Kanban Tool vs. Paymo

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Kanban Tool
Score 9.3 out of 10
N/A
Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.
$6
per month per user
Paymo
Score 8.0 out of 10
N/A
Paymo is a collaborative work management platform that helps track team progress, collaborate in context, and make smarter decisions. It acts as a single source of truth, where project planning, resource scheduling, file proofing, time tracking, and billing feed into each other to co-exist under the same roof.
$0
Up to 10 users
Pricing
Kanban ToolPaymo
Editions & Modules
Kanban Tool Team
$6
per month per user
Kanban Tool Enterprise
$11
per month per user
Kanban Tool On-Site Team
$720
per year per 10-user pack
Kanban Tool On-Site Enterprise
$1,320
per year per 10-user pack
Free
$0
Up to 10 users
Small Office
$11.95
per user/per month
Business
$18.95
per user/per month
Offerings
Pricing Offerings
Kanban ToolPaymo
Free Trial
YesYes
Free/Freemium Version
YesYes
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsFree version available for freelancers.
More Pricing Information
Features
Kanban ToolPaymo
Project Management
Comparison of Project Management features of Product A and Product B
Kanban Tool
6.6
11 Ratings
13% below category average
Paymo
5.9
9 Ratings
24% below category average
Task Management9.911 Ratings3.59 Ratings
Resource Management6.48 Ratings5.36 Ratings
Gantt Charts1.03 Ratings4.43 Ratings
Scheduling7.09 Ratings7.06 Ratings
Workflow Automation7.79 Ratings00 Ratings
Team Collaboration9.311 Ratings4.16 Ratings
Support for Agile Methodology7.810 Ratings00 Ratings
Support for Waterfall Methodology3.96 Ratings7.82 Ratings
Document Management4.87 Ratings5.06 Ratings
Email integration7.39 Ratings5.04 Ratings
Mobile Access8.38 Ratings5.37 Ratings
Timesheet Tracking8.06 Ratings9.09 Ratings
Change request and Case Management7.87 Ratings00 Ratings
Budget and Expense Management3.04 Ratings8.88 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Kanban Tool
6.9
5 Ratings
7% below category average
Paymo
9.2
3 Ratings
22% above category average
Quotes/estimates8.04 Ratings8.93 Ratings
Invoicing7.44 Ratings9.93 Ratings
Project & financial reporting3.04 Ratings8.93 Ratings
Integration with accounting software9.01 Ratings00 Ratings
Best Alternatives
Kanban ToolPaymo
Small Businesses
Stackby
Stackby
Score 9.6 out of 10
Stackby
Stackby
Score 9.6 out of 10
Medium-sized Companies
SAP Ruum
SAP Ruum
Score 9.0 out of 10
SAP Ruum
SAP Ruum
Score 9.0 out of 10
Enterprises
Quickbase
Quickbase
Score 9.2 out of 10
Quickbase
Quickbase
Score 9.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
Kanban ToolPaymo
Likelihood to Recommend
9.9
(11 ratings)
7.0
(10 ratings)
Likelihood to Renew
9.1
(2 ratings)
-
(0 ratings)
Usability
6.0
(4 ratings)
9.0
(1 ratings)
Support Rating
8.3
(4 ratings)
8.9
(3 ratings)
Implementation Rating
8.2
(1 ratings)
-
(0 ratings)
User Testimonials
Kanban ToolPaymo
Likelihood to Recommend
Shore Labs
Kanban is well suited for a fast-paced working environment for larger teams who want continuous communication with users. Kanban is good for rapid development and daily meetings for updates and statuses. Kanban is less suited for smaller teams or groups who don't require collaboration and constant communication with involved users. Kanban is time-consuming and it takes additional effort outside of your regular work to maintain and manage the tool.
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ProfitSolv
Beautiful interface throughout, easy setup, most natural progressions are fluid and easy to use. Browser functionality allows us to use it cross-platform. Very reasonable pricing model as well. We have had a little trouble using Paymo for the entire creative process to have proofs reviewed and approved. Also, have to use external forms to have work submitted from campus.
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Pros
Shore Labs
  • It provides a good basic overview of where tasks are on a timeline (particularly helpful for a pull-based approach).
  • It provides a good collaborative space to have multiple folks commenting on multiple tasks.
  • It does a good job of managing very basic visual elements of an agile development cycle.
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ProfitSolv
  • The ability to code exactly what time I worked on a project enables me to bill clients more accurately and within different minimums, which besides more accurately tracking time, this has been extremely helpful as I negotiate contracts for services and offer different deals with potential clients. Some are billed to the minute, some in 15-minute minimums, and some in 20-minute blocks.
  • The live reports are great, showing time spent in the minimums that I've set, while also including as much detail as I wish to share.
  • I've now started just writing my notes into the tracker, which are then carried into the live reports - this eases my needing to send logs to clients, as well as helping me to keep projects on track.
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Cons
Shore Labs
  • Kanban does not show the task or story clearly. You have to open the project separately to view the details of the project.
  • Kanban gives a higher level project management view but it lacks customization and personal settings features.
  • I would like to see Kanban provide mobile access to their tool, data, and board. This would be very useful for all companies and provide an increase in efficiency and productivity.
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ProfitSolv
  • It would be really helpful if on the timer tool, they asked you to switch projects when you stop the timer, so it could fill that time in right away for you.
  • I never use the 'My Tasks' because I don't fully understand how to integrate it to be useful to what our purposes are in Paymo. Some Youtube tutorials might be helpful
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Likelihood to Renew
Shore Labs
We are more likely than not to renew our use of Kanban. Even with its limits, it still is a good product that fulfills our needs.
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ProfitSolv
No answers on this topic
Usability
Shore Labs
Again, this is a strong tool for software teams using Agile that are distributed across multiple geographies. It can be good for co-located teams too, but there are better platforms on the market like JIRA that provide a more built-out story.
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ProfitSolv
It is a complete, a bit overambitious app but with many features that are needed. I didn't need most of the features but managed to make the most of the two I was using. Also, I think it is a well-rounded app and I am considering moving some team collab there.
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Support Rating
Shore Labs
This is the best tool I had a chance to work with- since I started to use it I saved a lot of time and I made my work go smoothly.
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ProfitSolv
Good! Fast, excellent, speedy responses. They always wanted to know why and how they could improve on something (good on receiving feedback, too). Not that they were much needed, but my limited experience with them is good; they were really keen to understand what the problem was really about and how they could help with it.
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Alternatives Considered
Shore Labs
We've only tried JIRA Agile and KanbanFlow before. Kanban Tool was the one that our team actually liked and enjoyed working with. Also - it's been much easier to get started with and to understand than some of the other two (JIRA in particular). Although JIRA has many more features that we would have possibly used, the user feedback on it was so poor we were afraid that the negativity would create time wasted and less "job satisfaction" amongst the team.
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ProfitSolv
We still use Trello and Slack, but Basecamp and HubSpot are too much for our operation to manage or integrate. Paymo is missing some of the tracking features of HubSpot and isn't as universally used as Basecamp but we've been with them for 8 years and they seem to know what matters most to their user base
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Return on Investment
Shore Labs
  • Better communication and organization of ongoing projects.
  • We are a very small team, with many areas to work on. Having everything in one system gives us a lot of visibility.
  • Greatly reduced costs from using other tools that were much more expensive.
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ProfitSolv
  • Gives me more accurate time that I've spent on projects compared to older methods I've used.
  • Has data that I can pull together, for example my boss wanted to know the percentage of time I'd spent working on projects for one client compared to everything else - I was able to give them an accurate percentage.
  • Forces you to stay on top of jobs, which can lengthen the time to complete something
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ScreenShots

Kanban Tool Screenshots

Screenshot of Visual project management tool - Kanban board from Kanban Tool.Screenshot of The collection of Power-Ups form Kanban ToolScreenshot of Kanban Tool board example, with My Work widget, Recurring and Postponed Tasks visible in the side panel. User's own background selected.Screenshot of Kanban Tool  board example. Default light theme applied.Screenshot of Kanban Tool - an open card view, with comments in the side panel. The choice of what fields show on cards is with the user.Screenshot of Kanban Tool's free Power-Ups  for user's own activation.

Paymo Screenshots

Screenshot of List View.Screenshot of Table View.Screenshot of Gantt Chart View.Screenshot of Full Task Details.Screenshot of Team Scheduling.Screenshot of Leave Planner.