DATABASICS Expense Software streamlines expense management processes, decreases processing costs, and reduces the risk of non-compliance by enabling employees to submit expenses from anywhere. It aims to eliminate the hassle of managing expense reports with a cloud-based solution. The mobile-ready expense software enables employees to capture expenses from their phones or tablets, reducing the cost of travel reimbursements. Its key features business benefits…
$800
per month
Webexpenses
Score 8.7 out of 10
N/A
Webexpenses is a global provider of cloud-based expense management software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses automates expense processes, enforces policies and controls costs, helping finance teams save time and reduce errors. Features The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools…
$9.76
per month per user
Pricing
DATABASICS Expense
Webexpenses
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
DATABASICS Expense
Webexpenses
Free Trial
No
Yes
Free/Freemium Version
No
No
Premium Consulting/Integration Services
Yes
Yes
Entry-level Setup Fee
Required
$250 undefined
Additional Details
Annual subscription
Billed monthly or quarterly in advance
Starting at $800/month
Pricing based on volume (see above) with negotiated monthly minimum and overage rates
Fixed fee for implementation and other projects
Technical support included in monthly subscription
I've used Databasics before, amongst a few other expense systems which I forget the name of. This is by an absolute mile the easiest platform I have ever used, and has saved me so much time - which has allowed me to inject my time and energy into my actual job.
For a large organization with many people who need to have their expenses reviewed, Webexpenses is practical as you can be sure your manager has received your expenses. It also embeds visibility for accounting . For a very small organization it may not be required but could still be used well.
Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.
There doesn't seem to be anything in the market at the same price point that is better, however if there is an interrupter in the market that provides better value, then we would heavily assess the cost of change to see if we should move on to the alternative offering.
Based on what I have used it for, it was very easy to use and navigate. The approval process was already setup on the back end so there was no confusion on my end. Notifications were sent to my email based on status which made it helpful to understand where an expense was in the process.
The support for the initial setup was great, but since then we have only had to contact support once when we had problems uploading credit card files. The help we received at this time was not good and we ended up trying various things until we resolved the problem ourselves. The online support tutorials are good, but searching for a specific issue is difficult.
It was difficult to train multiple people via video, as they learned at different speeds, and most of the user champions were not as capable with systems and finance processes as our dept.
I would have to say that Webexpenses does not stack up well in comparison to Expensify. If given a choice, I would choose Expensify for the best user experience and mobile / desktop being more seamless. It accomplishes the same thing but has a more modern, minimal, and streamlined feel to it.