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What is Hubdoc?

Hubdoc, a Xero company since the 2018 acquisition, is a bill management software solution, allowing users to capture and sync bills, receipts, bank statements and related documents to the user's preferred accounting software (e.g. Quickbooks, Xero, etc.).

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Recent Reviews


7 out of 10
December 29, 2021
We use Hubdoc for all expense tracking. Miles better than keeping paper receipts and easy to use tags.
Good for recurring invoices and …
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Starting Price


per month

Entry-level set up fee?

  • No setup fee


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Hubdoc Demo

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Product Details

What is Hubdoc?

Hubdoc Video

Welcome to Hubdoc

Hubdoc Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Hubdoc, a Xero company since the 2018 acquisition, is a bill management software solution, allowing users to capture and sync bills, receipts, bank statements and related documents to the user's preferred accounting software (e.g. Quickbooks, Xero, etc.).

Reviewers rate Support Rating highest, with a score of 3.

The most common users of Hubdoc are from Small Businesses (1-50 employees).
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Reviews and Ratings


Attribute Ratings


(1-13 of 13)
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Score 10 out of 10
Vetted Review
Verified User
We use Hubdoc for our clients. They will send receipts and invoices into Hubdoc and we then post those to QBO.
This allows us to have the invoice/receipt attached to the transaction in QBO which helps during Tax/Audit time in locating backup.
Hubdoc also allows us to process transactions quickly with its AI and we no longer have to add the bill in QBO and manually attach the backup
  • its AI makes processing recurring invoices much easier
  • attaches to not only QBO but etc
  • Faster to process invoices/receipts in Hubdoc than manually doing in QBO
  • The search to find vendors etc in Hubdoc is easy
  • We cannot process deposits from Hubdoc
  • I wish it set up folders for individual vendors and automatically filed the bills in them
  • you have to watch the information it automatically prefills as it sometimes reads dates/amounts from wrong areas
It is well suited for clients who are on the road and they can send their receipts in for purchases from their phones. This has enabled us to get receipts prior to being lost or damaged so it makes the matching process in QBO much easier for us.

Clients like to scan multiple pages at one time and vendors invoices/bills. This is less suitable as they need to do individual scans since Hubdoc cannot separate them out.
December 29, 2021


Score 7 out of 10
Vetted Review
Verified User
We use Hubdoc for all expense tracking. Miles better than keeping paper receipts and easy to use tags.
Good for recurring invoices and bills.
Nice that you can publish right to QBO (we use QBO for all accounting).
  • Tags
  • Recurring bill tracking
  • Cloud receipt storage
  • Can't select more than one receipt at once
  • doesn't auto-pull info from receipts unless they're super clear PDFs
  • Doesn't auto-populate the payment account code for QBO even if you've already tagged the receipt with a tag bearing the same name as the payment account code
  • When typing a new supplier name, you can type the new name, then select "+ new supplier" in the dropdown, and then you have to type the new name all over again.
  • Would be MASSIVELY HUGE if instead of creating 2 new line items for a receipt that includes sales tax (literally every receipt) you could just click a "includes sales tax" button before publishing to QBO. Would save ~60% of my time on Hubdoc.
If you're the one using hubdoc daily for a company with a high volume of receipts, sorry. You very quickly find the holes in their UX/UI. Integration of some AI with their software that recognizes frequent moves or sequences within an enterprise's hubdoc account would take these guys to the next level. But it is extremely tedious in my opinion. I would recommend this only for companies where a massive chunk of expense are recurring or from the same set of vendors. If you're all over the place then this doesn't save a ton of time in my experience.
Nicola (Nicki) Morris | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Hubdoc is used across our organization and it is great as we are able to keep an 'electronic' file of all of our bills and invoices - no need for paper copies and paper filing anymore!
  • Fetches all bills and invoices - we do not have to go to separate emails or get these by mail any longer
  • Uptime - it is ALWAYS functional - never had any issues
  • It is easy to use - very intuitive
  • We have one credit card bill that Hubdoc is not able to retrieve - not sure if the issue is on the end of the bank or Hubdoc
Any type of business where there are bills to retrieve or other types of documents to retrieve and file
Ian Hansen | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
We implemented HubDoc for our company to automate recurring invoices from clients into the correct chart of accounts. It ended up saving a lot of time and helping to avoid mistakes that can happen when manually/arbitrarily assigning expenditures to accounts. It fit in well with our Xero accounting online package.
  • OCR automatically converts receipt images and invoices
  • Tie-in with accounting system works well
  • Customization of account assignments is flexible
  • Interface takes a bit of getting used to
  • If an invoice isn't processed properly sometimes it's hard to know why
  • Integration with QB on-premise did not exist
If you're looking to automate categorization of expenses and help avoid human error, this is a good option. It takes a bit of dialing in at the onset but afterwards can be set to work very well on its own. Splitting invoices and other customizations was helpful in cases of large complicated invoices.
Score 1 out of 10
Vetted Review
Verified User
Used to process receipts and invoices for expenses and purchases.
  • Scans invoice number, amounts.
  • Performance issues because of Xero integration.
  • Site crashes before invoices are configured and published to Xero.
  • Cost us time trying to set up, no response from Hubdoc when reporting issues.
We can see value if it was quick to load Xero data, allow edits when configuring, then publishing. Unfortunately it's not worked yet.
Alvin Landicho | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
We use Hubdoc with one of our larger accounting clients who use it as part of the software stack in the bookkeeping department. It's primarily used for automated feeds from suppliers including bank statements and other scanned in invoices to then be automatically filed by vendor which then archived in their preferred document management platform - ShareFile.
  • Extracts data from documents both from a feed and a scan really quick.
  • Availability of automated feeds directly from the supplier.
  • Integration with accounting software e.g. Xero (now owned by them) and QBO.
  • Ability to auto-archive to many different cloud storage locations such as Google Drive and ShareFile.
  • Ability to distinguish line details in an invoice.
  • Smarter AI/Machine Learning to improve process and remove manual processing.
For those that use Xero and would like to digitise their invoices, along with direct supplier feeds, very fast data extraction and auto-archiving it can really streamline your bookkeeping function in any business. We also integrated their scanner functionality into a custom mobile app that fed straight into the Hubdoc system with document notes via metadata tags.
November 20, 2019

Hubdoc Rocks!

Andrew Newman CPA | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
We use Hubdoc for ourselves and our clients because it is an easy way to capture important third party documentation (invoices/bills/statements). We use it for all collectible documents for all clients. It gives us an easy way to capture relevant documents for transactions. The documents are organized in Hubdoc and the transactions are in Quickbooks online.
  • Great OCR capability. Very good at reading and remembering which vendors are associated with which accounts.
  • Well organized portal, easy to use and very accessible.
  • Simple, efficient, cost-effective
  • Great associated phone app.
  • Although it is great that they can automatically get bank statements and transactions once linked, these links have been very unreliable historically.
  • Figuring out how to set up the automatic feed is cumbersome. You can land up being inundated with useless transaction data.
  • you have to upload each document separately. The program cannot differentiate/split PDFs.
Hubdoc is great for all your clients. It provides your business with a very easy way to capture important documents and link them to the related transactions. That said, it is a change in process and for some clients, this can be very challenging. It is only as good as the data input and the client/accountant's dedication to the process.
Paula Bledsoe | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
I use HubDoc for my clients to submit their receipts to me for coding and write-up. I first implemented it when I found that it directly downloaded Amazon invoices. Unfortunately Amazon is constantly changing their security for accessing the accounts, so HubDoc hasn't worked properly with Amazon for over 8 months. However, it works great when a clean and clear receipt is uploaded by a user. There are many options for linking and exporting to other cloud services.
  • Many options for connecting to other apps.
  • Download statements and invoices direct from banks , utilities, and other companies.
  • Easy app for uploading receipts from your smartphone or tablet.
  • Manage clients accounts and users.
  • Ability to upliad or merge multiple pages into one transaction.
  • Keep email with uploaded document. And the ability to separate documents if unloaded together.
  • Better alerts for tabs, ready to review tab and failed alert tab.
  • Add a reporting system. The ability to generate reports.
Hubdoc is great for collecting financial documents and receipts in one place. It is not a solution for anyone who needs to create reports from those documents. e.g. expense reports.
August 07, 2018

Hubdoc works great!

Luis F. Garcia | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Hubdoc is used to manage and record credit card receipts for our whole organization. It helps solve the problem of employees not keeping, or turning in, receipts.
  • Hubdoc interfaces with QuickBooks Online very well.
  • It has a well developed interface and is very intuitive to use.
  • Its ability to automate some parts of the organization of receipts is helpful.
  • I would love to be able to have separate accounts for each user that can be accessed by a single accountant, or that load receipts into a single accountant portal. There is some risk of corruption with all users having access to all other users' receipts.
It is excellent for small businesses, especially for those with a single business card or user. It is workable for larger businesses with multiple users, but not optimal because of the inability to have multiple accounts for a single business.
Score 8 out of 10
Vetted Review
Verified User
We became familiar with Hubdoc because it offers a lifetime free trial account for QuickBooks Online ProAdvisors. Some time back we registered for an account (why not, it's free, right?) and I did the certification course they offer. I held off for a while because I did not have a real need for it at the time. However, I picked it up again and thought I would play around with it. I was very satisfied with the performance overall and plan to implement it through our entire firm. Further, we plan to offer it as part of a package we offer to clients to help them go paperless.

Hubdoc does three main things. It renames and saves documents that you scan and upload (or email to the custom email address they provide) into folders based on the vendor name, bill date, and amount. It can also take the information from those documents and post it to several different accounting packages. Finally, it can save the documents to several cloud storage services.
  • Filing documents by vendor
  • Syncing with cloud accounting and storage services
  • Accuracy of character recognition
  • Cannot understand all documents
  • Does not provide option to sync files directly to local computer
  • Pricing may be a little bit high
I would recommend Hubdoc in almost any situation, except where Ledger Docs, Neat, or one of the other options out there made more sense with their workflow or with regard to pricing. Also, if most of the documents that are being scanned are handwritten invoices, or similar documents that a computer may have a hard time determining the structure or making out the text body, Hubdoc will likely not handle it well.
Score 10 out of 10
Vetted Review
I have added all of my staff as users in Hubdoc. We love the auto-fetching of bank statements and some vendor bills. In addition to fetching the bank statements, it also fetches front and back images of checks written and deposits made (with most banks). Once we get a client set up with Hubdoc's auto-fetching, we don't have to pester our client for access to their bank account or to ask for bank statements or checkbook registers.
  • Hubdoc is an accountant's best friend! Move over Fido!
  • Saves hours of time, by not having to log into a bank and download PDFs one month at a time. The first time Hubdoc is connected with a bank, it will auto-fetch all available historical documents allowed by the particular bank. In some cases, it will fetch 36 months of historical documents. Going forward, it will auto-fetch documents as they become available. You hardly have to lift a finger.
  • Hubdoc does a great job of organizing documents by account and by vendor. It is so easy for bookkeepers and accountants to reconcile bank statements. You can jump from one statement to another with one click. You can truely remain 100% paperless and never have to print unless you need to tick and tie or highlight.
  • The Hubdoc mobile app is fantastic for capturing photos of receipts. They upload to Hubdoc in seconds!
  • Hubdoc also does OCR. Within one day, invoices and receipts will have vendor name, date, amount populated in the coding fields.
  • I love being able to sync to various accounting software (QuickBooks, Zero, Freshbooks, Intacct) and to a permanent document management system (Dropbox, Google Drive, Box, SmartVault, ShareFile)
  • I love how credit card and checks can be sync'ed directly to the accounting software and the image of the receipt is attached to the transaction in the accounting software.
  • I do wish that the OCR process was quicker. It would be nice if the transaction was ready for review in 20 - 30 minutes or less.
  • It seems like it does not sync corrections to QuickBooks Online (QBO) made after the initial sync. I may be wrong, but that has been my experience.
  • Hubdoc's sync with Amazon was having issues. It started fetching invoices on in one of my Hubdoc companies, so I know it does work. But I tried to add Amazon to another Hubdoc company and Amazon was not even one of the list of vendors available for connection.
  • Hubdoc's pricing is good, but flat at $20 per company. For clients that only have one checking account and one credit card, $240 per year is too much. They need to have a $5 per month version like QBO Self-Employed that is an low volume entry point. For larger companies with many accounts, Hubdoc at $20/mth is fantastic.
As an accountant, I would like to have Hubdoc set up for 100% of my clients. As mentioned before the $20 per month pricing model is great for a company with 4+ bank accounts and credit cards. Small business with only 2 bank/credit card accounts might find $20/mth too pricey.
Jason Ackerman | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
We use Hubdoc primarily to retrieve client documents such as bank or credit card statements, which is a big improvement because we had traditionally waited for clients to send these documents over to us which often lead to delays. We also use it for our outsourced accounting clients to retrieve bills from vendors and import them into
  • Retrieve bills and sync them to other systems such as or Xero
  • Retrieve client statements from banks/credit card companies
  • Their CPA hub is basically non-existent
  • The lack of a CPA platform makes it annoying and counter-intuitive to manage multiple clients
  • There is no ability to manage permissions
It is great for retrieving bills from vendors, particularly monthly bills like telephone/internet, FedEx, etc. Many small vendors are not available when using this service. It is also great for retrieving client documents like bank and credit card statements and has saved us significant time and allowed us more flexibility when scheduling our jobs because we are no longer stuck waiting for the client to send over these documents.
Score 9 out of 10
Vetted Review
Hubdoc addresses client document procurement and storage in a central location. It's also great for receipt management.
  • Pulls bank statements
  • Pulls check and deposit images. This is an incredibly helpful function when you don't have a view only access to the client's bank account.
  • Takes scanned receipts and imports them to QuickBooks. This is a great feature to "audit proof the books."
  • Limited phone tech support.
  • Connection issues to the bank with connections breaking
Hubdoc is great when the financial institution is available. It streamlines the document gathering and storage process.
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