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ownCloud is a self-hosted open source file syncing and sharing option, from the Boston-based company of the same name.https://dudodiprj2sv7.cloudfront.net/product-logos/Dm/Km/3WV1CJIRRQP9.PNGEasy to use and upload documentsOwnCloud is used as a way to upload, managed, and access documents across the district, especially when we are not in the same building. It is used across our organization and also used in our department.,Easy to upload and download documents Easy and efficient to use Easy to organize,I haven’t come across many issues.,9,Positive in that it provides and easy and quick way to view and share documents,,Google Drive, SurveyMonkeyownCloud is a reasonable document management solution for SMBWe use it in the whole organization as the main document server. All employees including the management have the ownCloud desktop sync apps installed. Virtual users own different main folders (e.g. SALES, FINANCE etc.) and these are shared to groups read-only, read-write. Each user gets, therefore, a different set of folders according to the needs of each employee etc. Some people use it on a mobile, too. It solves the key problem the company had when I joined it and no document server/cloud storage was present: each of the at-the-time few employees had its own set of files and folders and data were exchanged only via emails. Another important aspect is auto-backup of all company data to remote server. Easier collaboration on documents is also important.,Runs fine on a inexpensive Linux VPS with a few CPU cores and little RAM and is able to serve well for dozens of users. The scalability at almost no extra cost is perfect. Sync clients are available for all major platforms: MS Windows, Mac OS X, GNU/Linux, and mobile apps on Android and iOS are available too and work very well. We use all these platforms and are able to exchange documents transparently. Initial setting up the environment for users - such as creating a few user groups, virtual users owning particular folders and assigning users to these groups, is quite easy and quick. Auto-sync of data to local devices on all platforms is also perfect, users don't have to manually select anything, default is to sync (or admin can set on the desktop clients how big folders are auto-synced).,Inability to easily collaboratively edit the same document by several people. Some advances have been made with Collabora (Libreoffice online) but it is still very sub-par compared to Office365 and desktop/online Office editing Sharepoint or OneDrive documents. Apps for Calendar and Contacts are not part of the basic core, and although now quite supported they cannot still be easily deployed in common email clients such as Outlook or Thunderbird, separate CalDAV and CardDAV plugins need to be installed. Embedding an email solution and plugins for major email clients so they can work just by entering username and password would be good. Risk of moving important folders/files to another location just by random drag-and-drop on Windows. Sometimes this breaks public links that cannot be restored anymore. Reverting such mistake by any of the users is impossible automatically. When some user deletes some data in a shared folder it is put into recycle bin of the owner of the folder. The user who deleted cannot himself/herself revert such action as he/she does not see the recycle bin (trash) of the owner. Also, there is no log in the recycle bin who deleted that file or folder.,8,The company grew from 4 employees in 2013 when ownCloud was initially deployed to about 40 in 2017 and still using it with a very similar setting without any major upgrade on the same Linux VPS. 95% of all company data are stored and shared via ownCloud successfully. No clear data about ROI but clearly the perfect adoption rate by all people and its ubiquitous use makes it an essential part of the company workflow.,Office365 and MS SharePoint,LibreOffice, Slack, Trello, Microsoft Office 365, Adobe Illustrator CC,No,7,Yes,When a user unshares a shared folder shared not to him exclusively but to a whole group of users, there is no way how this user nor admin can restore this shared folder to this user. Only a direct database modification can restore such action. We would not be able to know which fields in which tables and which commands in the SQL could achieve that. Fortunately, we received a direct guide from the devs what queries to perform and what modifications to do in specific fields of the db to overcome this issue.ownCloud, the open source EFSS (Enterprise File Sync & Share) alternativeWe use ownCloud across the whole organization. We manage file sharing in a secure way with employees, partners, and customers through our private cloud infrastructure. We have implemented our own ownCloud Solution based on an appliances format, so we can deploy ownCloud in a few minutes with enhanced features developed by ourselves. The information from several sources is replicated to the exact folder of ownCloud so it is available in real time by the suitable people with the suitable permissions.,Easy to deploy Easy to manage Cost-effective,10,Improve productivity Improve security Improve compliance,,Bacula Enterprise, NetApp FAS series, VtigerFantastic software for design agencies!We use OwnCloud to share work with clients. Before this we were using WeTransfer, but the issue is you can't go back and look at files. Using OwnCloud meant we could host the files on our own server, therefore having full control over the usage, and then we could just simply set up users for clients and then files are just shared in their own folder within OwnCloud. Owncloud also allows sharable links, so clients can easily send downloads to us through there.,File Sharing - getting sharable URL of a file for quick access Users - we can make clients their own accounts so they can store their own files Security - Its really nice knowing the files are hosted on our server, as we know it's secure!,I think the UI is a little outdated now The usage on our server seemed quite large compared to others I think adding a built in file editor would be super useful,10,It speeds up getting docuemtns from clients, for instant and future use,Adobe Experience Manager, Adobe Photoshop, WordPressownCloud above is above all othersownCloud is currently used as an access point for mobile users to connect with the corporate office.,Fast access times Easily managed Scalability,Newest releases not supported in updated Ubuntu servers Major issues connecting with Windows server shares on any version past 8.1 Unreliable admin user password resets,8,Increased user access times making users more efficient Easy to setup, manage and maintain on linux hardware Open-source,Nextcloud, Seafile and Sparkleshare,Google Drive, Google Hangouts, Google Analytics, Google Domains
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ownCloud
26 Ratings
Score 8.5 out of 101
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ownCloud Reviews

ownCloud
26 Ratings
Score 8.5 out of 101
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Reviews (1-7 of 7)
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April 27, 2018

ownCloud Review: "Easy to use and upload documents"

Score 9 out of 10
Vetted Review
Verified User
Review Source
OwnCloud is used as a way to upload, managed, and access documents across the district, especially when we are not in the same building. It is used across our organization and also used in our department.
  • Easy to upload and download documents
  • Easy and efficient to use
  • Easy to organize
  • I haven’t come across many issues.
I have a giant Excel spreadsheet and a Notebook document I use to upload for someone else to look at. They are able to download and look at it as if we were sharing the same screen. I appreciate being able to upload large documents and not having to send it through an email in a compressed or Zip file.
Read Nicole Nixon's full review
December 18, 2017

Review: "ownCloud is a reasonable document management solution for SMB"

Score 8 out of 10
Vetted Review
Verified User
Review Source
We use it in the whole organization as the main document server. All employees including the management have the ownCloud desktop sync apps installed. Virtual users own different main folders (e.g. SALES, FINANCE etc.) and these are shared to groups read-only, read-write. Each user gets, therefore, a different set of folders according to the needs of each employee etc. Some people use it on a mobile, too.

It solves the key problem the company had when I joined it and no document server/cloud storage was present: each of the at-the-time few employees had its own set of files and folders and data were exchanged only via emails. Another important aspect is auto-backup of all company data to remote server. Easier collaboration on documents is also important.
  • Runs fine on a inexpensive Linux VPS with a few CPU cores and little RAM and is able to serve well for dozens of users. The scalability at almost no extra cost is perfect.
  • Sync clients are available for all major platforms: MS Windows, Mac OS X, GNU/Linux, and mobile apps on Android and iOS are available too and work very well. We use all these platforms and are able to exchange documents transparently.
  • Initial setting up the environment for users - such as creating a few user groups, virtual users owning particular folders and assigning users to these groups, is quite easy and quick. Auto-sync of data to local devices on all platforms is also perfect, users don't have to manually select anything, default is to sync (or admin can set on the desktop clients how big folders are auto-synced).
  • Inability to easily collaboratively edit the same document by several people. Some advances have been made with Collabora (LibreOffice online) but it is still very sub-par compared to Office365 and desktop/online Office editing Sharepoint or OneDrive documents.
  • Apps for Calendar and Contacts are not part of the basic core, and although now quite supported they cannot still be easily deployed in common email clients such as Outlook or Thunderbird, separate CalDAV and CardDAV plugins need to be installed. Embedding an email solution and plugins for major email clients so they can work just by entering username and password would be good.
  • Risk of moving important folders/files to another location just by random drag-and-drop on Windows. Sometimes this breaks public links that cannot be restored anymore. Reverting such mistake by any of the users is impossible automatically.
  • When some user deletes some data in a shared folder it is put into recycle bin of the owner of the folder. The user who deleted cannot himself/herself revert such action as he/she does not see the recycle bin (trash) of the owner. Also, there is no log in the recycle bin who deleted that file or folder.
Perfect for a smaller company having no solid document server. Without any major costs you can go from 3 to 30 to 60 users with the same hardware or VPS and if self-managed, no payment per user per month. Less appropriate when users absolutely require collaborative editing of documents. Pick Office365 or G Suite (Google Documents for work) instead.
Read Martin Malec's full review
January 19, 2018

Review: "ownCloud, the open source EFSS (Enterprise File Sync & Share) alternative"

Score 10 out of 10
Vetted Review
Reseller
Review Source
We use ownCloud across the whole organization. We manage file sharing in a secure way with employees, partners, and customers through our private cloud infrastructure. We have implemented our own ownCloud Solution based on an appliances format, so we can deploy ownCloud in a few minutes with enhanced features developed by ourselves. The information from several sources is replicated to the exact folder of ownCloud so it is available in real time by the suitable people with the suitable permissions.
  • Easy to deploy
  • Easy to manage
  • Cost-effective
I believe that ownCloud is suitable for any kind of company for normal file synchronization and file sharing. It is less recommended for companies that use very large files based on images.
Read Ignacio Gilart's full review
December 06, 2017

ownCloud Review: "Fantastic software for design agencies!"

Score 10 out of 10
Vetted Review
Verified User
Review Source
We use OwnCloud to share work with clients. Before this we were using WeTransfer, but the issue is you can't go back and look at files.

Using OwnCloud meant we could host the files on our own server, therefore having full control over the usage, and then we could just simply set up users for clients and then files are just shared in their own folder within OwnCloud.

Owncloud also allows sharable links, so clients can easily send downloads to us through there.
  • File Sharing - getting sharable URL of a file for quick access
  • Users - we can make clients their own accounts so they can store their own files
  • Security - Its really nice knowing the files are hosted on our server, as we know it's secure!
  • I think the UI is a little outdated now
  • The usage on our server seemed quite large compared to others
  • I think adding a built in file editor would be super useful
It's perfectly suited for agencies, where customers and clients are constantly sharing files with each other. Owncloud allows for this, and it's really easy to go back and see what files were shared and when! Having an archive is really useful as we don't have to go back to the client and request it again!
Read Joe Ciavucco's full review
March 31, 2017

User Review: "ownCloud above is above all others"

Score 8 out of 10
Vetted Review
Verified User
Review Source
ownCloud is currently used as an access point for mobile users to connect with the corporate office.
  • Fast access times
  • Easily managed
  • Scalability
  • Newest releases not supported in updated Ubuntu servers
  • Major issues connecting with Windows server shares on any version past 8.1
  • Unreliable admin user password resets
Easy to setup and maintain on linux systems but lacks usability if used in a Windows server environment when SMB shares need to be mapped.
Read this authenticated review
October 12, 2016

ownCloud Review: "Enterprise grade cloud document platform, accessible!"

Score 9 out of 10
Vetted Review
Verified User
Review Source
I use OwnCloud for my personal documents. I want to keep my data and the corporate data on a separate system since there is no reason to use expensive corporate resources for my own.

With OwnCloud, I have the exact same enterprise level feature that we have with the corporate system but for my own personal needs.

I share documents and folders with my friends and family, browse my online pictures, listen to music, edit documents, in a very secure manner.
  • Many plugins, for video, audio, documents, integrations, etc.
  • Very secure, including end-user file encryption.
  • Open, I can federate with my friends' OwnCloud and share/backup documents.
  • You host your own data, maybe it's better to use an hosted version of OwnCloud to keep the files at a different location.
  • The WebUI can be very slow sometimes.
If you want to keep control of your files, for yourself or for your company, OwnCloud is the self-hosted cloud for you. There is no real competition when it's time for self-hosting. If you are looking for a hosted version, be sure to compare with the big players like Dropbox, Google and Microsoft. It's cheap, highly available, and secure.
Read Tommy Boucher's full review
February 01, 2016

User Review: "OwnCloud Efficient and Reliable"

Score 9 out of 10
Vetted Review
Verified User
Review Source
We use ownCloud to share docs within the organization as well as with outside vendors and consultants. It addresses the problem of sending larger docs to other team members in a way that is easy to access and download.
  • Ability to share docs with others. You can email a link, and share with people outside the company.
  • Share directly to another person's account within the company.
  • Creating folders of docs and ability to share is helpful.
  • It would be VERY helpful if there were a way to share videos without the other person having to download them.
  • It would be nice if a person can view docs without having to download them.
ownCloud is well suited for a company that needs to share many docs with one another.
Read this authenticated review

Feature Scorecard Summary

Versioning (4)
9.2
Video files (4)
6.9
Audio files (4)
6.9
Document collaboration (6)
8.5
Access control (6)
9.2
File search (6)
9.5
Device sync (6)
9.7
User and role management (6)
9.2
File organization (7)
9.1
Device management (5)
7.0
Performance (7)
7.6
Reliability (7)
8.8
Storage Reports (5)
7.8

About ownCloud

ownCloud is a self-hosted open source file syncing and sharing option, from the Boston-based company of the same name.
Categories:  Cloud Storage

ownCloud Technical Details

Operating Systems: Unspecified
Mobile Application:No