Dext Prepare (with Receipt Bank) vs. Expensify

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Dext Prepare (with Receipt Bank)
Score 9.2 out of 10
N/A
London based Receipt Bank offers Practice Platform, an application supporting SMBs and accounting firms with tracking receipts and expenses and logging them with minimal or no paperwork and data entry in an environment that integrates with popular accounting software (e.g. Quickbooks).N/A
Expensify
Score 7.3 out of 10
N/A
Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.
$0
per month
Pricing
Dext Prepare (with Receipt Bank)Expensify
Editions & Modules
No answers on this topic
Collect
$5
per month per user
Control
$9
per month per user
Offerings
Pricing Offerings
Dext Prepare (with Receipt Bank)Expensify
Free Trial
YesYes
Free/Freemium Version
NoYes
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
Dext Prepare (with Receipt Bank)Expensify
Considered Both Products
Dext Prepare (with Receipt Bank)
Chose Dext Prepare (with Receipt Bank)
I have never been able to get Expensify to work for me. The reports are just completely unintuitive and I end up having my client generate the report I need and send it to me instead.

For QBO the restriction on which email addresses can send receipts is too limiting. They also …
Expensify

No answer on this topic

Top Pros
Top Cons
Features
Dext Prepare (with Receipt Bank)Expensify
Security
Comparison of Security features of Product A and Product B
Dext Prepare (with Receipt Bank)
2.8
4 Ratings
95% below category average
Expensify
-
Ratings
Single sign-on capability1.22 Ratings00 Ratings
Role-based user permissions4.34 Ratings00 Ratings
Reporting & Analytics
Comparison of Reporting & Analytics features of Product A and Product B
Dext Prepare (with Receipt Bank)
7.7
5 Ratings
3% above category average
Expensify
-
Ratings
Dashboards7.05 Ratings00 Ratings
Standard reports8.34 Ratings00 Ratings
General Ledger and Configurable Accounting
Comparison of General Ledger and Configurable Accounting features of Product A and Product B
Dext Prepare (with Receipt Bank)
3.7
5 Ratings
65% below category average
Expensify
-
Ratings
Accounts receivable7.54 Ratings00 Ratings
Bank reconciliation1.83 Ratings00 Ratings
Expense management7.05 Ratings00 Ratings
Multi-currency support1.83 Ratings00 Ratings
Multi-division support1.22 Ratings00 Ratings
Regulations compliance6.73 Ratings00 Ratings
Self-service portal1.73 Ratings00 Ratings
Global Financial Support1.22 Ratings00 Ratings
Intercompany Accounting6.73 Ratings00 Ratings
Localizations1.22 Ratings00 Ratings
Customization
Comparison of Customization features of Product A and Product B
Dext Prepare (with Receipt Bank)
1.6
3 Ratings
124% below category average
Expensify
-
Ratings
Plug-ins1.63 Ratings00 Ratings
Expense Management
Comparison of Expense Management features of Product A and Product B
Dext Prepare (with Receipt Bank)
-
Ratings
Expensify
7.2
12 Ratings
10% below category average
Employee Expense Reporting00 Ratings7.812 Ratings
Corporate Card Reconciliation00 Ratings6.55 Ratings
Payment Management
Comparison of Payment Management features of Product A and Product B
Dext Prepare (with Receipt Bank)
-
Ratings
Expensify
6.8
11 Ratings
18% below category average
Customizable Approval Policies00 Ratings5.910 Ratings
Financial Document Management00 Ratings7.36 Ratings
Payment Status Tracking00 Ratings7.18 Ratings
Payment Audit Trail00 Ratings8.08 Ratings
Duplicate Bill Detection00 Ratings6.110 Ratings
Advanced OCR00 Ratings6.310 Ratings
Electronic Funds Transfer00 Ratings6.86 Ratings
Best Alternatives
Dext Prepare (with Receipt Bank)Expensify
Small Businesses
QuickBooks Self-Employed
QuickBooks Self-Employed
Score 9.2 out of 10
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.2 out of 10
Medium-sized Companies
Accounting Seed
Accounting Seed
Score 8.4 out of 10
BILL Spend & Expense
BILL Spend & Expense
Score 9.0 out of 10
Enterprises
Oracle Fusion Cloud ERP
Oracle Fusion Cloud ERP
Score 7.7 out of 10
Webexpenses
Webexpenses
Score 8.5 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
Dext Prepare (with Receipt Bank)Expensify
Likelihood to Recommend
7.8
(10 ratings)
6.3
(100 ratings)
Likelihood to Renew
8.2
(1 ratings)
10.0
(8 ratings)
Usability
6.3
(6 ratings)
7.0
(1 ratings)
Support Rating
3.6
(7 ratings)
8.5
(42 ratings)
User Testimonials
Dext Prepare (with Receipt Bank)Expensify
Likelihood to Recommend
Receipt Bank
It is great for accounting firms. Easy to add and administer client accounts. Easy to integrate with QuickBooks Online. Easy for clients to capture and submit receipts on the go. It is hard to use for manual data entry, and if your clients frequently have very long receipts the Dext Mobile app does not work well as it compresses the image to the point where it is completely illegible. It does not seem to be designed for business owners to use directly rather than using it through their accounting firm.
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Expensify
Expensify has been incredibly useful to me for many years. Considering I am using the free version, it's hard to find a better value! If your company does not have a good expense-capturing system, Expensify will save you hours on submitting reports. You can take a picture and toss the paper receipts right at the point of sale without worrying about losing them during your travels. If you have a small business, you can use it to track and organize regular expenses to make billable expenses and end-of-year taxes a whole lot easier.
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Pros
Receipt Bank
  • Receipt Bank does a stellar job of extracting information from photos of receipts and bills. I'd say 95% of the time the information pulled is correct, so very rarely do I have to correct an amount or date.
  • One feature I really enjoy is not only the syncing with Quickbooks Online, but the fact that it also pushes the image to Quickbooks Online as an attachment! This means that for every expense/bill processed through Receipt Bank, an image of it is available inside of the transaction inside of Quickbooks Online. This makes researching a breeze.
  • Receipt Bank makes it very simple for users to add documents to the platform. Each company receives a dedicated Receipt Bank email address, which they can email to and upload documents, or users can use the phone apps (which are really easy to use), or they can upload documents from their computer. Training our clients to use it really can't be any easier!
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Expensify
  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
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Cons
Receipt Bank
  • Receipt Bank Practice Platform has many great features. As they develop the platform I would like to see a rigorous review of all features so as not to add too many and overwhelm my team.
  • Having the flexibility to pick and choose from a suite of features and implement the ones that best suit my practice. A tailor made Receipt Bank Practice Platform. this would allow my practice to grow into the features rather than be overwhelmed by too many.
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Expensify
  • Make it easier to submit multiple receipts/files in one expense
  • Often times I get a warning that the value of a receipt doesn't match what I manually I inputted. So making Smart scanner a little smarter, essentially.
  • It would be fun to see stats about my expenses
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Likelihood to Renew
Receipt Bank
Dext is the best way for us to manage our business expenses. Physical and PDF receipts/invoices will be around for a while, but the move to eInvoicing is very good and we look forward to Dext adding this feature
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Expensify
We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
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Usability
Receipt Bank
Dext Prepare's usability is great, it has lots of functions and you can scan any type of document, including hard copy handwritten documents. It is not very accurate but it is handwritten!! Apart from it, you can use multiple functions like one page at a time, multiple, in bulk. You can send emails with multiple attachments and one of the greatest function is the mobile application capabilities.
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Expensify
Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
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Support Rating
Receipt Bank
Never used the support function. I guess that means it’s easy to use and works well because I never had an issue in 3 years. Not sure if the support team is helpful.
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Expensify
Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
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Alternatives Considered
Receipt Bank
Receipt Bank is superior to Wave in terms of its accuracy of reporting and allocating expenses. Even though there is a fee for Receipt Bank and Wave is free, the monthly fee for Receipt Bank is well worth the money, given the benefits
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Expensify
Concur was a great product as well but Expensify offers the ability to quickly upload expenses and submit reports just the same. There is no free version with Concur, so for a small business that's interested in keeping costs down I would highly recommend Expensify.
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Return on Investment
Receipt Bank
  • Helps to keep data consistent and accurate
  • Saves time in processing invoices and receipts
  • Saves time in reconciliation in our accounting package
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Expensify
  • Our organization no longer spends countless hours per month orchestrating the consolidation of data (MS Excel, typically) into our general ledger.
  • Our accounting department is no longer tasked with making sure the correct individuals have approved submitted reports.
  • Our accountants have a much easier time coding the reports that have been submitted by users. For the most part, we rely on users to code their submissions to the correct accounts.
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ScreenShots

Dext Prepare (with Receipt Bank) Screenshots

Screenshot of Dext Prepare Inbox & Mobile app

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.