What users are saying about

Asana

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Top Rated
808 Ratings

Workplace

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190 Ratings

Asana

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Top Rated
808 Ratings
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Score 8.3 out of 101

Workplace

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190 Ratings
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Score 7.8 out of 101

Add comparison

Likelihood to Recommend

Asana

Overall, despite its drawbacks, Asana works really well for our team. I think this is an appropriate [tool] for a mid-sized digital marketing firm, like ourselves. A software development team is going to want something more robust, like JIRA. However, if you're just shopping for an easy-to-learn tool that will help you manage responsibilities without relying on email? Asana is perfect. Its flexibility also makes it a great fit for most work-flows in almost any industry. Asana is simple out-of-the-box, but it does have robust functionalities that will allow your team to ramp up if desired.
Elizabeth Remaklus profile photo

Workplace

I would like to recommend the software for product development. If the leading group is relativity small, you can have a really great working group session and get the work done really fast with communication through Workplace by Facebook. I recommend it because most people use Facebook already and the use for work is similar in most cases, this is one of the advantages. It's great to work as a social group in order to get to a goal.
Yemsi Pino profile photo

Feature Rating Comparison

Project Management

Asana
7.7
Workplace
8.1
Task Management
Asana
9.1
Workplace
8.5
Resource Management
Asana
7.8
Workplace
Gantt Charts
Asana
6.5
Workplace
8.4
Scheduling
Asana
8.6
Workplace
7.2
Workflow Automation
Asana
7.6
Workplace
8.6
Team Collaboration
Asana
9.0
Workplace
Support for Agile Methodology
Asana
8.5
Workplace
Support for Waterfall Methodology
Asana
8.5
Workplace
Document Management
Asana
7.0
Workplace
Email integration
Asana
7.1
Workplace
Mobile Access
Asana
7.7
Workplace
8.8
Timesheet Tracking
Asana
6.1
Workplace
Change request and Case Management
Asana
8.4
Workplace
Budget and Expense Management
Asana
6.7
Workplace
Search
Asana
Workplace
7.8
Visual planning tools
Asana
Workplace
7.2

Professional Services Automation

Asana
6.2
Workplace
Project & financial reporting
Asana
5.5
Workplace
Integration with accounting software
Asana
7.0
Workplace

Communication

Asana
Workplace
8.7
Chat
Asana
Workplace
9.0
Notifications
Asana
Workplace
9.4
Discussions
Asana
Workplace
9.2
Surveys
Asana
Workplace
8.6
Internal knowledgebase
Asana
Workplace
8.1
Integrates with GoToMeeting
Asana
Workplace
8.5
Integrates with Gmail and Google Hangouts
Asana
Workplace
8.7
Integrates with Outlook
Asana
Workplace
8.5

File Sharing & Management

Asana
Workplace
7.9
Versioning
Asana
Workplace
7.9
Video files
Asana
Workplace
8.2
Audio files
Asana
Workplace
8.1
Document collaboration
Asana
Workplace
7.2
Access control
Asana
Workplace
8.1
Advanced security features
Asana
Workplace
7.8
Integrates with Google Drive
Asana
Workplace
7.6
Device sync
Asana
Workplace
8.3

Pros

  • Fast: Unlike other PM platforms I've used, Asana is very fast. In fact, it's so fast that when you leave a comment on a task, anyone else looking at that task at the same time will actually see updates as you type. You can easily move tasks into different projects by dragging and dropping. There is no lag time between opening new projects and tasks. Everything seems to load instantaneously.
  • Intuitive: Asana doesn't have a steep learning curve. The default view is list-based. Your team will have no problem learning how to add new tasks, use the WYSIWYG editor, or assign tasks. Use familiar commands like "@" to tag a follower on a task.
  • Keyboard shortcuts: The keyboard shortcuts are incredibly helpful. Simply press enter to enter a new task, tab+backspace to delete, use familiar copy/paste and undo commands, and much more. PMs with a lot to juggle will appreciate the shortcuts.
  • My Tasks: The "my tasks" view provides a single, centralized location for you to see everything on your plate. Use section headings and drag and drop tasks to re-order. I use this to prioritize my week. It helps me focus on what's really important.
  • Searchability: The search in Asana is intuitive. Our task backlog dates back three years, and I can still almost always find what I'm looking for via a simple keyword search. Projects are archived, not deleted, so I always feel like my historical information is safe.
  • Flexibility: Projects can be set up as a waterfall/list view or as kanban. This product should work well for teams with different styles.
  • Integrations: Asana integrates with everything. There's a great Slack integration, but my favorite is the Instagantt integration. Using Instagantt in tandem with asana is a super easy way to create attractive digital project calendars.
Elizabeth Remaklus profile photo
  • Provides way to optimize our posts
  • Ability to share variety of media with ease
  • Provides a tool to analyze metrics
No photo available

Cons

  • Emails: Asana can lead to inbox-overload. By default, you are subscribed to updates on any task that you create or follow. Updates include someone marking a task complete, leaving a comment on a task, or adding a file to a task. This means that if your coworker adds a file, makes a comment, then assigns the task back to you, then marks the task complete, you're looking at 4 emails in 10 seconds. You can always unsubscribe from emails or write rules to categorize them in your inbox, but the default setting will leave you inundated.
  • Assigning responsibility to multiple team members: It is possible to assign a task to multiple members of your team, but I don't like the way asana handles this. Rather than assigning the one task to multiple people, asana creates DUPLICATES of the original task. This can be frustrating because it creates redundancy.
  • Dependencies: Assigning dependencies is a new feature for asana. While it's great that this is now possible, it's pretty clear that it's not a focus for the software. The dependencies don't show up clearly in the list view, though they are obvious within the task view.
  • Overwhelming: This is probably more of a governance issue for my team specifically, but our Asana has gotten overwhelming. I count the flexibility of Asana as a pro, but it does come with risk. The lack of rules and controls leads to a "wild west" situation where anyone can organize tasks, projects, templates, etc. anyway they want. We have some team members organizing all their tasks by team function, others organizing tasks by project, others using entirely separate Asana workspaces, etc.
Elizabeth Remaklus profile photo
  • It provides individual video calling, not group calling.
  • Does not link to personal Facebooks.
  • Some issues with project collaboration.
No photo available

Likelihood to Renew

Asana10.0
Based on 32 answers
Asana is adding more useful features and it makes the work of their entire team more organized and more efficient. It really helps us in achieving greater achievements as a team. It helps us to earn more revenue since we have more satisfied clients, simply because we are able to finish their project on time or even before the due date.
Brent Lionel Mausisa profile photo
No score
No answers yet
No answers on this topic

Usability

Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
No score
No answers yet
No answers on this topic

Alternatives Considered

We had used Mavenlink in other departments but for the Design, Product Development and R&D teams, Asana made much more sense and we have not regretted the switch for them. The organization is key when forming ideas and doing a bunch of research, it is difficult to keep all of these things organized. This was our main goal when we chose Asana, we had heard good things and wanted those benefits for our team.
No photo available
We chose Workplace by Facebook because the people I work with are used to using personal Facebook on a daily basis, so when they use Facebook for work they know how to use the system and what the tools are for. It is a simple way to focus people's attention to get closer with each another and finish any task in the lowest amount of time possible, without leaving the Working page.
Yemsi Pino profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Return on Investment

  • Asana has allowed us to better serve our customers by keeping track of requests and not dropping the ball.
  • Asana has allowed us to be more mindful of each other's times and commitments by allowing us to individually prioritize tasks in our own workflow.
Melissa Miller profile photo
  • Great for small collaboration and discussion.
  • Great for surveys.
  • Not particularly impressive in all aspects that we need it for, but mostly it has been decently helpful.
No photo available

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

Workplace

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details