What users are saying about

Asana

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Top Rated
808 Ratings

Insightly

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Top Rated
564 Ratings

Asana

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Top Rated
808 Ratings
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Score 8.3 out of 101

Insightly

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Top Rated
564 Ratings
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Score 8.1 out of 101

Add comparison

Likelihood to Recommend

Asana

I can not be happier. My team was using Basecamp but we outgrew it. We moved to Teamwork and clients stopped using it and so did my team. We were in Teamwork for just a month and decided we needed something better. We then found Asana and it has been a breeze since. My team was far happier and ready to use it and my clients started interacting with it again. It is simple to use, yet very powerful
Barbara Carneiro profile photo

Insightly

Insightly is perfect for small business owners who are not that tech savvy. It is also well known for its ease-of-use so if you aren't sure how to use a full-blown CRM this is a great place to be. Overall my business partner doesn't want to go back to a complicated system like Zoho CRM that was difficult to understand.
Denny Basham, MBA, Denver Reputation Marketing Expert. profile photo

Feature Rating Comparison

Project Management

Asana
7.7
Insightly
Task Management
Asana
9.1
Insightly
Resource Management
Asana
7.8
Insightly
Gantt Charts
Asana
6.5
Insightly
Scheduling
Asana
8.6
Insightly
Workflow Automation
Asana
7.6
Insightly
Team Collaboration
Asana
9.0
Insightly
Support for Agile Methodology
Asana
8.5
Insightly
Support for Waterfall Methodology
Asana
8.5
Insightly
Document Management
Asana
7.0
Insightly
Email integration
Asana
7.1
Insightly
Mobile Access
Asana
7.7
Insightly
Timesheet Tracking
Asana
6.1
Insightly
Change request and Case Management
Asana
8.4
Insightly
Budget and Expense Management
Asana
6.7
Insightly

Professional Services Automation

Asana
6.2
Insightly
Project & financial reporting
Asana
5.5
Insightly
Integration with accounting software
Asana
7.0
Insightly

Sales Force Automation

Asana
Insightly
7.3
Customer data management / contact management
Asana
Insightly
8.4
Workflow management
Asana
Insightly
7.4
Territory management
Asana
Insightly
6.1
Opportunity management
Asana
Insightly
8.0
Integration with email client (e.g., Outlook or Gmail)
Asana
Insightly
7.5
Contract management
Asana
Insightly
6.5
Quote & order management
Asana
Insightly
7.2
Interaction tracking
Asana
Insightly
7.3
Channel / partner relationship management
Asana
Insightly
7.7

Customer Service & Support

Asana
Insightly
7.1
Case management
Asana
Insightly
7.0
Call center management
Asana
Insightly
7.2
Help desk management
Asana
Insightly
7.1

Marketing Automation

Asana
Insightly
7.4
Lead management
Asana
Insightly
7.6
Email marketing
Asana
Insightly
7.2

CRM Project Management

Asana
Insightly
6.6
Task management
Asana
Insightly
7.8
Billing and invoicing management
Asana
Insightly
4.7
Reporting
Asana
Insightly
7.4

CRM Reporting & Analytics

Asana
Insightly
7.1
Forecasting
Asana
Insightly
6.6
Pipeline visualization
Asana
Insightly
7.3
Customizable reports
Asana
Insightly
7.5

Customization

Asana
Insightly
7.1
Custom fields
Asana
Insightly
7.6
Custom objects
Asana
Insightly
6.6
Scripting environment
Asana
Insightly
6.8
API for custom integration
Asana
Insightly
7.6

Security

Asana
Insightly
8.0
Single sign-on capability
Asana
Insightly
7.9
Role-based user permissions
Asana
Insightly
8.0

Social CRM

Asana
Insightly
6.8
Social data
Asana
Insightly
6.8
Social engagement
Asana
Insightly
6.9

Integrations with 3rd-party Software

Asana
Insightly
6.1
Marketing automation
Asana
Insightly
7.0
Compensation management
Asana
Insightly
5.2

Platform

Asana
Insightly
7.5
Mobile access
Asana
Insightly
7.5

Pros

  • Simplicity of user interface without neglecting functionality
  • Timeline and calendar views are extremely useful
  • Templates for repeatable projects
Barbara Carneiro profile photo
  • E-mail classification based on BCC from GMail
  • Ease of use - the system is the easiest one we have ever used and we have tried several
  • The link between records - organizations and contacts can be linked and you can define the link relationship (think referral partners)
Denny Basham, MBA, Denver Reputation Marketing Expert. profile photo

Cons

  • Emails: Asana can lead to inbox-overload. By default, you are subscribed to updates on any task that you create or follow. Updates include someone marking a task complete, leaving a comment on a task, or adding a file to a task. This means that if your coworker adds a file, makes a comment, then assigns the task back to you, then marks the task complete, you're looking at 4 emails in 10 seconds. You can always unsubscribe from emails or write rules to categorize them in your inbox, but the default setting will leave you inundated.
  • Assigning responsibility to multiple team members: It is possible to assign a task to multiple members of your team, but I don't like the way asana handles this. Rather than assigning the one task to multiple people, asana creates DUPLICATES of the original task. This can be frustrating because it creates redundancy.
  • Dependencies: Assigning dependencies is a new feature for asana. While it's great that this is now possible, it's pretty clear that it's not a focus for the software. The dependencies don't show up clearly in the list view, though they are obvious within the task view.
  • Overwhelming: This is probably more of a governance issue for my team specifically, but our Asana has gotten overwhelming. I count the flexibility of Asana as a pro, but it does come with risk. The lack of rules and controls leads to a "wild west" situation where anyone can organize tasks, projects, templates, etc. anyway they want. We have some team members organizing all their tasks by team function, others organizing tasks by project, others using entirely separate Asana workspaces, etc.
Elizabeth Remaklus profile photo
  • Linking. When I link a company to a project, it should bring up a screen or balloon to select which members of the company you want to link. Instead, you have to link each individually. Using the integration into GMail, this is a very repetitive function.
  • Gmail integration. For the most part this works, but it's clunky and not very streamlined at all. Too many clicks and links to add each email to a particular project, organization or contact. When a contact email is part of a project, it should automatically be recorded to that project without any user intervention required.
  • The sales forecasting is, like with most CRMs, easily manipulated and nothing more than guessing.
Chris Akin profile photo

Likelihood to Renew

Asana10.0
Based on 32 answers
Asana is adding more useful features and it makes the work of their entire team more organized and more efficient. It really helps us in achieving greater achievements as a team. It helps us to earn more revenue since we have more satisfied clients, simply because we are able to finish their project on time or even before the due date.
Brent Lionel Mausisa profile photo
Insightly9.0
Based on 18 answers
I've got so much of value archived and I value it's easy accessibility.
Rob Schanilec profile photo

Usability

Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo
Insightly8.6
Based on 47 answers
I only needed to consult help guides when I wanted to use more advanced features. You'll be able to start using the software the day you install it.
Vanessa Johnson profile photo

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
Insightly10.0
Based on 3 answers
Knock on wood... I haven't had any difficulties with Insightly's availability to-date. I mostly use it on my desktop and infrequently access via my Android phone. No access issues.
Jane Beisell PMP, CIA profile photo

Performance

No score
No answers yet
No answers on this topic
Insightly8.4
Based on 22 answers
Performance is excellent. Never have problems with performance of app. Never
Moshe Kogos profile photo

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
Insightly3.1
Based on 14 answers
The online videos and FAQ are very helpful for a general working knowledge of the product. More detailed questions have been submitted to the support staff and they've always been timely in their reply. They don't always give the desired answer but they do get back quickly.
John Eggenberger profile photo

Online Training

No score
No answers yet
No answers on this topic
Insightly9.0
Based on 5 answers
I've used Insightly's online training &/ or learned as I went. I've found the blogs and online written material helpful. I've also attended a few webinars, which can be useful if you use a J-I-T approach so as not to overwhelm you (or your staff) with functionality that you are using just yet. The fact that it's all available on their website and you can learn at your own pace is invaluable
Jane Beisell PMP, CIA profile photo

Implementation

No score
No answers yet
No answers on this topic
Insightly8.5
Based on 19 answers
The sooner you dive in the better. it's going to take months of dedicated usage before you start enjoying the benefits of it's organizational/archiving ability.
Rob Schanilec profile photo

Alternatives Considered

We had used Mavenlink in other departments but for the Design, Product Development and R&D teams, Asana made much more sense and we have not regretted the switch for them. The organization is key when forming ideas and doing a bunch of research, it is difficult to keep all of these things organized. This was our main goal when we chose Asana, we had heard good things and wanted those benefits for our team.
No photo available
As a start-up we didn't know exactly what we would need. Rather than invest in an expensive and full-loaded CRM like GoldMine we wanted something that would grow with us. Insightly has worked well during our first two years and I don't anticipate changing in the near future since the features it has are working fine for us.
John Eggenberger profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
Insightly7.8
Based on 6 answers
Would be nice to have certain allotment of memory per user
Gordon World profile photo

Return on Investment

  • The best tool I have used for project management
  • ROI hit in few months, Productivity alot increased
Jestin Sebastian profile photo
  • The most important effect that Insightly has had on our company is the unified organization of information available to the entire company. If someone leaves the company, or is just out sick, all of the info for their clients and their projects is available for management to use to keep business moving. For instance, I was called away for a family emergency and forgot to reschedule an in-house demo with a client. When the client showed up, my boss (the CEO of the Company) was able to review the client file, read the notes on the product demo and the client's needs and he was able to perform the demo himself. All of the information was right there to get him up to speed on why our client was there and what they needed.
  • Efficiency is the next major positive impact that Insightly has brought. As a small, yet growing company, our employees have to be able to wear multiple hats and perform variety of functions. Insightly has brought such organization to my life that I am now able to keep much better track of all my daily tasks and in fact get so much more done in less time. My efficiency and productivity have increased dramatically.
Chris Stephens, CTS profile photo

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

Insightly

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details