Asana vs Zoho Projects

• Cross-team communication is always a challenge, but Asana helps make information transparent and accessible to all members of the team.
• It's easy to share with individuals outside of the organization and still control the flow of information.
• Being able to link in other design resources like InVision prototypes is a huge time saver.
• Integrating with Slack makes much of our necessary communication automatic.

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• We use it to manage our sales orders as there are lots of moving parts which are necessary to get client orders done properly.
• I use it anytime I have a new idea I want to put into motion. As I can create a list for brainstorming, feedback, specific actions necessary in order to test and or implement the idea.
• Unrelated to business, it's a great way to plan travel in order to make sure you don't forget those important things like passport, flight arrangement, client meeting confirmation, and meeting prep as far as what specific documents or things do you need to bring with you.
• And since everyone is on the go and expected to keep up with work, the mobile/tablet app makes it a breeze to keep up, work on, and create new projects.

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• Emails: Asana can lead to inbox-overload. By default, you are subscribed to updates on any task that you create or follow. Updates include someone marking a task complete, leaving a comment on a task, or adding a file to a task. This means that if your coworker adds a file, makes a comment, then assigns the task back to you, then marks the task complete, you're looking at 4 emails in 10 seconds. You can always unsubscribe from emails or write rules to categorize them in your inbox, but the default setting will leave you inundated.
• Assigning responsibility to multiple team members: It is possible to assign a task to multiple members of your team, but I don't like the way asana handles this. Rather than assigning the one task to multiple people, asana creates DUPLICATES of the original task. This can be frustrating because it creates redundancy.
• Dependencies: Assigning dependencies is a new feature for asana. While it's great that this is now possible, it's pretty clear that it's not a focus for the software. The dependencies don't show up clearly in the list view, though they are obvious within the task view.
• Overwhelming: This is probably more of a governance issue for my team specifically, but our Asana has gotten overwhelming. I count the flexibility of Asana as a pro, but it does come with risk. The lack of rules and controls leads to a "wild west" situation where anyone can organize tasks, projects, templates, etc. anyway they want. We have some team members organizing all their tasks by team function, others organizing tasks by project, others using entirely separate Asana workspaces, etc.

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• Some minor UI bugs in the web app and the mobile app (but can be fixed or patched).
• No possibility of cloning or copying repetitive projects with all the content and people managing the projects (could help gain a lot of time especially on complex long projects with a lot of milestones and tasks).

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• The best tool I have used for project management
• ROI hit in few months, Productivity alot increased

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• Time savings, and minimized lost data/ tracking via email and messaging. It's all clearly in Projects now
• Easy to share data up the chain so people can see summary of status

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