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Remember the Milk

Remember the Milk


What is Remember the Milk?

Remember the Milk is a task management and to-do list application from the company of the same name headquartered in San Francisco.

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Recent Reviews

TrustRadius Insights

Users have been relying on this product for years to keep their tasks updated and organized, particularly in teaching tasks. The …
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Pro Plan


On Premise
per year

Basic Plan



Entry-level set up fee?

  • No setup fee


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $39.99 per year
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Product Details

What is Remember the Milk?

Remember the Milk is a task management and to-do list application from the company of the same name headquartered in San Francisco. Users enter task's properties in one line, including due date, priority, repeat, and tags. And then users get reminded by email, text, IM, Twitter, and mobile apps (Android, iOS, BlackBerry 10). Users can create as many tasks as required, and make lists both organized and colorful with tags.

Remember the Milk also allows subtasks. Subtasks break tasks down into smaller, more manageable pieces. Users can create any number of subtasks for a task, and those subtasks can have their own subtasks, too. Lists can be shared, and files can be shared with others through lists through integrations with Google Drive, and Dropbox.

Remember the Milk also provides a search wizard so users can more easily locate tasks. And its Smart Lists are special lists based on search criteria (e.g., high priority tasks due this week) to ensure the most important tasks are not missed, or tasks that are continually postponed are completed, or just to help the user look for some quick wins. The wizard features almost 50 different search operators.

Remember the Milk is available with apps for the web, Mac, Windows, Linux, Apple Watch, iPhone, iPad, Android phones & tablets, BlackBerry 10, and Fire. And while an integration with Zapier is featured, Remember the Milk also offers MilkScript, to make it easy to automate a wide variety of things—for example, creating tasks from templates, removing unused tags, generating task reports. The Basic plan is free, and the Pro Plan is available for $39.99 per year, and unlocks advanced features (e.g. advanced sorting and grouping, integrations with Zapier and MilkScript automation, subtasks, themes, tag colors, attachments, and priority support among other features.

Remember the Milk Video

remember the milk app

Remember the Milk Integrations

Remember the Milk Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Linux, Mac
Mobile ApplicationApple iOS, Android, Blackberry, Fire Tablet
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Users have been relying on this product for years to keep their tasks updated and organized, particularly in teaching tasks. The software's ability to connect tasks with the calendar has been highly valued by users, as it allows for even more organization and seamless scheduling. In terms of affordability, customers have praised this product for its reasonable cost compared to the value it provides. Outlook users, specifically, have found this product to be their best solution for to-do apps, with its automatic synchronization feature saving them time and providing reliability. It serves as a helpful tool for recording and managing tasks, becoming a dependable guide for daily activities. Users have also found it effective in improving productivity by helping them complete projects and tasks on time. For teams using the product, the ability to share tasks and delegate responsibilities has been a valuable feature. Moreover, users appreciate the software's non-distracting and user-friendly nature, allowing for streamlined productivity and effective goal tracking. Overall, this product successfully solves the problem of staying organized and managing tasks, leading to better time management and improved productivity in both professional and personal settings. The free version is considered sufficient by many users, although the paid version offers additional perks. Furthermore, its ability to sync with Android apps has proven beneficial for users who need to stay organized on the go. By reducing reliance on physical notes and offering customizable features that cater to specific needs, this software facilitates increased efficiency and organization in task management. Additionally, users have implemented task management methodologies such as Getting Things Done with this product's support. The smart add syntax and robust task search syntax have received high praise from users, allowing efficient task management and complex search queries. The mobile app design has been well-received too; it grants access to all features available on the web app while offering a Material design interface appreciated by Android users. Its integration with Gmail is particularly time-saving since users can add tasks directly from their email accounts. This product fulfills the role of a helpful brain dumping tool, aiding users in remembering various tasks and information across multiple projects. Lastly, the mobile app's convenience allows users to add and manage tasks anytime and anywhere.

Flexibility and Adaptability: Many users have praised Remember the Milk for its flexibility and adaptability, stating that it supports the GTD methodology and can be easily customized to fit their personal task management style. This indicates that the app offers a versatile solution that caters to different needs and preferences.

Nesting Lists: The nesting lists feature in Remember the Milk has been highly appreciated by users, with several reviewers mentioning its usefulness. This feature allows them to create parent tasks with multiple subtasks, providing a hierarchical structure that makes it easier to manage complex projects. Users find this organization system valuable for staying organized and on top of their tasks.

Multi-Platform Accessibility: A significant advantage highlighted by many users is the availability of Remember the Milk on various platforms, including BlackBerry 10. This indicates that the app is accessible and convenient to use across multiple devices, allowing users to stay productive regardless of their preferred platform or device.

Outdated User Interface: Several users have mentioned that they find the user interface of the software to be outdated and reminiscent of the 90s. They express a desire for a more modern look and feel that aligns with current design standards.

Steep Learning Curve: Many reviewers have highlighted their struggle with the steep learning curve associated with this product. Even after using it for over a year, they still feel there is much they don't know about its functionality, indicating a need for improved user onboarding and educational resources.

Underdeveloped Task Promoting/Prioritizing Feature: Some users have reported that the task promoting/prioritizing feature in this software is not fully developed and does not consistently work as intended. This inconsistency undermines its usefulness in effectively managing tasks and priorities.

Users commonly recommend the following suggestions for this software:

Consider starting with the free version. Many users suggest trying out the free version of the software before upgrading to the paid version. This allows users to familiarize themselves with the features and determine if it meets their needs.

Utilize the software for individual task management. Several users recommend using this software for organizing personal to-do lists and tasks. It offers features like setting start dates and accessing tasks from multiple devices, making it useful for managing individual workloads.

Print lists for collaborators who prefer non-digital methods. Some users recommend printing task lists from the software. This allows collaborators who are not accustomed to using digital apps to still participate in project management or task assignments.

These recommendations highlight the value of exploring both the free and paid versions, utilizing the software for individual task management, and accommodating collaborative workflows that involve non-digital preferences.

Attribute Ratings


(1-3 of 3)
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Jürgen Strauss | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Remember the Milk is used to manage all tasks, both personal and professional, keep notes related to those tasks, and set reminders. We can add tasks directly from Gmail without leaving the inbox at all. The added tasks can include a link back to the original email, and of course, you can add the due date, add to an appropriate list and tag the task. A really useful time-saver.
  • Mobile App
  • Quickly enter new tasks
  • Reminders
  • More native project management features - replace our project management apps
Personal and team task management - Remember the Milk also now works with Google Assistant, so it's possible to tell the Assistant to set up a new task, a reminder, or tell me about what is due and what is coming up. A native Windows app, integration with Zapier and IFTT makes this an invaluable part of our productivity suite.
  • Saved multiple hours each week per user
  • Todoist: To-Do List & Task Manager
Very similar features. Remember the Milk has been around for longer and has constantly been improving by adding features such as integration with Zapier and IFTT; enabling attachments from Dropbox and Google Drive; integrating with Google Assistant and Siri; and smartwatches. Unlike many other apps, RTM makes it easy to import and export tasks.
Score 7 out of 10
Vetted Review
Verified User
Remember the Milk is a great way to track personal and professional tasks, as well as lists. It is a great brain dumping tool and is helpful for when I want to remember many different things, maybe even across multiple projects. I like how there is a mobile app as well, so I can add to it on the go.
  • Mobile app
  • Assign tasks for others
  • Lists as well as tasks
  • Some features locked behind a pro account
  • Maybe be a lot of features for someone who just wants a simple task app
  • Sometimes easy to confuse task item with list items
I think Remember the Milk is a great tool for managing tasks and information. However, it depends on what the person is looking for. If you are looking for just a simple task management tool without any bells and whistles, this may be a lot, as it has a lot of advanced features (and even more if you go pro). If you are looking for a more robust task management tool with the option to add priorities, tags, categories, and assign tasks to others, this may be more suited for this. It is also helpful for managing lists like shopping lists or project lists.
  • Allows me to see my tasks at a glance easier and stay on top of things
  • Lets me manage my personal and professional lists easier
  • Allows me to share or delegate tasks to others when necessary
Google Tasks is a much simpler task-keeping interface, and I use it for the most important tasks on my phone. It does not offer tags, priorities, or distinguish between lists/tasks. It does let me star tasks, but does not let me determine the priority levels. I can also move tasks to different lists, but they can be hard to manage if there are too many, so I generally do not use this feature.

For me, Google Tasks is ideal for very simple "I need to write this down" type tasks that are of high priority. It is not a good brain dumping tool because tasks can easily get lost. This is more for those nagging tasks that I want to do and make sure there is an appropriate alarm for. It also integrates well with my Android home screen.

However, when I have lots of tasks I want to categorize, or I do want to do more of a brain dump type thing, I think Remember the Milk is far better. I can have more control over priorities, tags, assigning tasks to others, and other robust features.
Mark Shnier | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I just use it for myself to manage my to-do lists for work I owe my various clients, and also for my own personal non-business to-do's.
  • Syncs across all platforms and devices.
  • Allows for prioritization in an intuitive way.
  • Has an App in the Apple App store.
  • It does what I need it to do.
Best suited for individual task management and not across an organization where visibility across different users is required.
  • It allows me to not forget my tasks I owe my clients.
The main reason I like it is because it Syncs across all my devices and I like the feature to organize the Priorities by drag and drop
I have had few reasons to call support, the only reason was over a billing issue and they resolved the issue quickly,.
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