Workspace Planning Software

Workspace Planning Software Overview

Workspace Planning Software configures new workspaces and fine-tunes existing workspaces to optimize efficiency and productivity. It evaluates how the current workspace is being used, identifying spaces that are underutilized or nearing full capacity. The software drafts detailed occupancy and resource plans for floors, buildings, and multiple sites.

These tools readily explore and test different workplace scenarios to determine the best options, and enable the quick reorganization of seating for large teams in multiple locations. They also automatically factor in safe distanced seating, while reporting on resource, lease, and usage information. The software analyses space costs, occupancy rates, and provides chargeback reports. Its detailed visual representations of workspaces make it easier to review or modify plans.

Vendors commonly bundle workspace management features together with workspace planning tools. Workspace management software supports the booking of rooms, desks, and related resources, facility requests, and managing moves. Workspace planning functions are part of Integrated Workplace Management Systems (IWMS).

Best Workspace Planning Software include:

OfficeSpace Software, IBI Group InForm Office, OfficeRnD Flex, and essensys.

Workspace Planning Products

(1-25 of 39) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.
Accruent EMS Software

EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.

Robin

Robin, headquartered in Boston offers their meeting room booking system, featuring software for scheduling conference rooms, space management with workspace usage analytics, and integratable digital signage.

SmartDraw

SmartDraw is a diagramming and flow chart building tool from SmartDraw Software in San Diego, California.

SpaceIQ

SpaceIQ is an IWMS / CAFD solution supplying facilities managers with space planning and move management support, as well as real estate forecasting. SpaceIQ was acquired by the We Company (WeWork) in summer 2019.

OfficeSpace Software

OfficeSpace Software, headquartered in New York, offers their workspace management and room booking platform, featuring room planning with mobile visual directory, the Move Manager room and space change scheduler and planning tool, the Request Manager facilities app, and other features.…

Teem by iOFFICE

Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and…

Condeco

Condeco, headquartered in London, offers their suite of workspace management and booking systems, featuring Condeco Meeting Room Booking app, supplying control over room availability, digital signage and screens, global location management, meeting reminders and email integration…

Skedda

Skedda is a space management platform that specializes in the management of office space, desks, meeting rooms and hybrid workplace scenarios.

Archibus (ARCHIBUS + Serraview)

Archibus is an IWMS solution based on the IWMS capabilities of the former ARCHIBUS product line and the workspace planning and optimization solutions of the former Serraview, which merged with ARCHIBUS in December 2018.

FAMIS

FAMIS is a real estate planning, facilities and space management platform from Accruent in Austin, emphasizing maintenance timing and cost optimization for safer and efficiently managed facilities. It is part of the Accruent IWMS suite of applications.

essensys

Designed for ambitious operators and landlords, essensys in London boasts providing the ultimate technology platform for flexible workspaces.

iOFFICE

iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.

MRI CenterStone (formerly from Trimble)

CenterStone is CAFM (computer aided facility management) software specifically designed to help organizations streamline the tactical work of managing the complete lifecycle of workplace building processes, including space, moves, assets, work orders, and operations. Its developer,…

MRI ManhattanONE

ManhattanONE, now from MRI Software since its divestiture by Trimble, is an Integrated Workplace Management System (IWMS). Launched in 2020, it is presented as a comprehensive solution for centralizing key real estate functions and data analyses essential for optimizing real estate…

SpaceRunner

SpaceRunner is a web-based planning and management solution that is designed to visualize equipment, assets, and other data on any virtual image, map or floor plan. With SpaceRunner users can: upload floor plans or images, update equipment details, track equipment issues and events,…

AiM

AiM, from AssetWorks headquartered in Wayne, PA, is an integrated IWMS for space and move management, CMMS, as well as real estate capital planning and project management.

Wisp

Wisp is a SaaS space and occupancy management solution delivered by Gensler. Data is combined with interactive floor plans for real-time reporting. Real estate and facility teams excel with the right tools and metrics for strategic planning and daily management. The vendor says…

IBI Group InForm Office

IBI Group headquartered in Toronto offers InForm Office, the office space management software for facilities & maintenance management, space planning, and asset tracking.

Nexudus

Nexudus headquartered in London offers a white-label workspace planning technology solution for coworking spaces.

Floorplanner

Floorplanner.com headquartered in Rotterdam offers their cloud-based design tool dedicated to floor plans, available free, on a designer level plan, or an enterprise plan for office space design.

RoomSketcher

RoomSketcher from the company of the same name in Norway is a workspace planning software solution. RoomSketcher is also available for contractors and private individuals designing a home.

Korbyt Anywhere

Korbyt Anywhere, from RMG Networks company Korbyt headquartered in Addison, is a workplace experience platform that enables the user to publish once and reach everyone in the workplace with personalized content or data on any screen, anywhere.

OfficeRnD Flex

OfficeRnD headquartered in London offers a workspace management solution for coworking spaces.

Tango Space Management

Tango Analytics headquartered in Dallas offers the Tango Space Management application, providing a technology solution for space planning (e.g. utilization & occupancy), move planning, planning & forecasting, and related analytics.

Nuvolo

Nuvolo is a privately held cloud-computing software company headquartered in New Jersey, that develops Enterprise Asset Management software on the ServiceNow platform. Nuvolo features maintenance workflows and automation, field service management, as well as workplace planning or…

Learn More About Workspace Planning Software

What is Workspace Planning Software?

Workspace Planning Software configures new workspaces and fine-tunes existing workspaces to optimize efficiency and productivity. It evaluates how the current workspace is being used, identifying spaces that are underutilized or nearing full capacity. The software drafts detailed occupancy and resource plans for floors, buildings, and multiple sites.

These tools readily explore and test different workplace scenarios to determine the best options, and enable the quick reorganization of seating for large teams in multiple locations. They also automatically factor in safe distanced seating, while reporting on resource, lease, and usage information. The software analyses space costs, occupancy rates, and provides chargeback reports. Its detailed visual representations of workspaces make it easier to review or modify plans.

Vendors commonly bundle workspace management features together with workspace planning tools. Workspace management software supports the booking of rooms, desks, and related resources, facility requests, and managing moves. Workspace planning functions are part of Integrated Workplace Management Systems (IWMS).

Workspace Planning Software Features

Workplace Planning Software will include many of the following features.

  • Occupancy and resource workspace planning
  • Scenario planning
  • Dashboards, data visualization, floor plans
  • Stack plans
  • Distance planners
  • Portfolio reporting
  • Utilization and cost analytics and reporting
  • Desk and room booking
  • Request management
  • Move management
  • Data security and privacy controls
  • Role-based permissions
  • Logging and auditing
  • Integrations with CAD or facility management tools

Workspace Planning Software Comparison

Consider the following when purchasing Workspace Planning Software.

Scope / Features Set: Workplace planning software can be purchased separately, with vendor products that include workplace management features, or as part of a larger Integrated Workplace Management System.

Pricing Information

Pricing models are driven by the number of sites, rooms, users, or employees. Limited introductory monthly pricing begins at less than $100. Yearly licensing ranges from $1,500 to $5,000 or more with quotes required for larger installations. Free trials are available.

Frequently Asked Questions

What does Workspace Planning Software do?

Workspace Planning Software creates resource and occupancy plans for floors and buildings across multiple sites. It identifies how workspace is being utilized and suggests how current and future workspaces can be best configured for maximum efficiency and productivity.

What are the benefits of using Workspace Planning Software?

Workspace Planning Software centralizes planning, promotes the efficient use of workspaces, reduces costs, enables the quick modification and updating of workspaces, helps plan for future growth, and supports informed decision making.



How much does Workspace Planning Software cost?

Depending on the number of sites, rooms, or employees, yearly licensing ranges from $1,500 to $5,000 or more. Limited monthly plans start at less than $100. Price quotes are required for large installations. Free trials are available.