Paylocity vs. QuickBooks Time

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Paylocity
Score 7.8 out of 10
N/A
Paylocity provides 24/7 access to your online payroll and human resource data management. Paylocity offers highly customizable payroll functionality, as well as HR, benefits administration, and time and talent management programs.N/A
QuickBooks Time
Score 6.8 out of 10
N/A
QuickBooks Time (formerly TSheets) is a cloud-based time tracking and scheduling app that allows employees to clock in and out from the job site with the devices they’ve already got in their pockets. The vendor aims to help companies replace paper timesheets with accurate, electronic time data as well as make payroll and invoicing faster and less costly. QuickBooks Time also accurately tracks time and GPS points (even without cell or internet service) then automatically syncs when back…
$0
1 user, unlimited projects
Pricing
PaylocityQuickBooks Time
Editions & Modules
No answers on this topic
Free
$0
1 user, unlimited projects
Premium
$8
per user/month + $20 base fee/month (paid annually)
Elite
$10
per user/month + $40 base fee/month (paid annually)
Offerings
Pricing Offerings
PaylocityQuickBooks Time
Free Trial
NoYes
Free/Freemium Version
NoYes
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
PaylocityQuickBooks Time
Considered Both Products
Paylocity
Chose Paylocity
We used QuickBooks Time, and migrated from that to Paylocity Time & Labor. We attempted to use Ascentis, but after 4 weeks of back and forth, we made little progress, despite a rigorous set of Demo's were we tried to make sure they could deliver what we needed in time tracking. …
Chose Paylocity
From what I have used, Paycom is the one closest but I still prefer Paylocity because is way more user-friendly with Payroll processing, timesheets, accruals, and reporting. Paycom is cumbersome, the customer service is just okay and the platform is "rigid", employees don't …
Chose Paylocity
Paylocity has met or exceeded the capacity of these other products. Specifically, now that we have all these tools centralized under Paylocity.
Chose Paylocity
ADP Workforce Now cannot compete with the customization and user friendly set up of the time & labor module. The user has more control over big company changes and I dont have to call in every time I want to make an update to the set up. That alone saves hundreds of hours. …
Chose Paylocity
Products have a lot of the same functions, so I believe the key is to pick a product and stick with it - commit to learning how it functions, and train employees to do the same. Flip-flopping between products is the worst you can do.

Your success with a product is also dependent …
Chose Paylocity
The others all did something well, but couldn't quite put everything we needed in one package. Paylocity was able to put everything we needed in one package.
QuickBooks Time
Chose QuickBooks Time
Worst Experience in our 35 Year Company History, never again and learned [QuickBooks] Time has Failed on the easiest Tasks [QuickBooks] Time CEO/ and Executives are clueless about serving their customers, they should ALL Be fired
Top Pros
Top Cons
Features
PaylocityQuickBooks Time
Human Resource Management
Comparison of Human Resource Management features of Product A and Product B
Paylocity
7.8
827 Ratings
0% below category average
QuickBooks Time
-
Ratings
Employee demographic data8.6778 Ratings00 Ratings
Employment history8.2760 Ratings00 Ratings
Job profiles and administration7.8697 Ratings00 Ratings
Workflow for transfers, promotions, pay raises, etc.7.6709 Ratings00 Ratings
Organizational charting7.1650 Ratings00 Ratings
Organization and location management7.8631 Ratings00 Ratings
Compliance data (COBRA, OSHA, etc.)7.5541 Ratings00 Ratings
Payroll Management
Comparison of Payroll Management features of Product A and Product B
Paylocity
8.1
814 Ratings
1% above category average
QuickBooks Time
-
Ratings
Pay calculation8.6790 Ratings00 Ratings
Support for external payroll vendors7.3364 Ratings00 Ratings
Off-cycle/On-Demand payment8.4564 Ratings00 Ratings
Benefit plan administration7.2542 Ratings00 Ratings
Direct deposit files9.0790 Ratings00 Ratings
Salary revision and increment management8.2626 Ratings00 Ratings
Reimbursement management7.9386 Ratings00 Ratings
Leave and Attendance Management
Comparison of Leave and Attendance Management features of Product A and Product B
Paylocity
7.6
679 Ratings
6% below category average
QuickBooks Time
-
Ratings
Approval workflow7.9602 Ratings00 Ratings
Balance details7.4650 Ratings00 Ratings
Annual carry-forward and encashment7.4503 Ratings00 Ratings
Employee Self Service
Comparison of Employee Self Service features of Product A and Product B
Paylocity
8.3
826 Ratings
2% above category average
QuickBooks Time
-
Ratings
View and generate pay and benefit information8.5806 Ratings00 Ratings
Update personal information8.6817 Ratings00 Ratings
View company policy documentation8.0647 Ratings00 Ratings
Employee recognition8.3564 Ratings00 Ratings
View job history8.3682 Ratings00 Ratings
Asset Management
Comparison of Asset Management features of Product A and Product B
Paylocity
7.5
232 Ratings
3% below category average
QuickBooks Time
-
Ratings
Tracking of all physical assets7.5232 Ratings00 Ratings
HR Reporting
Comparison of HR Reporting features of Product A and Product B
Paylocity
7.0
753 Ratings
8% below category average
QuickBooks Time
-
Ratings
Report builder7.0721 Ratings00 Ratings
Pre-built reports7.4734 Ratings00 Ratings
Ability to combine HR data with external data6.5434 Ratings00 Ratings
Onboarding
Comparison of Onboarding features of Product A and Product B
Paylocity
8.2
703 Ratings
2% above category average
QuickBooks Time
-
Ratings
New hire portal8.3699 Ratings00 Ratings
Manager tracking tools8.0544 Ratings00 Ratings
Performance and Goals
Comparison of Performance and Goals features of Product A and Product B
Paylocity
7.4
365 Ratings
10% below category average
QuickBooks Time
-
Ratings
Corporate goal setting7.4275 Ratings00 Ratings
Individual goal setting7.4337 Ratings00 Ratings
Line-of sight-visibility7.3238 Ratings00 Ratings
Performance tracking7.4339 Ratings00 Ratings
Performance Management
Comparison of Performance Management features of Product A and Product B
Paylocity
7.4
469 Ratings
7% below category average
QuickBooks Time
-
Ratings
Performance plans7.2419 Ratings00 Ratings
Performance improvement plans7.2347 Ratings00 Ratings
Review status tracking7.4431 Ratings00 Ratings
Review reminders7.5432 Ratings00 Ratings
Multiple review frequency7.6354 Ratings00 Ratings
Succession Planning
Comparison of Succession Planning features of Product A and Product B
Paylocity
7.2
216 Ratings
9% below category average
QuickBooks Time
-
Ratings
Create succession plans/pools6.8143 Ratings00 Ratings
Candidate ranking7.1176 Ratings00 Ratings
Candidate search7.4196 Ratings00 Ratings
Candidate development7.4158 Ratings00 Ratings
Recruiting / ATS
Comparison of Recruiting / ATS features of Product A and Product B
Paylocity
7.7
444 Ratings
1% below category average
QuickBooks Time
-
Ratings
Job Requisition Management7.8367 Ratings00 Ratings
Company Website Posting8.1388 Ratings00 Ratings
Publish to Social Media7.7300 Ratings00 Ratings
Job Search Site Posting7.7366 Ratings00 Ratings
Duplicate Candidate Prevention7.0305 Ratings00 Ratings
Applicant Tracking8.0409 Ratings00 Ratings
Notifications and Alerts7.9408 Ratings00 Ratings
Best Alternatives
PaylocityQuickBooks Time
Small Businesses
Patriot Software
Patriot Software
Score 9.0 out of 10
FunctionFox
FunctionFox
Score 8.3 out of 10
Medium-sized Companies
Paypro Workforce Management
Paypro Workforce Management
Score 9.5 out of 10
Paypro Workforce Management
Paypro Workforce Management
Score 9.5 out of 10
Enterprises
Infor Human Resources
Infor Human Resources
Score 7.3 out of 10
TimeCamp
TimeCamp
Score 8.7 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
PaylocityQuickBooks Time
Likelihood to Recommend
7.7
(861 ratings)
1.4
(193 ratings)
Likelihood to Renew
8.9
(80 ratings)
10.0
(3 ratings)
Usability
8.5
(57 ratings)
10.0
(4 ratings)
Availability
8.6
(8 ratings)
-
(0 ratings)
Performance
9.3
(8 ratings)
-
(0 ratings)
Support Rating
7.3
(77 ratings)
2.1
(31 ratings)
Online Training
7.7
(8 ratings)
-
(0 ratings)
Implementation Rating
8.2
(33 ratings)
6.0
(1 ratings)
Configurability
7.9
(6 ratings)
-
(0 ratings)
Contract Terms and Pricing Model
8.1
(4 ratings)
-
(0 ratings)
Ease of integration
6.1
(6 ratings)
-
(0 ratings)
Product Scalability
8.6
(7 ratings)
-
(0 ratings)
Professional Services
9.1
(4 ratings)
-
(0 ratings)
Vendor post-sale
7.4
(6 ratings)
-
(0 ratings)
Vendor pre-sale
8.8
(5 ratings)
-
(0 ratings)
User Testimonials
PaylocityQuickBooks Time
Likelihood to Recommend
Paylocity
As mentioned, Paylocity is great as a payroll service for getting employees paid and also for them to get information using their self-service. Definitely could be improvements in the ATS/recruiting piece of the plaform. Paylocity is a payroll first platform and recruiting is an add-on, so the functionality is not as good as it is with stand-along ATS.
Read full review
Intuit
It would be very useful for certain remote jobs that require a high level of presence, as in the case of web development, or remote maintenance sessions, so that when reviewing the work data it is possible to ensure that there will be no failures. By being able to include files in the management, from the equipment tab, it is possible to fully control the hours in which each change in these files were made.
Read full review
Pros
Paylocity
  • Customer Service is always helpful with little wait time.
  • Always improving; for example, the recent change to processing payroll. So much easier.
  • Onboarding makes it simple and the fact that the company can personalize the messaging to new hires allows us to make it more personalized.
  • Having an assigned account manager regardless of company size is definitely a plus.
Read full review
Intuit
  • Support (their help desk team is incredibly helpful and always quick to respond).
  • Ease of access and use (the app is user-friendly an intuitive, and the desktop version is equally as approachable).
  • Manager functionality (it's useful to be able to clock employees in and out at multiple events on the same day by sorting them into different groups by manager/event).
Read full review
Cons
Paylocity
  • Functionality of the Mobile App needs to match web portal. i.e. Employees unable to access self-appraisals for annual performance reviews on the app. Employees will have to use their browsers on the phone to access. Also, Employees are unable to adjust their State and Federal Tax withholdings via the App. They need to log into via their browsers.
  • Would like to see easier accessibility to establishing APIs (Application Programming Interface) from Paylocity to my own IT department. Attempted to do this and there was a PEPM (per employee per month) charge for this integration. Don't mind paying an initial set up but after that a PEPM seems a little steep. Be a better value-added partner with your clients in solving business problems. Huge area of opportunity and more than willing to discuss further with you.
  • Auto Assignment of Expense Management Rules. Currently have to refresh the Expense Management rules to ensure that all employees are part of it. This should be able to be automated much in the same way Attendance policies are managed for various employee populations.
Read full review
Intuit
  • The desktop version of the TSheets schedule does not have a search feature. This makes it challenging to find things you are looking for without extra work
  • The app can be a bit buggy. Though it is a great app, there are many reasons that the app will stop syncing and can cause problems with staff scheduling
Read full review
Likelihood to Renew
Paylocity
We have had many issues with the way our platform was set up at implementation that still continue to plague us. In addition, our benefits, in particular our FSA, have been mis-managed causing a balance due from an employee (and also a lot of work for our accounting and HR team, as well as stress for the employee). Our service rep continues to answer incorrectly on many fronts (original response is usually check out this paylocity article, vs. helping) and recently our COBRA management was mishandled (not adding Dental to a person on Cobra who had requested it). So- all in all...we are not particularly happy w/ Paylocity
Read full review
Intuit
TSheets tech support people, like Shawn Sommer, from Tsheets. She has been instrumental, after terminating the person in charge of TSheets I was left with a learning curve too high to climb but after 10 mins of her instructions I was able to make payroll in no time. She cleared all errors that nobody had fixed before.
TSheets is not a vendor for me, TSheets is my partner in business. Thank you TSheets.
Read full review
Usability
Paylocity
Overall, in my experience, Paylocity has been easy to use for both staff and administrators. First, the staff has an application and inputting Paid Time Off is easy to do. I then get an alert on my app and I am able to approve it on the spot from my app that gives me access as an employee and an administrator without having to use multiple apps or logins. As an administrator I think the portal is easy to use, Paylocity did a great job showing me tools and rolling out training classes before rollout.
Read full review
Intuit
Our employees find TSheets easy to use and spend minimal time at reporting hours using it. As an administrator and user of the TSheets "data and information" I am extremely positive on the functionality and reporting that it has provided me. From its ease of set-up to training to reporting, TSheets has made us so much more efficient from an administration standpoint
Read full review
Reliability and Availability
Paylocity
there are frequent issues with the recruiting module not fully working and there is no rush from paylocity to fix it
Read full review
Intuit
No answers on this topic
Performance
Paylocity
pages load in an acceptable amount of time, reports come back quickly, but integration is very complicated and hasn't been possible
Read full review
Intuit
No answers on this topic
Support Rating
Paylocity
Everyone wants immediate assistance. Awaiting a response from an email only to ask 2-3 more questions is time consuming. Within the first six months of setup, I would rather respond back to the instructors who provided me the training in each category of my contract.
Read full review
Intuit
I have never failed to have an issue resolved within minutes of contacting Support. Jen D recently assisted my with an export issue and I was back on track in less the 10 minutes. She was knowledgable and thought about the current and future contexts of the issue and assured there would be no recurrence next payroll.
Read full review
Online Training
Paylocity
The training was live online, but was with a group of other companies. We did not receive any personalized training with our team. Whenever we would ask for training, we would be sent a peak article link or a video. It felt like the reps we dealt with didn't know the answer to the questions.
Read full review
Intuit
No answers on this topic
Implementation Rating
Paylocity
I had gone through an implementation process of another HR platform (Paycom) in my previous job and was traumatized, it was painful. I was surprised how easy and fast it was with Paylocity, the team was very helpful and set us up for success
Read full review
Intuit
I wasn't originally helping with the implementation so not sure.
Read full review
Alternatives Considered
Paylocity
Paylocity is so much better than ADP and Paychex Flex. These platforms are much more difficult to navigate and do not even come close with providing things like Community. Their systems are more confusing then Paylocity and there is not as many modules to explore and implement. Paychex Flex does not offer nearly as many modules or tools and is very basic. While it gets the basic job done, we like to include more detailed information in our system and that system just did not allow us too.
Read full review
Intuit
Besides Intuit Payroll (Sage), the only program I've used is WorkBrain through Menards, and it's more as a scheduling guideline for management, employees don't use it to punch in or out or record hours. However, WorkBrain does show scheduling and it matches with a punch clock to record those hours. Every other place I've used has used either punch clocks or handwritten time cards. I think the TSheets is modern, user-friendly, convenient, accessible, and cost-effective for the owners. It also streamlines payroll for the Accountant instead of manually entering all hours for multiple employees by hand into a software program like Sage.
Read full review
Contract Terms and Pricing Model
Paylocity
Include more services in the packages they offer.
Read full review
Intuit
No answers on this topic
Scalability
Paylocity
You have an account manager assigned to you on a daily basis but that person is barely available to you
Read full review
Intuit
No answers on this topic
Professional Services
Paylocity
Support is quick and proffessional
Read full review
Intuit
No answers on this topic
Return on Investment
Paylocity
  • We are able to get much better payroll data for our accounting needs.
  • Much less time spent on doing payroll.
  • Better recordkeeping of our employee's information and documents.
  • Less errors.
  • Cost is much more than we were spending, but it is worth it.
Read full review
Intuit
  • As a Microsoft Access software development shop, Help4Access could have built ourselves a time tracking system, but why reinvent the wheel?
  • tSheets got us out of spreadsheets and into the cloud in days not months.
  • The ROI the first year is over $5,000.
Read full review
ScreenShots

QuickBooks Time Screenshots

Screenshot of TSheets is the only time tracking app embedded inside QuickBooks. You can easily review and approve employee time cards to run payroll, do job costing, or create invoices--without ever leaving QuickBooks!Screenshot of With accurate employee hours from TSheets at your fingertips, you're always ready to run payroll--without the tedious manual entry!Screenshot of TSheets is more than just a time tracker. It keeps a timestamp for each clock in/out, job code change & GPS location. See who’s on the clock, where, and their assigned schedule—in real-time.Screenshot of Creating a schedule with Excel is costing you more than you think. TSheets employee scheduling software makes it faster & easier than ever to build & share schedules with employees, assign jobs & shifts, & keep your workforce in sync.Screenshot of Track time using devices your employees already use; any computer, mobile phone or landline, iPhone or Android app, smartphone browser, text message or Twitter.Screenshot of Really friendly free, unlimited support by phone, chat, or email. We guarantee you'll be impressed.