Overview
ProductRatingMost Used ByProduct SummaryStarting Price
DATABASICS Expense
Score 4.0 out of 10
Mid-Size Companies (51-1,000 employees)
DATABASICS Expense Software streamlines expense management processes, decreases processing costs, and reduces the risk of non-compliance by enabling employees to submit expenses from anywhere. It aims to eliminate the hassle of managing expense reports with a cloud-based solution. The mobile-ready expense software enables employees to capture expenses from their phones or tablets, reducing the cost of travel reimbursements. According to the vendor, key features business…
$800
per month
Webexpenses
Score 8.5 out of 10
N/A
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with: Google Vision-powered OCR receipt scanner Petty cash management Automatic policy compliance Corporate card automatic…
$9.76
per month per user
Pricing
DATABASICS ExpenseWebexpenses
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
DATABASICS ExpenseWebexpenses
Free Trial
NoNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
YesYes
Entry-level Setup FeeRequired$250 starting price for implementation.
Additional DetailsAnnual subscription Billed monthly or quarterly in advance Starting at $800/month Pricing based on volume (see above) with negotiated monthly minimum and overage rates Fixed fee for implementation and other projects Technical support included in monthly subscription
More Pricing Information
Community Pulse
DATABASICS ExpenseWebexpenses
Considered Both Products
DATABASICS Expense

No answer on this topic

Webexpenses
Chose Webexpenses
I've used Databasics before, amongst a few other expense systems which I forget the name of. This is by an absolute mile the easiest platform I have ever used, and has saved me so much time - which has allowed me to inject my time and energy into my actual job.
Top Pros
Top Cons

No answers on this topic

Features
DATABASICS ExpenseWebexpenses
Expense Management
Comparison of Expense Management features of Product A and Product B
DATABASICS Expense
-
Ratings
Webexpenses
8.1
36 Ratings
3% above category average
Employee Expense Reporting00 Ratings8.236 Ratings
Corporate Card Reconciliation00 Ratings8.019 Ratings
Payment Management
Comparison of Payment Management features of Product A and Product B
DATABASICS Expense
-
Ratings
Webexpenses
8.5
31 Ratings
7% above category average
Customizable Approval Policies00 Ratings8.722 Ratings
Financial Document Management00 Ratings8.321 Ratings
Payment Status Tracking00 Ratings8.730 Ratings
Payment Audit Trail00 Ratings8.623 Ratings
Duplicate Bill Detection00 Ratings8.323 Ratings
Advanced OCR00 Ratings8.018 Ratings
Electronic Funds Transfer00 Ratings8.714 Ratings
Best Alternatives
DATABASICS ExpenseWebexpenses
Small Businesses
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.0 out of 10
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.0 out of 10
Medium-sized Companies
BILL Spend & Expense
BILL Spend & Expense
Score 8.9 out of 10
BILL Spend & Expense
BILL Spend & Expense
Score 8.9 out of 10
Enterprises
Webexpenses
Webexpenses
Score 8.5 out of 10
SAP Concur
SAP Concur
Score 8.0 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
DATABASICS ExpenseWebexpenses
Likelihood to Recommend
9.0
(1 ratings)
8.3
(717 ratings)
Likelihood to Renew
-
(0 ratings)
9.6
(6 ratings)
Usability
-
(0 ratings)
8.1
(717 ratings)
Availability
-
(0 ratings)
9.9
(2 ratings)
Performance
-
(0 ratings)
10.0
(1 ratings)
Support Rating
9.0
(1 ratings)
7.3
(334 ratings)
Online Training
-
(0 ratings)
5.0
(2 ratings)
Implementation Rating
-
(0 ratings)
9.8
(4 ratings)
Configurability
-
(0 ratings)
9.9
(2 ratings)
Ease of integration
-
(0 ratings)
5.0
(1 ratings)
Product Scalability
-
(0 ratings)
9.9
(2 ratings)
Vendor post-sale
-
(0 ratings)
9.0
(1 ratings)
Vendor pre-sale
-
(0 ratings)
10.0
(1 ratings)
User Testimonials
DATABASICS ExpenseWebexpenses
Likelihood to Recommend
DATABASICS
Ability to sync with many other systems and flexible systems. I do not recommend for areas with a bad internet connection.
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Webexpenses
It would fit well in a scenario where the company does not know how to handle employee reimbursements and is looking for an easy and simple way to do it without having to invest in a large infrastructure.Since it is 100% web, it does not require installing any programs on employees' computers and the mobile phone app makes management even easier.
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Pros
DATABASICS
  • Mobile application.
  • Easy to attach supporting documents.
  • The approver can approve from a mobile phone.
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Webexpenses
  • imports credit card transactions from our corporate card program without issue
  • allows for easy set up of new users
  • is a very intuitive, easy to learn tool
  • has a very responsive support and customer service team
  • Set up and configuration was thorough, and they were able to work through our unique issues, such as custom segments in NetSuite.
  • It is a very inexpensive product. Well worth the cost.
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Cons
DATABASICS
  • Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.
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Webexpenses
  • Expense claim feature when it comes to travel and when we have to create in terms of KMS driven it should auto-capture the dates. This can be improved and there is the scope for improvement.
  • More tabs can be provided in petty cash expense so you need not type.
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Likelihood to Renew
DATABASICS
No answers on this topic
Webexpenses
I would see no issues in renewing the Webexpenses software, and this has improved the way we process expenses.
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Usability
DATABASICS
No answers on this topic
Webexpenses
I use Webex to claim business expenses, millage, fuel, meals, hotels etc... and have done for many years both in the UK and abroad.Webex makes the process simple and effective, the mobile (app) option removes the need to keep receipts and makes getting the receipts 'into they system' much easier. Especially with busy lives, to take the photo and have it sitting there is a great advantage, you can 'come back later' to build the claim knowing you have all the details you need.As an end user I know where I stand with the claim, when my manager has authorised the payment and when the payment has been processed by our accounts team. It would be great if Webex offered this service for charities and voluntary organisations such as Scouts and Guides. Volunteering in Scouts I can see where the service would support how we work, we as volunteers are often out of pocket and with people leading busy lives, forget to make our claims. Being responsible for the finances I cannot justify paying for this service but I can see how the service would benefit tens of thousands of volunteers if Webex was available to charities discounted or even free...
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Reliability and Availability
DATABASICS
No answers on this topic
Webexpenses
There was an unexpected system issue that caused us to have to postpone a user training session at the last minute. Our Webexpenses trainer was not aware that it was going to occur.
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Performance
DATABASICS
No answers on this topic
Webexpenses
The performance is great. Pages and reports load quickly. The data export/import from Webexpenses to our financial software, ACS, is not user friendly, mainly due to ACS import steps
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Support Rating
DATABASICS
Happy with customer support services and the improvements it added to our operations.
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Webexpenses
The support for the initial setup was great, but since then we have only had to contact support once when we had problems uploading credit card files. The help we received at this time was not good and we ended up trying various things until we resolved the problem ourselves. The online support tutorials are good, but searching for a specific issue is difficult.
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Online Training
DATABASICS
No answers on this topic
Webexpenses
Our trainer spoke very quickly and went through the training material quickly. Since this process was new to us, we missed some important information. We would have benefitted from further training with report generation as well. She did provide a recording of the training, but again, she went through the material very quickly.
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Implementation Rating
DATABASICS
No answers on this topic
Webexpenses
The process is well organized, easy to track and easy to check the progress of my claim. Webexpenses can detect the amount on the receipt
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Alternatives Considered
DATABASICS
It costs less. Flexible employees allow you to customize the system to fit your requirements.
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Webexpenses
The ease of use of the platform has been the biggest benefit of this system. We didn't need to provide any structured training to our staff, we just sent out the link and people were able to intuitively use the platform. Other competitors were harder to navigate and to use
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Scalability
DATABASICS
No answers on this topic
Webexpenses
The Webexpenses multiple department management was not a perfect match for our internal structure. We developed work-arounds.
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Return on Investment
DATABASICS
  • Flexibility allows us to speed up the process of reconciling advances.
  • Ability to approve reports by mobile phone allows to speed up the process of posting the expenses.
  • Scanning supporting documents becomes easy as you can use a mobile phone camera and attach it to your report.
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Webexpenses
  • Previously you would have to manually scan expenses using a photocopier and have them signed and then put them in an envelope! Big time saving so Consultants can focus on selling.
  • Accounts departments require less capacity as its all automated.
  • Good tracking of expenses through the dashboard for managers.
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ScreenShots

DATABASICS Expense Screenshots

Screenshot of DATABASICS works on mobile or desktopScreenshot of Tracks all kinds of expensesScreenshot of Supports multiple languages or currenciesScreenshot of Personalizable expense reports

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app captures receipts instantly.Screenshot of Webexpenses can be accessed on a desktop, iOS, Android or Windows device.Screenshot of Mileage tracking with WebexpensesScreenshot of All expense related spend can be reported and tracked with customisable reports.Screenshot of Expenses can be built, submitted and approved at the user's convenience