DATABASICS Expense vs. Webexpenses

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
DATABASICS Expense
Score 9.0 out of 10
Mid-Size Companies (51-1,000 employees)
DATABASICS Expense Software streamlines expense management processes, decreases processing costs, and reduces the risk of non-compliance by enabling employees to submit expenses from anywhere. It aims to eliminate the hassle of managing expense reports with a cloud-based solution. The mobile-ready expense software enables employees to capture expenses from their phones or tablets, reducing the cost of travel reimbursements. Its key features business benefits…
$800
per month
Webexpenses
Score 8.7 out of 10
N/A
Webexpenses is a global provider of cloud-based expense management software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses automates expense processes, enforces policies and controls costs, helping finance teams save time and reduce errors. Features The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools…
$9.76
per month per user
Pricing
DATABASICS ExpenseWebexpenses
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
DATABASICS ExpenseWebexpenses
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
YesYes
Entry-level Setup FeeRequired$250 undefined
Additional DetailsAnnual subscription Billed monthly or quarterly in advance Starting at $800/month Pricing based on volume (see above) with negotiated monthly minimum and overage rates Fixed fee for implementation and other projects Technical support included in monthly subscription
More Pricing Information
Community Pulse
DATABASICS ExpenseWebexpenses
Considered Both Products
DATABASICS Expense

No answer on this topic

Webexpenses
Chose Webexpenses
I've used Databasics before, amongst a few other expense systems which I forget the name of. This is by an absolute mile the easiest platform I have ever used, and has saved me so much time - which has allowed me to inject my time and energy into my actual job.
Features
DATABASICS ExpenseWebexpenses
Expense Management
Comparison of Expense Management features of Product A and Product B
DATABASICS Expense
-
Ratings
Webexpenses
8.2
111 Ratings
2% above category average
Employee Expense Reporting00 Ratings8.3111 Ratings
Corporate Card Reconciliation00 Ratings8.152 Ratings
Payment Management
Comparison of Payment Management features of Product A and Product B
DATABASICS Expense
-
Ratings
Webexpenses
8.4
106 Ratings
5% above category average
Customizable Approval Policies00 Ratings8.278 Ratings
Financial Document Management00 Ratings8.337 Ratings
Payment Status Tracking00 Ratings8.698 Ratings
Payment Audit Trail00 Ratings8.773 Ratings
Duplicate Bill Detection00 Ratings8.638 Ratings
Advanced OCR00 Ratings7.825 Ratings
Electronic Funds Transfer00 Ratings8.951 Ratings
Best Alternatives
DATABASICS ExpenseWebexpenses
Small Businesses
Dext
Dext
Score 9.7 out of 10
Dext
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Score 9.7 out of 10
Medium-sized Companies
Rippling
Rippling
Score 8.9 out of 10
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Rippling
Score 8.9 out of 10
Enterprises
Emburse Chrome River
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Score 8.8 out of 10
Emburse Chrome River
Emburse Chrome River
Score 8.8 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
DATABASICS ExpenseWebexpenses
Likelihood to Recommend
9.0
(1 ratings)
8.6
(772 ratings)
Likelihood to Renew
-
(0 ratings)
9.0
(49 ratings)
Usability
-
(0 ratings)
8.5
(771 ratings)
Availability
-
(0 ratings)
9.5
(9 ratings)
Performance
-
(0 ratings)
9.5
(8 ratings)
Support Rating
9.0
(1 ratings)
8.2
(364 ratings)
In-Person Training
-
(0 ratings)
8.4
(4 ratings)
Online Training
-
(0 ratings)
9.2
(6 ratings)
Implementation Rating
-
(0 ratings)
8.1
(19 ratings)
Configurability
-
(0 ratings)
7.1
(9 ratings)
Ease of integration
-
(0 ratings)
7.3
(3 ratings)
Product Scalability
-
(0 ratings)
9.5
(9 ratings)
Vendor post-sale
-
(0 ratings)
8.7
(4 ratings)
Vendor pre-sale
-
(0 ratings)
9.1
(4 ratings)
User Testimonials
DATABASICS ExpenseWebexpenses
Likelihood to Recommend
DATABASICS
Ability to sync with many other systems and flexible systems. I do not recommend for areas with a bad internet connection.
Read full review
Webexpenses
For a large organization with many people who need to have their expenses reviewed, Webexpenses is practical as you can be sure your manager has received your expenses. It also embeds visibility for accounting . For a very small organization it may not be required but could still be used well.
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Pros
DATABASICS
  • Mobile application.
  • Easy to attach supporting documents.
  • The approver can approve from a mobile phone.
Read full review
Webexpenses
  • imports credit card transactions from our corporate card program without issue
  • allows for easy set up of new users
  • is a very intuitive, easy to learn tool
  • has a very responsive support and customer service team
  • Set up and configuration was thorough, and they were able to work through our unique issues, such as custom segments in NetSuite.
  • It is a very inexpensive product. Well worth the cost.
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Cons
DATABASICS
  • Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.
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Webexpenses
  • No way to delegate via an out of office function
  • Sometimes approvers receive emails with links to approve claims that don't work - possibly claims the system splits
  • It can't seem to allow many levels of coding, e.g. where a cost centre/department differs for each budget code
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Likelihood to Renew
DATABASICS
No answers on this topic
Webexpenses
There doesn't seem to be anything in the market at the same price point that is better, however if there is an interrupter in the market that provides better value, then we would heavily assess the cost of change to see if we should move on to the alternative offering.
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Usability
DATABASICS
No answers on this topic
Webexpenses
Based on what I have used it for, it was very easy to use and navigate. The approval process was already setup on the back end so there was no confusion on my end. Notifications were sent to my email based on status which made it helpful to understand where an expense was in the process.
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Reliability and Availability
DATABASICS
No answers on this topic
Webexpenses
it is always available when I need it
Read full review
Performance
DATABASICS
No answers on this topic
Webexpenses
Some times image uploads can be slow and you have to alter the image resolution to increase the speed
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Support Rating
DATABASICS
Happy with customer support services and the improvements it added to our operations.
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Webexpenses
The support for the initial setup was great, but since then we have only had to contact support once when we had problems uploading credit card files. The help we received at this time was not good and we ended up trying various things until we resolved the problem ourselves. The online support tutorials are good, but searching for a specific issue is difficult.
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In-Person Training
DATABASICS
No answers on this topic
Webexpenses
All went well.
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Online Training
DATABASICS
No answers on this topic
Webexpenses
It was difficult to train multiple people via video, as they learned at different speeds, and most of the user champions were not as capable with systems and finance processes as our dept.
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Implementation Rating
DATABASICS
No answers on this topic
Webexpenses
As long as you have people that are fully aware of the setup steps to get users into the software then I would see no issues arising for any company.
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Alternatives Considered
DATABASICS
It costs less. Flexible employees allow you to customize the system to fit your requirements.
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Webexpenses
I would have to say that Webexpenses does not stack up well in comparison to Expensify. If given a choice, I would choose Expensify for the best user experience and mobile / desktop being more seamless. It accomplishes the same thing but has a more modern, minimal, and streamlined feel to it.
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Scalability
DATABASICS
No answers on this topic
Webexpenses
because as the business has grown to has the user base
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Return on Investment
DATABASICS
  • Flexibility allows us to speed up the process of reconciling advances.
  • Ability to approve reports by mobile phone allows to speed up the process of posting the expenses.
  • Scanning supporting documents becomes easy as you can use a mobile phone camera and attach it to your report.
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Webexpenses
  • Easy integration with your existing finance / accounting software.
  • Lot of time is being saved in maintaining records and now going completely online.
  • Love the option of Scan receipts with Google-vision-powered optical character. This also resulted in less use of paper in our office.
Read full review
ScreenShots

DATABASICS Expense Screenshots

Screenshot of DATABASICS on mobile or desktopScreenshot of the interface to track all kinds of expensesScreenshot of the app's support for multiple languages or currenciesScreenshot of a personalizable expense report

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with Webexpenses.Screenshot of a display of expense-related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.