What users are saying about
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222 Ratings

Ascentis

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222 Ratings
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Score 6.9 out of 101
2 Ratings
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Score 9 out of 101

Likelihood to Recommend

Ascentis

I feel Payroll is well suited and I also like Ascentis Self-Service (the dashboard). I'd like to see more widget functionality since we use that the most to communicate with all of our employees! I think NovaTime is fine to use and I feel I'd have rave reviews for it IF we could rely on the functionality of it and receive the utmost service level when calling into support. It's possible that there has been miscommunication when working with NovaTime support staff but on more than one occasion I've called in requesting a problem be resolved and I've been told it's resolved only to find out when running the next payroll that it isn't fixed. It's difficult for me to understand the full functions and rules within NovaTime because I don't see them, so the support staff needs to keep that in mind when communicating with customers. I've been satisfied with how the recruiting module and compensation module is, so far. (It's in the beginning stages for us).
Megan Hoffmann profile photo

Viventium Software

Love Viventium, can't say enough positive things about our experience. Of course, this is really in comparison to our old vendor. It was easy to implement, has been easy to maintain on a daily basis. There is some functionality that I think could be changed, however, it is minor. Processing payroll, which was our one main pain in the past has become very easy to do, errors are non-existent. While our main payroll person was out, the substitute didn't submit payroll, the error wasn't noticed until 9 am on the day of payroll. The Viventium customer service staff saw to it that everyone was paid that day by 5 pm. Win! Functionality moving around in Viventium has been great, it is easy to move from one employee to the next, or even one screen type between employees. Customization is easy and wonderful.I would say that Viventium is great for a company that wants hands-on customer service in the implementation process. Budget wise, paying per employee per month was a much better pricing model for us, it has saved me in the long run. I am able to run extra checks in the year without having to worry about the expense.
Sabrina Fedorowich profile photo

Feature Rating Comparison

Human Resource Management

Ascentis
7.1
Viventium Software
Employee demographic data
Ascentis
8.0
Viventium Software
Employment history
Ascentis
7.8
Viventium Software
Job profiles and administration
Ascentis
7.2
Viventium Software
Workflow for transfers, promotions, pay raises, etc.
Ascentis
6.8
Viventium Software
Organizational charting
Ascentis
5.9
Viventium Software
Organization and location management
Ascentis
7.2
Viventium Software
Compliance data (COBRA, OSHA, etc.)
Ascentis
6.9
Viventium Software

Payroll Management

Ascentis
7.5
Viventium Software
Pay calculation
Ascentis
8.1
Viventium Software
Support for external payroll vendors
Ascentis
7.4
Viventium Software
Benefit plan administration
Ascentis
6.9
Viventium Software
Direct deposit files
Ascentis
8.5
Viventium Software
Salary revision and increment management
Ascentis
7.4
Viventium Software
Reimbursement management
Ascentis
6.4
Viventium Software

Leave and Attendance Management

Ascentis
7.5
Viventium Software
Approval workflow
Ascentis
7.5
Viventium Software
Balance details
Ascentis
7.5
Viventium Software
Annual carry-forward and encashment
Ascentis
7.6
Viventium Software

Employee Self Service

Ascentis
7.6
Viventium Software
View and generate pay and benefit information
Ascentis
8.0
Viventium Software
Update personal information
Ascentis
8.3
Viventium Software
View company policy documentation
Ascentis
7.4
Viventium Software
Employee recognition
Ascentis
6.9
Viventium Software
View job history
Ascentis
7.2
Viventium Software

Asset Management

Ascentis
6.3
Viventium Software
Tracking of all physical assets
Ascentis
6.3
Viventium Software

HR Reporting

Ascentis
6.2
Viventium Software
Report builder
Ascentis
6.6
Viventium Software
Pre-built reports
Ascentis
6.5
Viventium Software
Ability to combine HR data with external data
Ascentis
5.6
Viventium Software

Onboarding

Ascentis
6.9
Viventium Software
New hire portal
Ascentis
7.2
Viventium Software
Manager tracking tools
Ascentis
6.6
Viventium Software

Performance and Goals

Ascentis
6.3
Viventium Software
Corporate goal setting
Ascentis
6.3
Viventium Software
Individual goal setting
Ascentis
6.5
Viventium Software
Line-of sight-visibility
Ascentis
6.1
Viventium Software
Performance tracking
Ascentis
6.2
Viventium Software

Performance Management

Ascentis
5.9
Viventium Software
Performance plans
Ascentis
6.1
Viventium Software
Performance improvement plans
Ascentis
6.1
Viventium Software
Review status tracking
Ascentis
6.2
Viventium Software
Review reminders
Ascentis
6.1
Viventium Software
Multiple review frequency
Ascentis
5.2
Viventium Software

Succession Planning

Ascentis
5.4
Viventium Software
Create succession plans/pools
Ascentis
5.1
Viventium Software
Candidate ranking
Ascentis
5.4
Viventium Software
Candidate search
Ascentis
6.1
Viventium Software
Candidate development
Ascentis
5.1
Viventium Software

Recruiting / ATS

Ascentis
6.9
Viventium Software
Job Requisition Management
Ascentis
7.2
Viventium Software
Company Website Posting
Ascentis
7.5
Viventium Software
Publish to Social Media
Ascentis
6.8
Viventium Software
Job Search Site Posting
Ascentis
6.8
Viventium Software
Duplicate Candidate Prevention
Ascentis
6.0
Viventium Software
Applicant Tracking
Ascentis
7.3
Viventium Software
Notifications and Alerts
Ascentis
6.6
Viventium Software

Pros

Ascentis

  • Ascentis HR is particularly helpful in keeping a record of past jobs and/or managers. If you have an organization that lets employees move from one department to another fairly often, this software has a tool that will help you keep track when Employee "A" moved from Supervisor "X" to Supervisor "Y" as well as from Department "B" to Department "F" without having to restart that employees length of service.
  • Ascentis HR also has a number of ways that you can customize tabs. If you want to keep track of something for your organization that you don't see on one of their prefabricated tabs or screens you can make one of your own. We have made several different ones to help us keep track of different information such as driver's licenses and expiration dates as well as specific training and/or orientation tasks that we want supervisors to accomplish with their new employees.
  • Ascentis HR lets you upload documents (particularly pdf) to employees files, which is particularly helpful. Additionally, you can mark these so that the employee can or cannot see them when they log onto their side of the Employee Self Service. One of the things I particularly like about these uploaded documents is that each part cluster of tabs has its own tab for attachments. When you open the "Employee" section where you find information about the employee and his/her personal information as well as job information, you will also find a tab where you can put attachments for personal and/or job-related information - such as a job description sign off or something of the like. When you open the "Compensation" section you will find another tab for attachments, and this might be where you decide to upload copies of direct deposits if you require them or wage changes.
Jennifer Steffens profile photo

Viventium Software

  • User-friendly, easy to navigate around the system. Employees love it.
  • Payroll is very fast and quick, logical steps.
  • Customer support is great.
Sabrina Fedorowich profile photo

Cons

Ascentis

  • Running reports is easy but saving in different formats and on drives away from the Ascentis server is not easy.
  • Additional fields that can be modified.
  • Flags when things should be double-checked, for example, when rehiring employees we must remove all termination history.
Karen Sinette, PHR, SHRM-CP profile photo

Viventium Software

  • More items that employees can change (address/withholding)
  • HR having the ability to cancel leave (vacation/PTO/sick) instead of just the manager
  • Ability to show when deductions dropped/started
Sabrina Fedorowich profile photo

Likelihood to Renew

Ascentis

Ascentis 5.7
Based on 9 answers
I love this product and have no plans on changing. Despite how much I like Ascentis, changing providers is an enormous undertaking and not one that I plan on taking on again
Heidi Thomsen profile photo

Viventium Software

Viventium Software 9.0
Based on 1 answer
No answer on this topic is available.

Usability

Ascentis

Ascentis 7.0
Based on 8 answers
As a user of the software for less than a year, we still have much to learn. There are many areas of the software that we are just not completely comfortable with yet. Still much to learn. Several of our employees will be attending the Ascentis training in May, and we are really looking forward to learning more.
Jennifer Lee, CSP profile photo

Viventium Software

No score
No answers yet
No answers on this topic

Support

Ascentis

Ascentis 7.2
Based on 104 answers
When you get someone on the phone the support is great; the problem is at times, there isn't anyone that is answering the phones so you are waiting for a call or email back. This is why a manual would be nice.
Tina Cella profile photo

Viventium Software

No score
No answers yet
No answers on this topic

In-Person Training

Ascentis

Ascentis 8.0
Based on 1 answer
First, to clarify our "in-person" training was done mainly through Web-X meetings and conference calls. It was the closest thing we got to as far as an "in-person" training for this software. However, for the large majority of it, this type of training worked out well. We were able to share our screens and the trainer was able to share his/her screen. We could follow along with what we were doing in our database in real time and see how different functions worked and how manipulating our information could produce different results. It was also nice in that it provided for real-time results if something hadn't been coded correctly or we were having issues as to why something wasn't working the way we thought it should be. However, it did have some downsides in that we often had to rely on a conference phone and that made it difficult to hear people on both sides. Also, sometimes the trainers had internet difficulties when working from home and that caused issues with the WebX meetings.
Jennifer Steffens profile photo

Viventium Software

No score
No answers yet
No answers on this topic

Online Training

Ascentis

Ascentis 6.0
Based on 2 answers
Ascentis HR has a number of online training videos to watch on a number of different topics. I gave it a lower rating because there is not much interactivity with the videos and it seems to cater to really only one or two learning styles. Plus, one has to be pretty motivated to go to a separate area to access the videos and then pull up a specific one to watch it and then learn. From my experience, people know that they are there, many just don't take the time and effort to go find them and actually watch them - especially since the username and password are different from their normal username and password.
Jennifer Steffens profile photo

Viventium Software

No score
No answers yet
No answers on this topic

Implementation

Ascentis

Ascentis 6.3
Based on 4 answers
Don't skip steps. The customer support for Ascentis HR left it up to us how far we wanted to go with implementation of benefits for example. I was very glad that I elected to go into the detail implementation that I did rather than just doing the basics and waiting until later to complete the process.
Kelly C. Neill, SPHR profile photo

Viventium Software

No score
No answers yet
No answers on this topic

Alternatives Considered

Ascentis

Ascentis beats them all. I've also worked with several smaller systems for small companies, and Ascentis has the best support and reporting functionality that I've seen thus far. Any system you pick will have its pros and cons, but being able to get a hold of support and get an answer to your issue is worth its weight in gold.
Frank Rizzi profile photo

Viventium Software

We used Paylocity previously to Viventium. I would say hands down, Paylocity has better functionality and more power. What they are lacking is customer service and accuracy. When it comes to payroll, those are the two things that are critical. Viventium has the backing of a long history of a payroll company, it all depends on what you are looking for. An HRIS, or a payroll company. I wanted a mix of both. I also wanted to move away from the per transaction pricing structure, with Paylocity, we were charged for every little thing. It got to be a hunt for the over charges
Sabrina Fedorowich profile photo

Return on Investment

Ascentis

  • Hmm - it projects a level of professionalism to staff and third parties. Many of our 'sister-agencies' do not have HR software at all.
  • As stated - we were excited about the idea of scheduling through NovaTime but it became a costly venture to customize - and there were a lot of grey promises on both sides.
iain Stephen profile photo

Viventium Software

  • Dropped payroll budget
  • Saves time in payroll processing
  • Reporting is easy/quick better functionality
  • Employees love it
Sabrina Fedorowich profile photo

Pricing Details

Ascentis

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Viventium Software

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
Optional

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