Asana, project management at a great price....Nothing!
August 10, 2019

Asana, project management at a great price....Nothing!

Chandos Schorstein | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User

Overall Satisfaction with Asana

We use Asana to manage both personal and group projects across many different ministries in our church. We have groups, assignments, dates, and more for projects that range from long term to quick to-dos. Its best feature is how easy it is to assign and track projects to people to keep them accountable for the work they're doing.
  • Time management is fantastic. I can set multiple dates within a single larger project by using subtasks. That allows me to set overall goals as well as reminders for the smaller parts of jobs.
  • Assigning projects to team members, and myself, is a breeze. It's easy to identify at a glance who is responsible for what task in any given project.
  • Having a personal to-do list is also helpful. It keeps track of all of the projects you're assigned in one place.
  • Asana's inbox feed is great for keeping track of conversations you have on projects, reminders for due items, and anywhere you've been tagged or added to any project.
  • The cost for Professional is more expensive than our non-profit/church can afford. If there were either lower-cost options, or better pricing for churches, we would love the additional features Asana offers
  • The notifications aren't great. It overwhelmingly sends too many emails, so much so that I had to turn off notifications completely, and just rely on the internal Asana inbox.
  • There absolutely needs to be a desktop app. The mobile app is great, but not having one on my Mac makes using it cumbersome when it shouldn't be.
  • Asana has been wonderful about keeping our teams on track for long term projects, preventing us from wasting hours looking for what we have forgotten about. I would estimate that 1/4 to 1/2 the hours per project have been cut by tracking and focusing on subtasks for each large project.
  • Thanks to project tracking and task lists in Asana, we're able to operate with a smaller, more focused staff.
  • Unfortunately, some of Asana's more desirable features are locked behind their paid service, which we cannot afford.
Asana is simple to use, but incredibly complex in how deep it can get. It functions as a surface level to-do list, or as a structured project management tool, and everything within is tied together to make things collaborative and community-oriented, so every project you work on can be discussed, planned, and completed within Asana. It has helped our organization become better planners and more focused on our mission than our tasks. And it does it in a simple, easy to use, way.
I have yet to have to contact Asana's support, other than to request info about their non-profit pricing structure. Based on how quickly they responded to that, and how well everything works, I would imagine their support is top-notch. However, I can't guarantee that, as we have never used it.
We tried Trello, Wunderlist, and Producteev, but at the time, none of them had the feature set that Asana offers. The main requirement we had was the ability to create projects and subtasks with individual due dates and assignments. Asana was the only one that allowed us to assign each individual task to anyone within the group...all for free!
Asana is great for organizations that have many people working on many projects, and where you have managers who like to see the big picture when it comes to project management. It's also extremely helpful for orgs where multiple people are working in many projects as a way to easily keep track of progress and to-dos. Smaller organizations may be a bit overwhelmed by how large Asana can get, but it can be used simply or on a larger scale. For some non-profits, specifically churches, you don't qualify for their discounted rate, so upgrading can be quite expensive.

Asana Feature Ratings

Task Management
10
Resource Management
5
Scheduling
Not Rated
Workflow Automation
Not Rated
Team Collaboration
10
Document Management
7
Email integration
8
Mobile Access
9
Budget and Expense Management
Not Rated
Integration with accounting software
Not Rated