard Crane profile photo

Return on Investment

  • It's too soon to have conclusive evidence of ROI, but I suspect our improved ability to manage our partner and donor relationships will improve, thus leading to positive ROI in the future.
Dana Luco profile photo
  • Microsoft project has allowed us to better create estimates and proposals, while also helping track and manage the work in the same tool we developed our estimates with.
  • We use Project Server for all of our document management and integrate it with our accounting software and CRM system via workflows to update and synchronize information.
  • Our employees have found the integration with SharePoint, Visio and Office365 to be very straight forward and more of a powerful experience for a holistic solution to managing projects.
No photo available

Screenshots

Microsoft Project

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Microsoft Project

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details