DATABASICS Expense vs Webexpenses

• Mobile application.
• Easy to attach supporting documents.
• The approver can approve from a mobile phone.

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• Clear structure/processes: Webexpenses offers a clear and customisable process for expense management by automatically alerting users of new expenses ready for claims, setting approval and accounts people on a per-user basis, and exporting the completed claims in a format compatible with our ERP software.
• Receipt management: Webexpenses allows you to take photos of expense receipts within the app and immediately uploads it to the cloud, making receipt management much easier.
• Cloud driven: Webexpenses is accessed through a website and it's all stored on the cloud so all receipts captured and all progress made on expense claims is saved and carries over to wherever you log in.
• Smartphone app: Webexpenses has a smartphone app, allowing much greater versatility for when and where users complete their expense claims.

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• Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.

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• We initially thought we could pay our claimants through Webexpenses, but we can't. We have to import the claims from Webexpenses to our finance system in order to pay them.
• It would be great if there were a back button on certain things. A lot of the time you get thrown back to the main page and have to start all over again if you are looking into something.

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• Flexibility allows us to speed up the process of reconciling advances.
• Ability to approve reports by mobile phone allows to speed up the process of posting the expenses.
• Scanning supporting documents becomes easy as you can use a mobile phone camera and attach it to your report.

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• Eases expenses processing in big companies (where it would be impossible to manage the expenses without software).
• Doesn't have integration with some ERPs, nor banks (not allowing the reimbursement within the platform).
• Allows a full track of each user's expenses over time.

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