Workspace Planning Software

Workspace Planning Software Overview

Workspace Planning Software configures new workspaces and fine-tunes existing workspaces to optimize efficiency and productivity. It evaluates how the current workspace is being used, identifying spaces that are underutilized or nearing full capacity. The software drafts detailed occupancy and resource plans for floors, buildings, and multiple sites.

These tools readily explore and test different workplace scenarios to determine the best options, and enable the quick reorganization of seating for large teams in multiple locations. They also automatically factor in safe distanced seating, while reporting on resource, lease, and usage information. The software analyses space costs, occupancy rates, and provides chargeback reports. Its detailed visual representations of workspaces make it easier to review or modify plans.

Vendors commonly bundle workspace management features together with workspace planning tools. Workspace management software supports the booking of rooms, desks, and related resources, facility requests, and managing moves. Workspace planning functions are part of Integrated Workplace Management Systems (IWMS).

Best Workspace Planning Software include:

OfficeSpace Software, IBI Group InForm Office, Nexudus, OfficeRnD Flex, essensys, Cobot, Eden, and UnSpot.

Workspace Planning Products

(1-25 of 54) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

Workday Adaptive Planning
Customer Verified
Top Rated

Workday Adaptive Planning(formerly Adaptive Insights) is a financial planning and reporting tool. It includes automated budgeting and forecasting, financial reporting, and other active planning capabilities, including integrations with third-party products like Salesforce.

Key Features

  • Forecasting (156)
    94%
    9.4
  • Management reporting (161)
    93%
    9.3
  • Financial budgeting (161)
    91%
    9.1
Accruent EMS Software

EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.

Robin

Robin, headquartered in Boston offers their meeting room booking system, featuring software for scheduling conference rooms, space management with workspace usage analytics, and integratable digital signage.

Skedda

Skedda is a space management platform that specializes in the management of office space, desks, meeting rooms and hybrid workplace scenarios.

SmartDraw

SmartDraw is a diagramming and flow chart building tool from SmartDraw Software in San Diego, California.

SiQ by iOFFICE + SpaceIQ

SiQ by iOFFICE + SpaceIQ is an IWMS / CAFD solution supplying facilities managers with space planning and move management support, as well as real estate forecasting. SpaceIQ was acquired by the We Company (WeWork) in summer 2019, then acquired by Archibus + Serraview, and since…

OfficeSpace Software

OfficeSpace Software, headquartered in New York, offers their workspace management and room booking platform, featuring room planning with mobile visual directory, the Move Manager room and space change scheduler and planning tool, the Request Manager facilities app, and other features.…

Teem by iOFFICE

Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and…

Condeco

Condeco, headquartered in London, offers their suite of workspace management and booking systems, featuring Condeco Meeting Room Booking app, supplying control over room availability, digital signage and screens, global location management, meeting reminders and email integration…

Archibus by iOFFICE + SpaceIQ

Archibus is an IWMS solution based on the IWMS capabilities of the former ARCHIBUS product line and the workspace planning and optimization solutions of the former Serraview, which merged with ARCHIBUS in December 2018.

Accruent FAMIS 360

FAMIS 360 (combining the 360Facility product with the FAMIS product line, from Accruent) is a real estate planning, facilities and space management platform from Accruent in Austin, emphasizing maintenance timing and cost optimization for safer and efficiently managed facilities.…

iOFFICE

iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.

UnSpot

After the pandemic, many employees no longer need to work from the office 5 days a week, and companies no longer need to have a workplace assigned to only 1 person, allowing different people to sit at the same place on different days. UnSpot helps users to:Find the best workplace,…

essensys

Designed for ambitious operators and landlords, essensys in London boasts providing the ultimate technology platform for flexible workspaces.

RoomSketcher

RoomSketcher from the company of the same name in Norway is a workspace planning software solution. RoomSketcher is also available for contractors and private individuals designing a home.

Serraview by iOFFICE + SpaceIQ

Serraview is a workforce space planning and optimization application developed by the company of the same name which merged with Archibus in 2019, and is now a part of a suite of products that inclue iOFFICE, and SpaceIQ.

Kensington Peripheral Technology

Kensington Peripheral Technology include cabling and power equipment, privacy equipment (e.g. shredder, privacy screen), as well as mice, trackballs, and keyboards.

Nuvolo

Nuvolo is a privately held cloud-computing software company headquartered in New Jersey, that develops Enterprise Asset Management software on the ServiceNow platform. Nuvolo features maintenance workflows and automation, field service management, as well as workplace planning or…

Office Control

Office Control is an IWMS solution designed to unify workspaces and empower workforces. It is presented by the vendor as a user-friendly software system, and as an ideal tool for real estate and facilities leaders, office managers, and individual companies that want to take control…

Lane Tenant & Workforce Experience Platform, from VTS

Lane is workplace experience platform, now from VTS (acquired November 2021). Lane is built to transform and connect the workplace with no-code enterprise software streamlines day-to-day office life—from room bookings and access management, to communications and commerce, to events,…

WorkChew

WorkChew is a marketplace that connects remote workers to the safe, productive coworking space in worker-friendly restaurants.It is focused on the B2B side of the business, signing up enterprises looking for flexible work options for their remote employees. The company also has a…

FMS:Analytics (Rifiniti)

FMS:Analytics (workplace analytics), now including Rifiniti which was acquired by FM:Systems in 2019, is a solution that automates data gathering, analysis and reporting to provide insights on workplace utilization, and employee mobility.

POC System

POC's Space Management platform is a graphical solution that helps users to utilize space inventory. It's dynamic and interactive interface provides a visual view of the entire asset. The platform serves as digital archive, and stores all the relevant information in one place, treating…

Cartegraph

Cartegraph, headquartered in Dubuque, Iowa, aims to build safer, more resilient and sustainable communities through better stewardship of buildings and infrastructure. They offer SaaS solutions that help government agencies, higher education institutions and private companies manage…

Proximity Space

Proximity coworking software helps automate membership management, reservations, billing, Wi-Fi control, building and door access, event promotion, and guest management. It offers a single solution that helps make daily operations at a coworking space easier for members.

Learn More About Workspace Planning Software

What is Workspace Planning Software?

Workspace Planning Software configures new workspaces and fine-tunes existing workspaces to optimize efficiency and productivity. It evaluates how the current workspace is being used, identifying spaces that are underutilized or nearing full capacity. The software drafts detailed occupancy and resource plans for floors, buildings, and multiple sites.

These tools readily explore and test different workplace scenarios to determine the best options, and enable the quick reorganization of seating for large teams in multiple locations. They also automatically factor in safe distanced seating, while reporting on resource, lease, and usage information. The software analyses space costs, occupancy rates, and provides chargeback reports. Its detailed visual representations of workspaces make it easier to review or modify plans.

Vendors commonly bundle workspace management features together with workspace planning tools. Workspace management software supports the booking of rooms, desks, and related resources, facility requests, and managing moves. Workspace planning functions are part of Integrated Workplace Management Systems (IWMS).

Workspace Planning Software Features

Workplace Planning Software will include many of the following features.

  • Occupancy and resource workspace planning
  • Scenario planning
  • Dashboards, data visualization, floor plans
  • Stack plans
  • Distance planners
  • Portfolio reporting
  • Utilization and cost analytics and reporting
  • Desk and room booking
  • Request management
  • Move management
  • Data security and privacy controls
  • Role-based permissions
  • Logging and auditing
  • Integrations with CAD or facility management tools

Workspace Planning Software Comparison

Consider the following when purchasing Workspace Planning Software.

Scope / Features Set: Workplace planning software can be purchased separately, with vendor products that include workplace management features, or as part of a larger Integrated Workplace Management System.

Pricing Information

Pricing models are driven by the number of sites, rooms, users, or employees. Limited introductory monthly pricing begins at less than $100. Yearly licensing ranges from $1,500 to $5,000 or more with quotes required for larger installations. Free trials are available.

Related Categories

Frequently Asked Questions

What does Workspace Planning Software do?

Workspace Planning Software creates resource and occupancy plans for floors and buildings across multiple sites. It identifies how workspace is being utilized and suggests how current and future workspaces can be best configured for maximum efficiency and productivity.

What are the benefits of using Workspace Planning Software?

Workspace Planning Software centralizes planning, promotes the efficient use of workspaces, reduces costs, enables the quick modification and updating of workspaces, helps plan for future growth, and supports informed decision making.



What are the best Workspace Planning Software products?

These are some of the popular Workspace Planning Software products.


How much does Workspace Planning Software cost?

Depending on the number of sites, rooms, or employees, yearly licensing ranges from $1,500 to $5,000 or more. Limited monthly plans start at less than $100. Price quotes are required for large installations. Free trials are available.