Integrated Workplace Management (IWMS) Systems
Integrated Workplace Management Systems (IWMS) Overview
What are Integrated Workplace Management Systems?
Integrated Workplace Management Systems (IWMS) support the management of real estate assets. They combine workplace planning, maintenance orchestration, and sustainability management in a single platform.
IWMS are also used for capital project planning and budgeting related to real estate assets. They reduce risk associated to modernization and expansion by centralizing data and providing “what-if” analyses.
IWMS Features & Capabilities
IWMS provide administrative control over space planning and maintenance. Features relevant to managing individual properties are:
Facilities management (e.g. space planning, equipment tracking)
Personnel planning (e.g. seating chart, meeting room planning, etc.)
Workspace optimization (e.g. office equipment planning)
Space usage tracking
Maintenance planning (e.g. cost and budgeting, dispatching)
Maintenance equipment management
Work order requests
Mobile surveying and inspections
Energy and resource consumption management
Environmental planning and compliance
Building system automation
3D modeling tools
IWMS and Capital Project Planning
Integrated Workplace Management Systems do not just support facilities with maintenance and office planning. Many IWMS contain budgeting features for managing multiple properties. These prepare companies for growth needs and infrastructural changes. Features include:
Capital budgeting and asset cost tracking
Scenario cost modeling and forecasting
Lease accounting and rent payment management
Project management functionality
Construction planning, bidding, and budgeting
Strategic real estate portfolio management
Multi-currency and multi-accounting
IWMS may integrate with CAD applications for modeling spaces. A geospatial extension via a GIS is common for move and growth planning. Additionally, they may integrate with Enterprise Asset Management (EAM) applications, or workforce management system to deploy maintenance personnel.
Many IWMS vendors offer modular solutions. Companies managing a single building might not need capital project planning but require equipment tracking and maintenance. Generally, IWMS are available on a subscription basis. Lower tier subscriptions support space planning or a limited aspect of IWMS like lease management or building maintenance. Higher tier packages bundle capabilities to manage multiple properties and growth forecasting.
Integrated Workplace Management (IWMS) Products
Accruent acquired Lucernex in 2017 to boost its IWMS or asset management portfolio. Lucernex Lease Administration & Accounting is a real estate lifecycle management platform emphasizing compliant financial contracts and accountancy.
GoSpotCheck enables brands to streamline their sales and merchandising team's surveys, audits and reports through mobile data collection. Companies can arm their teams with GoSpotCheck's mobile app to get real-time information about merchandising, product line performance and competitive research....
FotoNotes is a mobile and cloud solution that transforms how businesses capture and communicate information from the field. FotoNotes lets companies that rely heavily on remote workers replace inefficient processes with a single, easy-to-use mobile solution that improves workforce productivity,...
FM:Systems headquartered in Raleigh, North Carolina offers a property management and IWMS solution.
The Accruent product automates the entire lifecycle of real estate activities to provide clarity and visibility to maximize the performance of locations. The Accruent product line helps customers right-size their portfolios and actively manage occupancy and facilities costs.
BigCenter is a workplace management solution acquired by Accruent in 2016.
Indus Systems in Massachusetts offers an IWMS.
iOffice Integrated Workplace Management System (iOffice IWMS) is an IT asset management and facilities management solution, from Houston-based company iOffice.
Trimble Manhattan is an Integrated Workplace Management System (IWMS) and was acquired by Trimble with Manhattan Software in 2014.
Quality Compliance Systems provides Care Quality Commission (CQC) compliance management software for dentists, doctors, and adult social care providers. It is a SaaS application. It includes over 2,000 pages of policies and procedures written by subject matter experts; as well as protocols, care...