Item: Asana
Rating: 9
Author: Taylor S. Shelberg, MBA

Use Cases and Deployment Scope

We're currently using Asana in our Admissions office. We use it amongst four (4) full-time staff members and a handful of student workers (interns). It's been a gamechanger for us since day one. We're now able to hold less meetings and there's less questions about who is working on what project and when it's due. Asana allows us to clearly define roles and work while keeping us all on track.

Pros and Cons

Organizes all of mine and my team's tasks into easy-to-view projects
It functions as my master to-do list every day (if it's not in Asana, it probably didn't happen!)
Clearly outlines which team members are responsible for each piece of the project at any point in time

Upgrade software to automatically assign newly created tasks today with today's due date to no longer show up in "recently add" (My Tasks) and instead just populate under the 'Today' accordion
Allow more customization on the My Tasks view
Create a "First 15" or "Last 30" header that allows you to group all tasks that take less than 2 minutes into this section for completion at the beginning (first 15) or end (last 30) part of the work day

Most Important Features

My Tasks feature
Customized column/sections for each project (most specifically in board view)
Deadlines that can also have a range or recurring tasks

Return on Investment

We're completing tasks more efficiently and more quickly than before the software
Each employee feels like they bring more value to the team with what they accomplish on time using Asana
We've reduced the amount of missed deadlines

Key Insights

Do you think Asana delivers good value for the price?

Yes

Are you happy with Asana's feature set?

Yes

Did Asana live up to sales and marketing promises?

Yes

Did implementation of Asana go as expected?

Yes

Would you buy Asana again?

Yes

Other Software Used

Slack, Sling, Salesforce CMS, TargetX, Webex (formerly Webex Teams), Cisco Webex Events, Cisco Webex Meetings, Zoom, Qualtrics CoreXM, Attendify, Box

Likelihood to Recommend

I would undeniably recommend Asana to another colleague. In fact, I already have a number of times and a few of them are now on Asana. It's not only a great way to consolidate all your sticky notes, bullet journal lists and anything else you're using into one, but it's digital! Being able to use the mobile app when I'm in meetings to add tasks for myself or others, add details in the task description or reassign to other staff members in real time is invaluable! Such a time saver and by far, my favorite software that I use on a regular basis!

The best work management software on the market - professionally and personally (the list nerds of the world!)

Overall Satisfaction with Asana