Best Integrated Workplace Management (IWMS) Systems include:
Primavera Unifier, Tririga, SpaceIQ by Eptura, Archibus by Eptura, Accruent Corporate Real Estate Management (Discontinued), WorkInSync, Planon Universe, FMS:Workplace, MRI ManhattanONE and iOFFICE by Eptura.
WorkInSync is presented as a single app to manage all hybrid workplace needs. Globally, organizations have started adopting a hybrid workplace, with employees opting WFO/WFH as per their convenience.This has actually introduced new challenges in their life. WorkInSync enables companies…
Facilities Asset Management Software Oracle Primavera Unifier aims to drive best practices that increase visibility and efficiency, allowing users to leverage extensive configurability along with prebuilt processes to automate any business process with custom forms and workflows.…
FAMIS 360 (combining the 360Facility product with the FAMIS product line, from Accruent) is a real estate planning, facilities and space management platform from Accruent in Austin, emphasizing maintenance timing and cost optimization for safer and efficiently managed facilities.…
Building owners, landlords and companies can struggle with data gathering, space optimisation and monitoring usage in a structural way across an organisation. So Workero offers workplace solutions at every one of these stages, with a marketplace that supports instant office space…
The Concerto property asset and project management software suite provides web based, off-the-shelf solutions for asset, project and facilities management.
Brightly Energy Management is a user side utilities management application that enables users to create unprecedented clarity into utility bills and identify areas of cost savings while improving facility’s conservation programs and syncing with ENERGY STAR®, to avoid billing surprises.…
Haltian Empathic Building is a solution for digital workplaces designed to save time, provide more choice,, and hel users to be healthier. The Empathic Building digital twin aims to give a superb end-user experience and deliver the key data for operational excellence. The solution…
Pacific Controls headquartered in Dubai offers the Galaxy city and energy management platform, providing energy management and performance tracking for a wide variety industries including hotel properties, resorts, and other industries.
Service Works Global headquartered in London offers the QFM IWMS suite.
Planon Space & Workplace Management solution supports all processes to plan, allocate, analyze, and change all connections between departments and spaces, people and spaces, assets and spaces, and workplaces and spaces.
Energisme is a software energy intelligence and energy management solution from the French company of the same name. It allows companies and local authorities to take control of their energy expenses.
DAPESCO with offices in Belgium and France offers Jool, an augmented intelligence software tool for energy managers.
Planon Universe for Higher Education helps university real estate and facilities management professionals overcome challenges represented by their diverse mix of buildings, infrastructure and facilities, regulatory compliance, sustainability objectives, security issues, and changing…
Indus Systems in Massachusetts offers an IWMS.
eSight Energy in Schaumberg specializes in energy management software and services. Their energy suite eSight is a fully web enabled energy monitoring and targeting package, offering a comprehensive and intuitive energy management suite providing an extensive range of techniques…
Founded in 2007, Spacewell Energy (Dexma) is a Barcelona-based software company that provides cloud-based Energy Management Solutions for both tertiary and industrial buildings that enable facility managers, energy auditors and building owners across the world to detect, analyse…
Ecsy is an IWMS software that covers functionalities that include: lease and portfolio, project management, space planning, facility, stock. The drawings are the heart of the property management system. The tool integrates a drawing module, and space planning studies are done online…
MRI Evolution (formerly FSI Concept Evolution) helps to improve productivity by allocating based on resource schedules, suitability, and proximity, providing the automatic prioritisation of tasks. The solution also automates compliance checks to ensure FM operations adhere to best-…
ManhattanONE, now from MRI Software since its divestiture by Trimble, is an Integrated Workplace Management System (IWMS). Launched in 2020, it is presented as a comprehensive solution for centralizing key real estate functions and data analyses essential for optimizing real estate…
What are Integrated Workplace Management Systems (IWMS)?
Integrated Workplace Management Systems (IWMS) organize, manage, and track workplace resources including real estate, workspaces, facilities, technology, and equipment with the goal of optimizing resource utilization. It is used by real estate professionals, facilities management, and IT departments.
This integrated solution centralizes information and consolidates the planning, scheduling, maintenance, and control of workplace assets to maximize their usage and value. IWMS data contributes to informed occupancy and space management decisions. Its analytics offer multiple scenarios to understand the impact of different planning options.
IWMS is used by building owners, operators, and construction managers for real estate capital project budgeting and planning. Working with building management systems, IWMS contributes to sustainability by helping to maximize the efficient use of energy and water resources.
IWMS’s workspace features helped businesses adjust to the pandemic’s impact on the workplace by accommodating health and safety issues and a hybrid workforce
IWMS Functional Components
IWMS solutions offer these modular components
- Real Estate and Lease management
- Facilities and Space management
- Maintenance management
- Capital Project management
- Environmental Sustainability management
IWMS often include integrations with these systems.
- Enterprise Asset Management Software (EAM)
- Enterprise Resource Planning Systems (ERP)
- Computer-Aided Design Software (CAD)
- Geographic Information Systems (GIS)
- Accounting Software
- Human Resource Software (HR)
Integrated Workplace Management Systems (IWMS) Features
IWMS Shared Features
- Central repository for all data and documents including plans, approvals, budgets, schedules, assets, and vendors
- Customizable workflows
- Support for multiple types of company property
- Analytics, dashboards, and reporting
- Project management
- Mobile apps
Real Estate and Lease Management Features
- Property Records including size, location, value, and occupancy information
- Lease administration and accounting
- Lease records including terms, start/end dates, owner, and lessee
Facilities and Space Management Features
- Floor plan modeling and visualization with CAD integration
- Personnel and equipment planning for workspace optimization
- Meeting space and desk management and scheduling
- Utilization metrics
- Needs analysis
- Equipment inventory and tracking
- IoT for occupancy data
- Move management
Maintenance Management Features
- Asset inventory - database includes location and ownership
- Parts Inventory
- Service requests
- Predictive maintenance
- Maintenance history
IWMS Capital Project Management Features
- Asset cost tracking
- Cost modeling and forecasting
- Lease and rental accounting and payment management
- Project management
- Construction planning, budgeting, and bidding
- Real estate portfolio management
Environmental Sustainability Management Features
- Energy and water management
- Monitoring and trend analytics
- IoT sensors for lighting, temperature, and ventilation management
Integrated Workplace Management Systems (IWMS) Comparison
Consider the following when purchasing IWMS.
Use Case: Vendors offer a modular approach to IWMS deployment. In addition, the large functional modules are often broken down into smaller components for purchase, allowing a company to buy a subset of features. For example, only purchasing occupancy planning features from within a facilities management module or only purchasing the energy management features within a sustainability management module. This way a company can select only those functions and features they require.
Scale: Companies that have vast assets, multiple properties, and large or distributed workforces will especially benefit from an integrated workplace solution.
Integrated Workplace Management Systems pricing is usually based on a monthly or yearly subscription fee. Vendors offer a modular approach to IWMS which allows buyers to select only those functions and features they require. This necessitates obtaining a vendor price quote. Free trials are sometimes available.