Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Expensify
Score 7.3 out of 10
N/A
Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.
$0
per month
Xero
Score 8.5 out of 10
N/A
Xero is an online accounting software product for small businesses and personal finance. Its features beyond general ledger and double-bookkeeping include quotable invoicing, bank reconciliation, purchase order and expense management, and tax management. Third party apps can extend its features further.
$13
per month
Pricing
ExpensifyXero
Editions & Modules
Collect
$5
per month per user
Control
$9
per month per user
Early
$13
per month
Growing
$37
per month
Established
$70
per month
Offerings
Pricing Offerings
ExpensifyXero
Free Trial
YesYes
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsPrices in table are in USD and just apply to the US - other markets & prices are listed below: Canada - Starter $18 CAD/month, Standard $45 CAD/month, Premium 5 $58 CAD/month UK - Starter £14/month, Standard £28/month, Premium £36/month AU - Starter $29 AUD/month, Standard $59 AUD/month, Premium 5 $76 AUD/month NZ - Starter $31 NZD/month, Standard $66 NZD/month, Premium $84 NZD/month
More Pricing Information
Community Pulse
ExpensifyXero
Considered Both Products
Expensify

No answer on this topic

Xero
Chose Xero
SAP Concur is very heavyweight, and is appropriate for a large enterprise Expensify scales to whatever size the business is. In my opinion, Xero is only appropriate for a very small company
Chose Xero
Xero is much simpler and similarly cheaper. It is able to accomplish both quote generation as well as expense management.
Chose Xero
The main reason for switching to Xero was the ability for it to handle multiple currencies as well as the integrations available to streamline our bookkeeping.
Chose Xero
  • Xero is easier for new businesses that need cloud-based accounting software.
  • Xero has functional integration with other applications that our clients need.
  • Gusto is a great payroll application that is now used by all our clients with their Xero software.
Chose Xero
I started with Xero in 2014 and they seemed to be the leader in online small business accounting. They seemed to have already ironed out a lot of issues and made it very easy to get started. And they quickly ramped up and ironed out solutions to problems. Plus they were …
Chose Xero
Previously exclusively a desktop QuickBooks "shop". Hate the version control issues and need to collect and transfer data files to get source documents. Auto bank downloads clunky and not as intuitive as Xero bank recon features. Few clients use FreshBooks - nice customer …
Chose Xero
Free Agent was more user-friendly and had *much* better customer support but is really designed for freelancers &/or small companies with regular needs. We used Xero in the end because our accounting firm provided it as part of the service. We were then fairly tied into it due …
Top Pros
Top Cons
Features
ExpensifyXero
Expense Management
Comparison of Expense Management features of Product A and Product B
Expensify
7.2
12 Ratings
10% below category average
Xero
-
Ratings
Employee Expense Reporting7.812 Ratings00 Ratings
Corporate Card Reconciliation6.55 Ratings00 Ratings
Payment Management
Comparison of Payment Management features of Product A and Product B
Expensify
6.8
11 Ratings
18% below category average
Xero
-
Ratings
Customizable Approval Policies5.910 Ratings00 Ratings
Financial Document Management7.36 Ratings00 Ratings
Payment Status Tracking7.18 Ratings00 Ratings
Payment Audit Trail8.08 Ratings00 Ratings
Duplicate Bill Detection6.110 Ratings00 Ratings
Advanced OCR6.310 Ratings00 Ratings
Electronic Funds Transfer6.96 Ratings00 Ratings
Payroll Management
Comparison of Payroll Management features of Product A and Product B
Expensify
-
Ratings
Xero
7.6
73 Ratings
6% above category average
Pay calculation00 Ratings8.065 Ratings
Benefit plan administration00 Ratings8.123 Ratings
Direct deposit files00 Ratings7.549 Ratings
Salary revision and increment management00 Ratings7.441 Ratings
Reimbursement management00 Ratings7.254 Ratings
Customization
Comparison of Customization features of Product A and Product B
Expensify
-
Ratings
Xero
7.7
132 Ratings
11% above category average
API for custom integration00 Ratings7.879 Ratings
Plug-ins00 Ratings7.5119 Ratings
Security
Comparison of Security features of Product A and Product B
Expensify
-
Ratings
Xero
7.7
167 Ratings
2% below category average
Single sign-on capability00 Ratings6.572 Ratings
Role-based user permissions00 Ratings8.9165 Ratings
Reporting & Analytics
Comparison of Reporting & Analytics features of Product A and Product B
Expensify
-
Ratings
Xero
8.2
188 Ratings
9% above category average
Dashboards00 Ratings8.1184 Ratings
Standard reports00 Ratings8.4187 Ratings
Custom reports00 Ratings8.2166 Ratings
General Ledger and Configurable Accounting
Comparison of General Ledger and Configurable Accounting features of Product A and Product B
Expensify
-
Ratings
Xero
7.3
198 Ratings
1% above category average
Accounts payable00 Ratings8.8184 Ratings
Accounts receivable00 Ratings9.0185 Ratings
Cash management00 Ratings8.2168 Ratings
Bank reconciliation00 Ratings9.1192 Ratings
Expense management00 Ratings8.0175 Ratings
Time tracking00 Ratings8.264 Ratings
Fixed asset management00 Ratings8.1120 Ratings
Multi-currency support00 Ratings7.7115 Ratings
Multi-division support00 Ratings7.797 Ratings
Regulations compliance00 Ratings8.498 Ratings
Electronic tax filing00 Ratings9.0101 Ratings
Self-service portal00 Ratings7.8113 Ratings
Global Financial Support00 Ratings6.757 Ratings
Primary and Secondary Ledgers00 Ratings7.754 Ratings
Intercompany Accounting00 Ratings5.140 Ratings
Localizations00 Ratings8.039 Ratings
Journals and Reconciliations00 Ratings9.590 Ratings
Enterprise Accounting00 Ratings3.233 Ratings
Configurable Accounting00 Ratings4.259 Ratings
Centralized Rules Framework00 Ratings4.033 Ratings
Standardized Processes00 Ratings4.859 Ratings
Inventory Management
Comparison of Inventory Management features of Product A and Product B
Expensify
-
Ratings
Xero
6.3
90 Ratings
6% below category average
Inventory tracking00 Ratings6.386 Ratings
Automatic reordering00 Ratings6.524 Ratings
Location management00 Ratings6.529 Ratings
Manufacturing module00 Ratings6.116 Ratings
Order Management
Comparison of Order Management features of Product A and Product B
Expensify
-
Ratings
Xero
6.5
89 Ratings
10% below category average
Pricing00 Ratings6.562 Ratings
Order entry00 Ratings6.556 Ratings
Credit card processing00 Ratings6.858 Ratings
Cost of goods sold00 Ratings6.866 Ratings
Order Orchestration00 Ratings6.321 Ratings
End-to-end order visibility00 Ratings6.224 Ratings
Order exception Resolution00 Ratings6.317 Ratings
Best Alternatives
ExpensifyXero
Small Businesses
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.2 out of 10
QuickBooks Self-Employed
QuickBooks Self-Employed
Score 9.2 out of 10
Medium-sized Companies
BILL Spend & Expense
BILL Spend & Expense
Score 9.0 out of 10
Accounting Seed
Accounting Seed
Score 8.4 out of 10
Enterprises
Webexpenses
Webexpenses
Score 8.5 out of 10
Oracle Fusion Cloud ERP
Oracle Fusion Cloud ERP
Score 7.7 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
ExpensifyXero
Likelihood to Recommend
6.3
(100 ratings)
8.5
(213 ratings)
Likelihood to Renew
10.0
(8 ratings)
10.0
(32 ratings)
Usability
7.0
(1 ratings)
8.6
(138 ratings)
Availability
-
(0 ratings)
9.0
(10 ratings)
Performance
-
(0 ratings)
10.0
(8 ratings)
Support Rating
8.5
(42 ratings)
9.3
(36 ratings)
In-Person Training
-
(0 ratings)
9.1
(1 ratings)
Online Training
-
(0 ratings)
10.0
(5 ratings)
Implementation Rating
-
(0 ratings)
7.3
(10 ratings)
Configurability
-
(0 ratings)
9.0
(1 ratings)
Ease of integration
-
(0 ratings)
6.8
(97 ratings)
Product Scalability
-
(0 ratings)
10.0
(6 ratings)
Vendor post-sale
-
(0 ratings)
9.0
(2 ratings)
Vendor pre-sale
-
(0 ratings)
10.0
(2 ratings)
User Testimonials
ExpensifyXero
Likelihood to Recommend
Expensify
Expensify has been incredibly useful to me for many years. Considering I am using the free version, it's hard to find a better value! If your company does not have a good expense-capturing system, Expensify will save you hours on submitting reports. You can take a picture and toss the paper receipts right at the point of sale without worrying about losing them during your travels. If you have a small business, you can use it to track and organize regular expenses to make billable expenses and end-of-year taxes a whole lot easier.
Read full review
Xero
I recently had to Capture a Curators account on Pastel. this account is only done once a year, it's extremely tedious and time consuming. We used Pastel for the capturing as the account is not automated at all in terms of bank statements and we would have had to capture them in Excel anyway before we could import them into Xero. Using Pastel made this an easier process since you capture the Cashbook directly and it gets posted to the correct account. With Xero I would have needed to capture the entire account into Excel, upload the CSV file and then Reconcile this account AGAIN, making it double work. However, where Xero would have served us better, when needing to make adjustments to the account, in Pastel each entry needs to be journaled. This leaves the GL looking terrible. With Xero you can edit each transaction without leaving the GL looking like a train wreck and still have an audit trail. it would be beneficial for Xero to allow companies to be able to export and print their audit trail.
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Pros
Expensify
  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
Read full review
Xero
  • Their method of moving between screens was very logical and intuitive which is not a "given" attribute among software packages.
  • Finding transactions was relatively easy with just common sense.
  • The use of this software was generally well received in that the accountants did not discredit the software as cheap, poorly organized, or timely to learn. No one at Corporate had a vendetta against using Xero.
  • It does a good job of allowing the users to drill down to the final detail of an account balance - which is fundamental to the accounting department's needs.
Read full review
Cons
Expensify
  • Make it easier to submit multiple receipts/files in one expense
  • Often times I get a warning that the value of a receipt doesn't match what I manually I inputted. So making Smart scanner a little smarter, essentially.
  • It would be fun to see stats about my expenses
Read full review
Xero
  • I would like to have the ability to sign up a holding company and all its trading entities under one subscription, in order to have amalgamated and separate accounting records and reports for each trading entity.
  • This is pertaining to my own Xero business clients: I would like to have a full featured, customizable practice client support /ticketing and task manager system, with reminders that can be sent to my clients and my team for various tasks due.
  • I would like Xero to have a cheaper option for their packages that include invoicing and related documents, as in my country we have options with an opposition accounting firm that offers a subscription where clients can create up to 2000 invoices per year for free.
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Likelihood to Renew
Expensify
We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
Read full review
Xero
In addition to the matters covered in this review, my reason for renewing this product is that Xero's functionality and the constant updates that the company provides, makes the software even more business friendly. The software therefore builds a brand loyalty among customers.
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Usability
Expensify
Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
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Xero
Xero has all the features that you need, basically. From chart of accounts, reconciling books, to making annual financial reports. What I'm currently looking for Xero right now is to provide more broader integration with the other apps so we can use it for customer-facing experience also. All in all, everything works well!
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Reliability and Availability
Expensify
No answers on this topic
Xero
We have been actively using and 100% Xero based for our ecommerce accounting practice for over 4 years. There has on been one real outage for more than 5 minutes. Xero was open and transparent about the outage, what they were doing to resolve the issue, and provided 15 minute updates. Showing how they care about their customers and partners. Plus, showing that their customers care too, were understanding, and went surfing or in our case took a nap. Couldn't run our business without Xero as a partner.
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Performance
Expensify
No answers on this topic
Xero
Pages generally load quickly, but it's a fairly common occurrence to have pages taking a bit longer than I'd like to load (as in, 4+ seconds). Occasionally I have to refresh a page to get it to work. Bank feed and integrations tend to be slow in general, but that could easily be due to API latency on the side of the other parties. Most of the time, though, the bank feeds refresh before I login so it's not a huge problem. Not necessarily good performance compared to a local app like QuickBooks desktop, but definitely good performance for a cloud application. Room for growth? yes.
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Support Rating
Expensify
Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
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Xero
Always respond and keep issues open until you are satisfied with the result. Generally good responses, in the past, I had some support responses that were really basic and really annoying. They type where "have your tried restarting your computer" style of answers. Well, of course, I went through all the basics before contacting them. Duh, but I suppose not everyone does. Otherwise, it would be a 10. The last year has shown a marked improvement in the support responses however.
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In-Person Training
Expensify
No answers on this topic
Xero
The format was great; someone was there to ask questions or help if you were stuck.
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Online Training
Expensify
No answers on this topic
Xero
All of Xero's training is online and available for anyone (business owner or accountants) to learn and become experts in their system. There is a range of content from product training to real world webinars from their partners. Xero is beautiful accounting software and their training is the same.
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Implementation Rating
Expensify
No answers on this topic
Xero
If it can be done, time the implementation near a new fiscal year so you can start clean. Otherwise, you have to go back and do historical data from the beginning of the fiscal year, which can be brain draining.
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Alternatives Considered
Expensify
Concur was a great product as well but Expensify offers the ability to quickly upload expenses and submit reports just the same. There is no free version with Concur, so for a small business that's interested in keeping costs down I would highly recommend Expensify.
Read full review
Xero
I've used a lot of different accounting systems. Many of them so big and powerful, but a hassle to get set up. Xero is light, inexpensive, and easy to use. When I originally selected them they seemed like they were developing new features at a quick rate as well. I was invited to be part of focus sessions to make the product better. That part has slowed down significantly though.
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Scalability
Expensify
No answers on this topic
Xero
I have yet to fully stress test the product given the size of the company where I am using it. I am sure as we scale to more customers, more vendors and more reporting requirements, I will have a better understanding of what it is capable of in terms of bandwidth and processing
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Return on Investment
Expensify
  • Our organization no longer spends countless hours per month orchestrating the consolidation of data (MS Excel, typically) into our general ledger.
  • Our accounting department is no longer tasked with making sure the correct individuals have approved submitted reports.
  • Our accountants have a much easier time coding the reports that have been submitted by users. For the most part, we rely on users to code their submissions to the correct accounts.
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Xero
  • We have saved 1 hour per month on reporting on one of our not-for-profits, which is 12 hours a year at minimum from an investment of 30 minutes on initial setup.
  • On cleanup files, we are able to save at minimum half the time we would spend and be able to get them cleaned up and moved to a monthly file quicker
  • Using cash coding on one client as an example it would take us a week to do their bookkeeping last year it took me 8 hours from start to finish.
Read full review
ScreenShots

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.

Xero Screenshots

Screenshot of Screenshot of Screenshot of Screenshot of Screenshot of Screenshot of