Integrated Workplace Management (IWMS) Systems

Integrated Workplace Management (IWMS) Systems Overview

What are Integrated Workplace Management Systems?

Integrated Workplace Management Systems (IWMS) support the management of real estate assets. They combine workplace planning, maintenance orchestration, and sustainability management in a single platform.


IWMS are also used for capital project planning and budgeting related to real estate assets. They reduce risk associated to modernization and expansion by centralizing data and providing “what-if” analyses.

IWMS Features & Capabilities

IWMS provide administrative control over space planning and maintenance. Features relevant to managing individual properties are:

  • Facilities management (e.g. space planning, equipment tracking)

  • Personnel planning (e.g. seating chart, meeting room planning, etc.)

  • Workspace optimization (e.g. office equipment planning)

  • Space usage tracking

  • Maintenance planning (e.g. cost and budgeting, dispatching)

  • Maintenance equipment management

  • Work order requests

  • Mobile surveying and inspections

  • Energy and resource consumption management

  • Environmental planning and compliance

  • Building system automation

  • 3D modeling tools

IWMS and Capital Project Planning

Integrated Workplace Management Systems do not just support facilities with maintenance and office planning. Many IWMS contain budgeting features for managing multiple properties. These prepare companies for growth needs and infrastructural changes. Features include:

  • Capital budgeting and asset cost tracking

  • Scenario cost modeling and forecasting

  • Lease accounting and rent payment management

  • Project management functionality

  • Construction planning, bidding, and budgeting

  • Strategic real estate portfolio management

  • Multi-currency and multi-accounting

Integrations

IWMS may integrate with CAD applications for modeling spaces. A geospatial extension via a GIS is common for move and growth planning. Additionally, they may integrate with Enterprise Asset Management (EAM) applications, or workforce management system to deploy maintenance personnel.

Pricing Information

Many IWMS vendors offer modular solutions. Companies managing a single building might not need capital project planning but require equipment tracking and maintenance. Generally, IWMS are available on a subscription basis. Lower tier subscriptions support space planning or a limited aspect of IWMS like lease management or building maintenance. Higher tier packages bundle capabilities to manage multiple properties and growth forecasting.

Integrated Workplace Management (IWMS) Products

(1-25 of 32) Sorted by Most Reviews

Lucernex Lease Administration & Accounting, an Accruent company

Accruent acquired Lucernex in 2017 to boost its IWMS or asset management portfolio. Lucernex Lease Administration & Accounting is a real estate lifecycle management platform emphasizing compliant financial contracts and accountancy.

SpaceIQ

SpaceIQ is an IWMS / CAFD solution supplying facilities managers with space planning and move management support, as well as real estate forecasting. SpaceIQ was acquired by the We Company (WeWork) in summer 2019.

Tririga

IBM Tririga is an integrated workplace management system (IWMS) supporting facilities management, real estate portfolio management, space management, and environmental / energy management.

Accruent CMMS - Maintenance Connection

Accruent CMMS - Maintenance Connection is a multi-site facilities management platform acquired by Accruent in June 2018 and now part of the Accruent IWMS portfolio of products.

FAMIS

FAMIS is a real estate planning, facilities and space management platform from Accruent in Austin, emphasizing maintenance timing and cost optimization for safer and efficiently managed facilities. It is part of the Accruent IWMS suite of applications.

Primavera Unifier

Facilities Asset Management Software Oracle Primavera Unifier aims to drive best practices that increase visibility and efficiency, allowing users to leverage extensive configurability along with prebuilt processes to automate any business process with custom forms and workflows.…

Archibus (ARCHIBUS + Serraview)

Archibus is an IWMS solution based on the IWMS capabilities of the former ARCHIBUS product line and the workspace planning and optimization solutions of the former Serraview, which merged with ARCHIBUS in December 2018.

iOFFICE

iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.

Planon Universe

Planon Universe is a software platform that combines configurable standard software with integration technology, as well as best practice and professional services. The vendor include what they describe as a secure and reliable cloud service, high performing IoT technology, and…

Indus Workplace Management

Indus Systems in Massachusetts offers an IWMS.

Accruent 360Facility

360Facility is a property and asset maintenance management platform emphasizing operational efficiency and cost control, from Accruent headquartered in Austin. It is part of the Accruent IWMS suite of products.

AiM

AiM, from AssetWorks headquartered in Wayne, PA, is an integrated IWMS for space and move management, CMMS, as well as real estate capital planning and project management.

Pacific Controls Galaxy

Pacific Controls headquartered in Dubai offers the Galaxy city and energy management platform, providing energy management and performance tracking for a wide variety industries including hotel properties, resorts, and other industries.

DEXMA Energy Intelligence By Spacewell

Founded in 2007, DEXMA By Spacewell is a software company that provides cloud-based Energy Management Solutions for both tertiary and industrial buildings that enable facility managers, energy auditors and building owners across the world to detect, analyse and optimise energy consumption…

Service Works QFM

Service Works Global headquartered in London offers the QFM IWMS suite.

Tango IWMS Suite

Tango Analytics specializes in IWMS and offers a suite of products dedicated to it including: - Geospatial Location Platform which provides both a single source of truth for all location information, including sites, stores, offices, production facilities and leases, as well as…

Planon Universe for Corporate Real Estate and Facility Managers

Planon Space & Workplace Management solution supports all processes to plan, allocate, analyze, and change all connections between departments and spaces, people and spaces, assets and spaces, and workplaces and spaces.

Energisme

Energisme is a software energy intelligence and energy management solution from the French company of the same name. It allows companies and local authorities to take control of their energy expenses.

DAPESCO Jool

DAPESCO with offices in Belgium and France offers Jool, an augmented intelligence software tool for energy managers.

eSight Software

eSight Energy in Schaumberg specializes in energy management software and services. Their energy suite eSight is a fully web enabled energy monitoring and targeting package, offering a comprehensive and intuitive energy management suite providing an extensive range of techniques…

Dude Solutions Energy Management

Dude Solutions Energy Management is a user side utilities management application that enables users to create unprecedented clarity into utility bills and identify areas of cost savings while improving facility’s conservation programs and syncing with ENERGY STAR®, to avoid billing…

Dude Solutions Capital Forecasting

Dude Solutions Capital Forecasting is a solution designed to enable teams to predict and prioritize asset maintenance based on accurate lifecycle information and best practices, preventing unforeseen drains on finances for greater control.

Dude Solutions SmartGov Community Development

Part of Dude Solutions' IWMS suite, SmartGov Community Development lets users manage all essential processes tied to permitting, licensing, inspections and code enforcement in a single web-based system that is hosted in the Amazon Web Services (AWS) cloud.

Spacewell (MCS IWMS)

Spacewell headquartered in Antwerp presents their IWMS suite for commercial and corporate real estate. The suite contains solutions for facilities management with work order management and BIM-enabled asset tracking, energy management, workspace planning, as well as visitor management…

Axxerion, by Spacewell

Axxerion is an IWMS solution featuring facility management and employee comfort experience analytics. Headquartered in the US, Axxerion is a Spacewell brand since 2019.