Integrated Workplace Management (IWMS) Systems
Integrated Workplace Management Systems (IWMS) Overview
What are Integrated Workplace Management Systems?
Integrated Workplace Management Systems (IWMS) support the management of real estate assets. They combine workplace planning, maintenance orchestration, and sustainability management in a single platform.
IWMS are also used for capital project planning and budgeting related to real estate assets. They reduce risk associated to modernization and expansion by centralizing data and providing “what-if” analyses.
IWMS Features & Capabilities
IWMS provide administrative control over space planning and maintenance. Features relevant to managing individual properties are:
Facilities management (e.g. space planning, equipment tracking)
Personnel planning (e.g. seating chart, meeting room planning, etc.)
Workspace optimization (e.g. office equipment planning)
Space usage tracking
Maintenance planning (e.g. cost and budgeting, dispatching)
Maintenance equipment management
Work order requests
Mobile surveying and inspections
Energy and resource consumption management
Environmental planning and compliance
Building system automation
3D modeling tools
IWMS and Capital Project Planning
Integrated Workplace Management Systems do not just support facilities with maintenance and office planning. Many IWMS contain budgeting features for managing multiple properties. These prepare companies for growth needs and infrastructural changes. Features include:
Capital budgeting and asset cost tracking
Scenario cost modeling and forecasting
Lease accounting and rent payment management
Project management functionality
Construction planning, bidding, and budgeting
Strategic real estate portfolio management
Multi-currency and multi-accounting
IWMS may integrate with CAD applications for modeling spaces. A geospatial extension via a GIS is common for move and growth planning. Additionally, they may integrate with Enterprise Asset Management (EAM) applications, or workforce management system to deploy maintenance personnel.
Many IWMS vendors offer modular solutions. Companies managing a single building might not need capital project planning but require equipment tracking and maintenance. Generally, IWMS are available on a subscription basis. Lower tier subscriptions support space planning or a limited aspect of IWMS like lease management or building maintenance. Higher tier packages bundle capabilities to manage multiple properties and growth forecasting.
Integrated Workplace Management (IWMS) Products
Accruent acquired Lucernex in 2017 to boost its IWMS or asset management portfolio. Lucernex Lease Administration & Accounting is a real estate lifecycle management platform emphasizing compliant financial contracts and accountancy.
GoSpotCheck enables brands to streamline their sales and merchandising team's surveys, audits and reports through mobile data collection. Companies can arm their teams with GoSpotCheck's mobile app to get real-time information about merchandising, product line performance and competitive research....
Maintenance Connection CMMS platform is a multi-site facilities management platform acquired by Accruent in June 2018 and now part of the Accruent IWMS portfolio of products.
FotoNotes is a mobile and cloud solution that transforms how businesses capture and communicate information from the field. FotoNotes lets companies that rely heavily on remote workers replace inefficient processes with a single, easy-to-use mobile solution that improves workforce productivity,...
FAMIS is a real estate planning, facilities and space management platform from Accruent in Austin, emphasizing maintenance timing and cost optimization for safer and efficiently managed facilities. It is part of the Accruent IWMS suite of applications.
FM:Systems headquartered in Raleigh, North Carolina offers a property management and IWMS solution.
The Accruent product automates the entire lifecycle of real estate activities to provide clarity and visibility to maximize the performance of locations. The Accruent product line helps customers right-size their portfolios and actively manage occupancy and facilities costs.
Indus Systems in Massachusetts offers an IWMS.
iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.
Trimble Manhattan is an Integrated Workplace Management System (IWMS) and was acquired by Trimble with Manhattan Software in 2014.
360Facility is a property and asset maintenance management platform emphasizing operational efficiency and cost control, from Accruent headquartered in Austin. It is part of the Accruent IWMS suite of products.
Meridian is an ALIM and Engineering Information Management software. It is now part of the Accruent IWMS offerings since Accruent acquired asset lifecycle information management software platform and company BlueCielo in November 2017 to expand its global footprint and enhance the engineering and...
SpaceIQ, headquartered in Mountain View, offers their IWMS / CAFD solution supplying facilities managers with space planning and move management support, as well as real estate forecasting.
AiM, from AssetWorks headquartered in Wayne, PA, is an integrated IWMS for space and move management, CMMS, as well as real estate capital planning and project management.
Dude Solutions offers their CMMS Asset Essentials, a cloud-based applications supporting maintenance activity administration, tracking and operations support. Asset Essentials presents a complete IWMS solution when paired with Dude Solutions' capital planning, energy and resource consumption...
Wisp is a SaaS space and occupancy management solution delivered by Gensler. Data is combined with interactive floor plans for real-time reporting. Real estate and facility teams excel with the right tools and metrics for strategic planning and daily management. The vendor says Wisp is unique in...