Beebole

Score8.6 out of 10

10 Reviews and Ratings

What is Beebole?

Project Time Tracking, Time Off Management, and Business Intelligence

Beebole is a cloud solution for project time tracking, absence management, and business intelligence for organizations of all sizes. Designed to accommodate diverse needs, it helps teams monitor time worked, overtime, costs, and billing across unlimited tasks, projects, and clients.

Comprehensive Reporting and Business Insights

With advanced reporting capabilities, Beebole allows organizations to generate detailed, customizable reports on time allocation, project costs, budgets, billing, and profitability. Build KPI dashboards and use ready-made reports for instant insights, or create reports with filtering and grouping. Export branded reports in multiple formats or integrate with Excel and Google Sheets for greater collaboration and customization.

Customizable Settings for Time Tracking

Roles, permissions, and granular user settings allow teams to tailor Beebole to their specific needs and workflows. Automated reminders ensure timely timesheet submissions, while the tracking and approval processes encourage user adoption and enable efficient management of hours and leave requests. Beebole’s web app can be used on any mobile device, and data syncs seamlessly in real time.

Security, Compliance, and Global Accessibility

Built with security in mind, Beebole is GDPR and DCAA-compliant and maintains a 99.99% uptime. Available in 11 languages and multiple currencies, the platform supports organizations across various industries and locations. Beebole also integrates with dozens of the apps that your team already uses via Zapier, Pipedream, and the open API.

Beebole’s flat subscription rate includes all features, assistance with setup, and 24/7 multilingual live support. You can test out the platform's full capabilities during a risk-free 30-day free trial, no credit card required.

Categories & Use Cases

Media

Screenshot of the interface for tracking time on clients, projects, and tasks in a daily, weekly, or monthly view using manual time entry or the one-click timer.

Screenshot of where to define and manage all types of time off, including configurable balances and straightforward approval workflows with notifications.

Screenshot of an example of the built-in charts and graphs. Users can also customize reports on time, costs, billing, or margins.

Screenshot of where to define and track the budget status of projects and subprojects at a glance.

Screenshot of an example of the insights available into costs and billing for operations and finance teams.

Screenshot of an approval workflow. These ensure accurate timesheets and legal compliance.

Screenshot of some of the detailed reporting for better human resource management, boosting productivity and reducing burnout.

Screenshot of where to control billable versus non-billable hours and billing utilization by employee, project, and customer.

Screenshot of an example. Integrations with Google Sheets, Excel, and dozens of other popular apps are available to enhance reporting.

Screenshot of where to schedule periodic emailed reports for greater transparency and collaboration with customers and colleagues.

1 / 10

Screenshot of the interface for tracking time on clients, projects, and tasks in a daily, weekly, or monthly view using manual time entry or the one-click timer.

Jonathan Hawkes View profile

Tax Consultant at H&ATS Ltd (1-10 employees employees)

Use Cases and Deployment Scope

I am a UK Tax Consultant advising High Net Worth Clients many of whom I have acted for in excess of thirty years.
Since April 2020 I have operated via my own UK Limited Company which is the vehicle for providing these services.
As you can imagine trust is critical and having a time recording programme allows me to send a complete breakdown of time expended when I issue bills to my Clients.

Pros

It allows me to charge different rates for different tasks
As a non-tech 65 year old I find the software easy top navigate and use with information provided in a format that suits me. I can set up different matters for the same Client. This is very useful given the nature of my work which ranges from simple compliance - preparing and submitting Returns to the tax authorities - to undertaking complex and lengthy planning execises - business sale, Inheritance Tax and succession planning etc.
Beebole allows me to generate PDF copies of my timesheets that I email to Clients when I issue them a fee note
I can check Work In Progress quickly and easily on a Client by Client and Matter by Matter basis

Cons

As stgated earlier I charge different rates for diffgeerent sorts of tasks eg Tax Compliance £X per hour Tax Consultancy £Z per hour. These tasks are present in many different Clients but when I want to increase these charges there does not seem to be a quick and easy way to do it and instead the changes have to be made on a Client by Client basis.

Return on Investment

Beebole is fantastic value from my perspective and it allows me to charge out my time in a completel;y transparent manner with my Fee Notes supported by detailed time records. This maintains Cleint trust and bills are settled promptly and without enquiries and delays.

Usability

Other Software Used

Sage Accounting, CCH Corporation Tax, CCH Central, Croner, Lexis Tax

Philip Neumann View profile

Designer in Engineering at Philip Neumann Energy Design (1-10 employees employees)

Use Cases and Deployment Scope

We use Beebole for everyday tracking of project budgets and hourly billing.

Pros

Simplicity
Cost Effective
Flexible
Accurate
Easy to use - so it gets used!

Cons

Individual project hours export to QuickBooks Desktop - I hear this works for QuickBooks online but not for Desktop

Return on Investment

Beebole tracking keeps track of hours that may get missed and not billed
Beebole is a great way to have a clear accounting to include with client billing - it never has been questioned by a client
The comprehensive features that still are easy to use mean that is gets consistently used.

Usability

Alternatives Considered

Daily Time Tracking

Other Software Used

QuickBooks Desktop Pro

Gregory Dehooghe View profile

Président in Customer Service at Pixellence (1-10 employees employees)

Use Cases and Deployment Scope

We use Beebole daily to manage time spent and tasks completed on our various layout production projects.
This simplifies invoicing, cost management, and project profitability.
It's an easy-to-learn tool that can be configured to suit our needs.

Nous utilisons Beebole au quotidien pour gérer les temps passés et les tâches effectuées sur nos différents projets de production de mise en page.
Ce qui nous facilite la facturation, la gestion des coûts et la rentabilité par projet.
C'est un outil facile à prendre en main et à configurer selon nos besoins.

Pros

Task management on a project
Time management on a project
Profitability check on each project
Overtime management
Gestion des tâches sur un projets
Gestion des temps sur un projets
Vérification de la rentabilité sur chaque projet
Gestion des heures supplémentaires

Cons

Choosing dates in the team calendar sometimes changes, making it difficult to select the period.
le choix des dates dans le calendrier d'équipe parfois ça se modifie et il est difficile de choisir la période

Return on Investment

time savings in project management
gains de temps sur la gestion de projets

Usability

Other Software Used

Trello, Sage 500 ERP

Verified User

Administrator (11-50 employees employees)

Use Cases and Deployment Scope

I use Beebole to keep track of all of our project's progress and use it to add new projects/customers to our company profile. I use Beebole for every single project we have and all new projects! I set up all new projects/customers and I love the add PM option because we use that all the time.

Pros

Ease of Access
Organized
Everything is visible at once
Customization

Cons

Honestly nothing, one of the clearest applications we use here

Return on Investment

The organization of Beebole positively helps us keep track of time, our project timelines and customers

Usability

Deborah Florentino

IT Administrator in Information Technology at HITACHI EUROPE LTD. (501-1000 employees employees)

Use Cases and Deployment Scope

Our IT department has offshore staff and consultants and we use Beebole to manage their HR onboarding and timesheets across many business units and projects. Due to the nature of starters/leavers we need a flexible platform to meet our specific needs.

Pros

Excellent troubleshooting.
Fast and efficient response to queries arising, with an actual person to email, not a chatbot.
Trust - we had an uptick in new starters due and didn't have enough licenses. Beebole agreed to assign the licenses even though the purchase order wasn't in effect yet.

Cons

We're happy with the features, but then we only use the HR timesheet function.

Return on Investment

Efficient HR processes are vital in a fast moving project environment. We run many SAP projects with offshore people onboarding/leaving every month.

Usability

Beebole